By Gladys Bradley,2014-06-29 10:58
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    Fixed Term till 31 August 2015

    Salary: ?18,550 - ?21,458 per annum

These posts are part-funded by the European Social Fund.

The Higher Education ESF Collaborative Foundation Degree (FD) Programme is a new ?16.5m initiative that seeks to

    provide Welsh HEIs with a resource that will support the development and delivery of Foundation Degrees, to improve

    the knowledge, skills and competencies of the workforce and help boost the economic competitiveness of Welsh


The Higher Education ESF Collaborative Work-based Learning (WBL) Programme is a new ?34m initiative that seeks

    to provide Welsh HEIs with a resource that will support the development and delivery of academic higher level WBL

    opportunities, to improve the knowledge, skills and competencies of the workforce and help boost the economic

    competitiveness of Welsh businesses.

The University of Glamorgan is seeking to appoint two Programme Administrators to support the Programme

    Management Units in the running of the new FD and WBL programmes.

The successful candidates will be able to work accurately and with minimal supervision, maintaining detailed records,

    working to strict deadlines and managing changes in work priorities. Good IT, communication and numeracy skills are

    essential for these posts, as is a knowledge of European Structural Funds and their regulations.

Application forms can be submitted via the following link:

Further particulars may be obtained by accessing our web pages at Alternatively, you can e-

    mail us at

When requesting an application form, please quote reference DV025




The University of Glamorgan has a legal responsibility to ensure that all employees are eligible to live and work in the


For academic and research vacancies or those that require highly specialised skills and qualifications, we will often be

    able to obtain a „Certificate of Sponsorship‟ for a suitably qualified applicant who is not currently eligible to work in the

    UK, if there are no suitable „resident‟ candidates i.e. European Economic Area.

For vacancies that are not academic, research or highly specialist, however, it is extremely unlikely that a certificate of

    sponsorship would be granted. It is an essential requirement that before submitting an application form you confirm

    your eligibility by visiting the Home Office website Here you will

    find useful information on the Points Based Immigration System, along with a convenient Points Calculator.

The European and External Resource Office

Established in October 1999 the European and External Resource Office provides the University of Glamorgan with

    comprehensive professional advice and support to develop projects, secure funding and ensure that they are

    implemented in accordance with all contractual obligations and audit requirements.

The team comprises European Development Officers and European Finance Officers. The team has secured over

    ?20m grant aid from a variety of funding programmes to help develop the University of Glamorgan‟s strategic

    objectives and add impetus to the growth of the Welsh economy. More recently, it has secured ?29m grant aid for the

    delivery of two Higher Education Collaborative Programmes.

The European Office has been successful in securing grant aid from the European Structural Funds, in particular the

    Convergence programme, the Objective 1 Programme for West Wales and the Valleys, Objective 2 and Objective 3

    programmes and other European sources such as EU R&D Framework Programmes, Socrates, Tempus, and Culture

    2000. The European Office has also secured funding from other national sources of public funding, such as the Welsh

    Assembly Government, the Big Lottery and similar schemes.

The European Office also provides training and consultancy services to external agencies. The training available

    ranges from how to secure finance from external agencies to project management and audit. It also provides practical

    assistance to public and private agencies on feasibility studies, business planning, project development, claims and

    audits, EU State Aid and Procurement and Project Evaluation.

    The team comprises:

Head of Department

    Martyn Jeffries

    European Development Officers: Leanne Jones

    Sue John

    Clare Hepple

    Leanne Davies

    Clayton Jones

    European Finance Officers: Gavin Jones (Principal Finance Officer)

    Sam Jenkins

    Janine Evans

    Dan Powell

    Martin Bampfield


Responsible to:

Programme Manager

    Main Purpose of Job:

The Higher Education ESF Collaborative Foundation Degree (FD) Programme is a new ?16.5m initiative that seeks to

    provide Welsh HEIs with a resource that will support the development and delivery of Foundation Degrees, to improve

    the knowledge, skills and competencies of the workforce and help boost the economic competitiveness of Welsh


The Higher Education ESF Collaborative Work-based Learning (WBL) Programme is a new ?34m initiative that seeks

    to provide Welsh HEIs with a resource that will support the development and delivery of academic higher level WBL

    opportunities, to improve the knowledge, skills and competencies of the workforce and help boost the economic

    competitiveness of Welsh businesses.

The Programme Administrators will provide support for the Programme Managers in the efficient and effective

    operation of the new FD/WBL programme.

Principal Responsibilities and Duties:

    1. Provide support to the Programme Director, Programme Manager and Programme Finance Officer in the

    delivery of the programme

    2. Ongoing support in the preparation of papers for meetings (both internal and external); effective diary

    management and other administrative support as appropriate

    3. Provide administrative support to the Programme Steering Group and Programme Board, which shall include:

    collating and distributing relevant papers to all participants in line with Programme procedures; organising

    meeting rooms and facilities and arranging the provision of catering/refreshments as necessary; coordinating

    the involvement of those attending the meetings; preparing the minutes of meetings and managing any

    subsequent approval process.

    4. Operate the Programme's filing systems, including the management information system 5. Respond to general enquiries made by letter, email and telephone

    6. Assist with other duties, agreed with the Programme Manager, as appropriate.


    SKILLS AND ABILITIES Essential Desirable

     (a) Computer literate (r) Experience of University financial systems

     (b) Ability to work accurately and with minimal (s) Experience of budget monitoring


     (c) Ability to maintain sound detailed records

     (d) Ability to work to strict deadlines

     (e) Ability to manage constant changes in work


    KNOWLEDGE Essential Desirable

     (f) Knowledge of University procedures (t) Knowledge of external funding streams and their

     financial regulations, in particular the European

    Structural Funds.

     (u) Knowledge of University procedures

    EXPERIENCE Essential Desirable

     (g) Sound administrative background

     (h) Experience of monitoring procedures

    TRAINING Essential Desirable

     (i) Good standard of numeracy

     (j) Must be competent in using Microsoft Office


     (k) Ability to use computerised spreadsheets and

    data bases to produce management information

    OTHER REQUIREMENTS Essential Desirable

     (l) Excellent written and oral skills (v) Ability to speak Welsh

     (m) Excellent attention to detail and organisational (w) Driving licence


     (n) Ability to work under pressure

     (o) Flexible approach to work patterns

     (p) Desire to acquire new skills & knowledge

     (q) Ability to work as part of a team as well as under

    one‟s own initiative

    It is essential that when making an application, candidates specifically address the criteria set out in the Person

    Specification. This information will be used in deciding those to be shortlisted.


The successful applicants will be appointed to the posts of Programme Administrators in the service of the University of



     In the case of redundancy, payment will be calculated in accordance with the Redundancy Payments (Continuity of

    Employment in Local Government, etc) (Modification) Order as amended.


You will normally be required to retire the day before you reach the age of 65. By mutual agreement your services may

    be extended.


You will be required to participate in the Staff Appraisal and Development Scheme for Support Staff.

This Scheme is the means by which your individual work objectives will be set, annually. It is also the means by which

    your learning, training & development needs will be identified to support you, throughout your employment with the

    University, in the achievement of your objectives. The University expects a commitment to such personal development

    from all its staff, and it is intended that this should be planned, and effectively evaluated to assess its impact upon performance.

In February 1999, The University of Glamorgan became the first University in Wales to achieve the prestigious

    Investor in People Award.

Staff Training & Development is therefore recognised as a fundamental part of the University‟s Human Resources

    Strategy and is an important key to the achievement of the University‟s Vision and Strategic Goals.


The posts are graded Scale C and the salary is currently ?18,550 - ?21,458 per annum, inclusive. Common practice is

    to appoint people to the minimum of the grade.


This post s are fixed term to 31 August 2015.


New entrants to the service of the University of Glamorgan are appointed subject to a probationary period of not

    normally more than 6 months, during which time we will seek to confirm their suitability for the post.


All posts in the University of Glamorgan are offered subject to medical clearance. If appointed, you will be required to

    complete a questionnaire (confidential to the University‟s Medical Adviser) detailing your medical history and you may

    be requested to attend a medical examination.


The post-holders will be contracted to work 37 hours per week.

However, a Scheme of Flexible Working Hours is in operation, and is based on 4-weekly Accounting Periods of 148

    hours. Staff are expected to arrange their times of work to have regard to personal workload, the overall pattern of

    work in their work location, the wishes of the Head of Department and cover for the Office Opening Hours (which are

    0830 - 1700 Mondays - Thursdays, and 0830 - 1630 Fridays).

    The successful applicant will be provided with a copy of the Operating Rules.


The annual leave entitlement is 22 days, increasing to 27 days after 5 years services, plus nine statutory and other



You will have the option of joining the Local Government Pension Scheme and contributions will be made at rates of

    between 5.5% and 7.5% of gross salary dependent into which pay band your salary falls; or you can take out

    a personal pension with an approved provider.


The University may reimburse newly-appointed staff an element of: home removal expenses; legal expenses;

    incidental expenses other than removal and disturbance allowance, as appropriate. The scheme applies to individuals

    residing in excess of 30 miles from the University at the time of appointment, who choose to relocate to within a 30 mile

    radius. The maximum amount payable is detailed below. The payment is available to cover all aspects* of relocation

    and regardless of whether the applicant is selling, buying or renting property.

(a) For staff both selling and buying a property: ?2,500 maximum

    (b) For staff buying but not selling a property: ?2,000 maximum

    (c) For staff who chose to rent a property: ?1,250 maximum

NOTE: Rent can only be claimed where the member of staff is in the position of having to pay for two properties.

    (*) “all aspects” is intended to include legal fees; estate agent‟s fees; search fees; lodging allowance or rent where the

    claimant is in an unavoidable situation of paying for two sets of accommodation; removal, storage and insurance of

    furniture; return travelling expenses to existing home; bridging loan interest; fixtures and fittings to replace those not

    brought from previous properties.

Receipts for all items must accompany claims for reimbursement. Full details of the scheme will be forwarded to the

    successful candidate, if applicable.


The appointments are terminable upon one months notice from the individual or the University may give you 1 months

    notice between 1 month and 4 years service; thereafter, one week's notice for each year of service, up to a maximum

    of 12 weeks' notice


All staff are responsible for the health and safety of both themselves, and others upon whom they may have an effect.

    All staff must co-operate with the University in achieving its Health and Safety objectives. More detailed generic

    responsibilities are included in Appendix 7.3 of the University health and safety policy.



    Internal candidates should supply details of one referee only, being their Head of Department or Line Manager. External candidates will be asked to supply three referees. References will be taken up after the interview.

Progress of Application

    If you are successful in being selected for interview for the above post, you will be notified within 6 weeks of the closing date. If you have not heard by this date, then you should assume that your application has been unsuccessful on this occasion.

    In the meantime, I would like to take this opportunity to thank you for your interest in the University of Glamorgan, and to wish you luck in your application.


    All candidates are requested to complete the Application Form which accompanies these Further Particulars. The application may be supplemented by the inclusion of a Curriculum Vitae and any other supporting information that candidates consider to be relevant.

All application forms can be submitted online, please visit

Alternatively Application Forms should be completed in BLACK ink, and can be returned to:-

Human Resources

    University of Glamorgan

    3 Llantwit Road


    CF37 1DL

If you need to contact a member of Human Resources, please ring 01443 483244


Ref: DV025

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