BRANCH BRANCH General Medical Practitioner’s Annual Certificate of Superannuable Profits Proforma for use by GMS & GP Providers including GP/non GP Partners & Single-Handed GPs (NOT to be completed by Salaried (ie Assistant) GPs, or GPs whose services are wholly in respect of formal
employment or GP Practice Staff).
GP NI Number
GP Practice Number
GP Practice accounts year end, which this certificate / / relates to (eg 30.06.2004, 31.03.2005)
Tax & HPSS Superannuation Scheme year end, which the / / profits at Box 21 relate to (enter HPSS date eg 31.03.2005)
This certificate is based on A my provisional tax return
B my final tax return
Read the Supplementary Notes to this Certificate on the HPSS Superannuation website and Read the Supplementary Notes to this Certificate on the HPSS Superannuation website and complete all entries with reference to all income and expenditure in respect of the GP complete all entries with reference to all income and expenditure in respect of the GP provider acting in a professional medical capacity. provider acting in a professional medical capacity.
Calculation of GP share, or non-GP share of total HPSS income and non-HPSS income, for Calculation of GP share, or non-GP share of total HPSS income and non-HPSS income, for the expenses ratio. the expenses ratio.
Box No Box No Step 1 Specify your GP share, or non-GP share of self-employed ? 1
Practice income before expenses adjusted for tax purposes
(Completion Note 1).
Step 2 Add your non-Practice taxable medical related income + ? 2
declared elsewhere on your income tax return or adjusted
through expenses claim (Completion Note 2).
Step 3 Deduct your income included above in Boxes 1 and 2 - ? 3
pensioned separately (Completion Note 3).
This is your total HPSS & non-HPSS Income not pensioned ? 4 separately =
Calculation of GP share, or non-GP share of total non-HPSS income for the expenses ratio
Step 1 Specify your GP share, or non-GP share of self-employed ? 5
Practice non-HPSS (private) income before expenses,
adjusted for tax purposes (Completion Note 4).
Step 2 Add your non-Practice taxable medical related non-HPSS + ? 6
(private) income declared elsewhere on income tax return or
adjusted through expenses claim (Completion Note 5).
This is your total non-HPSS (private) income = ? 7
Calculation of non-HPSS income: HPSS income ratio
Box No Step 1 Divide Box 7 ? Total non-HPSS income = % 8
By Box 4 ? Total HPSS and non-HPSS
Calculation of total expenses
Step 1 Specify your Practice Accounts GP share, or non-GP share of ? 9
self-employed expenses, adjusted for tax purposes
(Completion Note 6).
Step 2 Add your non-Practice deductable medical related expenses + ? 10
claimed elsewhere on income tax return or in expenses claim
(Completion Note 7).
Step 3 Add interest paid on a loan for professional purposes not + ? 11
accounted for in boxes 9 and 10 (Completion Note 11).
This is your total expenses = ? 12
Calculation of Superannuable Profits
Taxable profit (Completion Note 8) ? 13
Leave blank (Completion Note 9) (leave blank) 14
Less Your income included in taxable profits pensioned separately - ? 15
(Completion Note 3)
Less Your total non-HPSS (private) income (Box 7) - ? 16
Add Your non-HPSS expenses (Box 26 or Box 33) + ? 17
(Completion Note 10)
If you have not used the standard method of apportioning non-HPSS expenses tick
this box and enter your explanation in the box provided on page 4.
Less Your interest paid (Box 11) - ? 18
Add Any other HPSS GP income NOT already in Box 13 provided ? 19
it will NOT be pensioned separately (Completion Note 12) +
= ? 20
100 Multiply Box 20 x ? y
Where Y = 100 + (number of months post 1 April 2004 multiplied by 0.5833)
eg for y/e 30 September, y = 100 + (6 x 0.5833) = 103.5
This is your superannuable profit (Completion Note 13) = ? 21
Memo Enter any amount included in Box 21 which is for your ? 21a
Memo Read the Supplementary Notes and calculate/bring forward ? 21b
from last year the amount of your Pension Overlap Profits.
Calculation of HPSS Superannuation Scheme Contributions
Box No Employee pension Box 21 ? x 6% = ? 22 contributions
Added years pension Box 21 ? x % = ? 23 ?
contributions (Completion Note 14)
Money Purchase AVC Box 21 ? x % = ? 24 ?
contributions (Completion Note 15)
Employer pension Box 21 ? x 7 % = ? 25 contributions
Calculation of Non HPSS Expenses
If the standard method shown cannot be used, the alternative method shown must be used.
Where the GP, or non-GP is required to use the alternative method, accounting records will need
to be amended to record this information adequately on an item by item basis.
The standard method for the calculation of non-HPSS expenses:
Divide Non-HPSS income (Box 7) ?By total income (Box 4) X Expenses ? ? = ? 26
The alternative method for the calculation of non-HPSS expenses:
Take the total expenses shown in Box 12 ? 27
Add Relevant expenses incurred in an Associated Company + ? 28
(Completion Note 16)
Less Expenses wholly attributable to HPSS income - ? 29
Less Expenses wholly attributable to non-HPSS income - ? 30
Expenses that cannot be separately allocated to HPSS or non-HPSS = ? 31 Income.
Ratio for allocation of expenses not separately allocated:
Divide Non-HPSS income (Box 7) X (Box 31) ?By total income Box 4 Expenses ? ? = ? 32
Total Non-HPSS expenses Box 30 + Box 32 ? ? = ? 33
Of your own method
If the above calculation and allocation ratio does not give you a fair conclusion, you must
use an alternative method of your own, and clearly explain your reasons and methodology
in the box provided on page 4.
If you cannot use the standard or alternative non-HPSS expense calculations (Completion Note 10) explain your alternative non-HPSS expense calculation here:
Now you must read and sign the following statement and send this completed Certificate to Central Services Agency (CSA) as soon as possible and NO LATER THAN the th February following the relevant annual tax ‘deadline’. If you give false information you 28
may be liable to prosecution.
The information given in this Certificate is consistent with my relevant Inland Revenue Tax return and is correct and complete to the best of my knowledge and belief.
GP or non-GP signature __________________________________ Date _____________
I have checked the figures shown in Boxes 21 to 25 of this Certificate and am satisfied that they appear consistent with the relevant GP HPSS work and income that the CSA is aware of and confirm that they have been used to confirm, record and pay over to the HPSS Superannuation Branch the appropriate HPSS Superannuation Scheme contributions for the year to which this Certificate relates.
CSA authorised signature _________________________________ Date _____________
For examples of where and how this Certificate should be used, please see also the Supplementary
Explanatory Notes available for download from the HPSS Superannuation Branch website.
The figure in Box 1 should be your GP share, or non-GP share of total medical related income as shown in the Practice accounts, this includes GMS income, private income and reimbursements. Excludes bank interest.
Box 2 is for medical related income NOT included in the Practice accounts and must include both salaried (Assistant GP) and self-employed medical income, e.g. on forms GP SOLO.
‘Separately pensioned’ income to be included in Box 3 or Box 15 means income from GP Locum work recorded on forms GP Locum A – D, and Schedule E income in formal
contracts of employment e.g. as an Assistant GP or as a Clinical Assistant in hospital work. Do not enter (deduct) income form forms GP SOLO in Box 3 or Box 15.
The figure in Box 5 should be your GP share, or non-GP share of income from whatever sources included in the Practice accounts that is non-HPSS income, eg clinical trials, insurance medicals, private patients.
The figure in Box 6 should include all income declared on your tax return relating to medical services that is NOT included in the Practice accounts. See examples in Note 4 above. Any of your income that is non-medical related should not be included.
The figure in Box 9 should be your GP share, non-GP share of total expenses in the Practice Profit and Loss account, eg salaries, rent, computer expenses etc. But exclude expenses not allowable for tax purposes e.g. depreciation, entertaining. Capital allowances claimed on Practice assets such as computer equipment and furniture should also be included.
The figure in Box 10 will generally be your personal expenses that are NOT charged in the Profit and Loss account of the Practice and expenses relating to other self-employed income. Expenses not allowable for tax purposes should be excluded but personal capital allowances on cars and other personal equipment should be included.
For a GP/non-GP, use the figure in Box 4.22 from the Partnership short page of the individual tax return. For a single-handed GP (except Salaried GPs who cannot use this proforma) use the figure in Box 3.92 from the Self-Employed page of the individual tax return. Typically, Box 13 will include Practice income to the relevant Practice year end,
inclusive of HPSS Superannuation Scheme employer contributions, which will now be treated as the GPs contributions in drawings. Exclude any Schedule E income. If you are
changing your accounting year end, or this is your last year in Practice and the HPSS Scheme, deduct the ‘Pension Overlap Profits’ figure in Box 21b from the GP Taxable profit
figure you would otherwise enter at Box 21. There is more about this in the Supplementary Notes to this Certificate on the HPSS website.
Box 14 should always be left blank.
Non-HPSS expenses are calculated using the standard method where:
; Non-HPSS income (Box 7) is less than 10% of total income (Box 4), and
; Non-HPSS income is less than ?25,000, and
; No Practice expenses have been recharged either wholly or partly to an Associated
Company (an Associated Company is one in which the GP or non-GP exercises
control to secure that the Company’s affairs are conducted according to the GPs or
non-GPs wishes. For this purpose control may be attributed to the shareholding of
the GP or non-GP’s spouse, siblings, business partners or lineal descendants of the
GP or non-GP or their spouse. See Completion Note 16 for more details.
If you have paid interest on a loan for professional purposes, enter the amount of interest as shown on Box 15.1 on your tax return.
Include any other GP HPSS income to the tax year end NOT already included in Box 13 and NOT pensioned separately. This is a ‘sweep-up’ box intended for any HPSS GP
income not already paid through the Practice (Box 13) or pensioned ‘separately’ in the
ways listed in Completion Note 3. Include any income on forms GP SOLO for the tax year not already paid via the practice and included in Box 13.
Box 21 is the amount of superannuable profit that will count towards your main *HPSS Scheme GP pension for the year and will be a grand total of Practice and non-Practice HPSS GP income, net of expenses. The amount will INCLUDE income on forms GP SOLO, for which HPSS Scheme contributions have already been deducted from gross payments (eg from OOHPs) and send to CSA. When the CSA works out whether you have over or under paid pension contributions for the year, in Boxes 22-25, they will first deduct any contributions the CSA has, themselves, deducted from your global sum payments and any contributions that have been sent to them in respect of income on forms GP SOLO. If you joined the HPSS Scheme for the first time on or after 1 June 1989, the figure arrived at here must be no greater than the level of the current Inland Revenue earnings cap or HPSS equivalent. If you are not sure whether the earnings cap applies to you refer to the CSA. The relevant annual earnings cap level can be checked on the Inland Revenue website.
*Any HPSS income and contributions pensioned separately from this form (Note 3) has been recorded separately and the HPSS Superannuation Branch will take it into account when working out your full pension.
For the HPSS Added Years calculation, enter Box 21 amount and the Added Years percentage and calculate the additional contribution. If the added years contract begins part way through the period, adjust the contributions shown appropriately.
For HPSS Money Purchase AVC contributions (not HPSS Added Years) enter the Box 21 amount, and the MPAVC percentage, and calculate the additional amount. If the MPAVC contract begins part way through the period, adjust the contributions shown appropriately. If MPAVCs are paid as a regular monthly amount, enter the appropriate total amount in Box 24. Ensure that any shortfall in MPAVC contributions during the financial year is sent to the appropriate MPAVC provider, NOT HPSS Superannuation Branch.
The relevant expenses of an associated company are those which typically would be found in the accounts of an HPSS GP and which have been transferred, allocated or otherwise claimed against the profits of another business. For example, in a case where the staff of a GP’s surgery are claimed in the company accounts of the same GP, in which he includes his private non-HPSS income.