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AMERICAN ACADEMY OF PODIATRIC SPORTS MEDICINE

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AMERICAN ACADEMY OF PODIATRIC SPORTS MEDICINE

    AMERICAN ACADEMY OF PODIATRIC SPORTS MEDICINE

    RESEARCH HANDBOOK

    American Academy of Podiatric Sports Medicine

    109 Greenwich Drive

    Walkersville, MD 21793

    888-854-FEET (3668)

    info@aapsm.org

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    AMERICAN ACADEMY OF PODIATRIC SPORTS MEDICINE

    RESEARCH HANDBOOK

    TABLE OF CONTENTS

    GENERAL INFORMATION AND POLICIES ……………………………………… 3

GRANT AND AWARD PROGRAM

     Statement of Purpose ……………………………………………………………3

    INSTITUTIONAL RESPONSIBILITIES ………………………………………………4

    INSTRUCTIONS FOR GRANT APPLICATIONS

     Deadline & Submission Information …………………………………………….5

     Specific Application Instructions ……………………………………………..6-8

     Continuation Applications ………………………………………………………8

    PROCESSING OF GRANT APPLICATIONS

     Administrative Information ……………………………………………………..8

     Ranking System …………………………………………………………………9

     Committee Evaluation …………………………………………………………10

     Award Notification …………………………………………………………….11

INFORMATION FOR GRANTEES

     Use of Funds …………………………………………………………………..11

     Equipment ……………………………………………………………………..12

     Extensions ……………………………………………………………………..12

     Required Reports …………………………………………………………..12-13

     Conference Presentation ……………………………………………………….13

    OUTLINE FOR REVIEW OF RESEARCH PROJECTS …………………………14-16

    APPENDIX: Required Forms ……………………………………………not numbered

For further information regarding material in this handbook, contact the AAPSM

    Research Committee, 109 Greenwich Drive, Walkersville, MD 21793.

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    GENERAL INFORMATION AND POLICIES

    A major objective of the American Academy of Podiatric Sports Medicine (AAPSM) is to encourage scientific research. The Research Committee is responsible to the AAPSM Board of Directors for overseeing and developing research activities. All recommendations of the Research Committee concerning research grants are submitted for approval to the AAPSM Board of Directors.

    Research grants are awarded for projects in biological and clinical sciences which bear with reasonable directness to podiatric sports medicine. Preference is given to clinical research and research directly related to the practice of podiatric sports medicine.

    GRANT AND AWARD PROGRAM

STATEMENT OF PURPOSE

    The purpose of the research program administered by the American Academy of Podiatric Sports Medicine (AAPSM) is to investigate problems of a biological nature that will result in a better understanding of podiatric sports medicine. While the areas of interest in research conducted are broad enough to encompass all medical and biological sciences, limited resources available necessitate a selective emphasis on grant projects.

    Investigators are encouraged to identify areas that need podiatric sports medicine exploration and to seek out the best application of their own talents, skills, and interests to that exploration. Investigators are invited to discuss with the Research Committee or its designated representative their proposed projects while in the planning stage. Though the Research Committee neither helps prospective grantees to write application nor assumes responsibility for prospective grantees who have asked for consultations, such conversations can be useful in eliminating areas of duplication or identifying general problems requiring podiatric sports medicine research.

    The American Academy of Podiatric Sports Medicine (AAPSM) is interested only in the highest quality of scientific investigation and limits its approval of applications to those projects that have reasonable promise of revealing important scientific knowledge.

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    INSTITUTIONAL RESPONSIBILITIES

General Assurances

    Institutions sponsoring applications of investigators or institutions submitting applications for grants-in-aid to specific projects must present evidence that there is a contract or reasonable understanding with those whose services will be necessary for the conduct of the project over a sufficient period for reasonable progress to be made.

    The institutions must also give assurance to the Research Committee that those responsible for the conduct of these projects will be allowed sufficient freedom from other college or hospital responsibilities, so as to have time to make significant progress in the projects.

    The institution must also assure the Committee that adequate space and other customary facilities will be provided. Expenditures for physical plant renovation or improvements will not be approved for payment in research grants.

Research Subjects

    The grant application should include a separate section that describes, in detail, the use of human subjects and/or animals.

    All institutions in which AAPSM supported research is conducted must conform to the standards established for human and animal experimentation by the US Department of Health and Human Services and US Department of Agriculture.

    Federal regulations for use of animals require the research facility to have a committee on animal care. The committee must require a description of euthanasia, description of all care for chronic animals, and justification for use of unanesthetized animals. It must also record receipt and require acknowledgment of use of anesthetized animals for acute (no recovery) procedures. The committee is responsible for realistic supervision and must report on both unanesthetized and chronic animal use.

    Regulations should be checked in detail; this is only a general statement, to indicate the kind of concerns the institution must answer.

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    INSTRUCTIONS FOR GRANT APPLICATIONS

Deadline & Submission Information

    Application information and forms area available from the AAPSM Research Committee, 109 Greenwich Drive, Walkersville, MD 21793.

    Applicants are invited to contact the Research Committee if there is a question about the meaning of a specific provision in the application. By the time the application is received for evaluation, it must be complete.

    All applications, including renewal requests for a previously approved project must be postmarked on or before December 15. Late applications will be returned unread. Applications must be complete to be considered.

    The original and five (5) single sided copies of each application are required. The original must be signed by the individual who would be legally responsible for the research project and monetary obligations involved, i.e., the principle investigator and the appropriate officer of the sponsoring institution. The department chairman’s signature, when

    applicable, assures that those responsible for the conduct of the project will be allowed sufficient freedom from other responsibilities to make significant progress in the project.

Applications should be presented in the following format:

    1. Application Form (Form A)

    2. Table of Contents

    3. Text: typed single spaced on one side of the paper. Page numbers should be

    at the bottom center of each page. Informed Consent and Human/Animal use

    information with appropriate forms should be included.

    4. Budget Request with Justification

    5. Copies of relevant articles by the investigator(s).

    6. Investigator’s curriculum vitae.

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    SPECIFIC APPLICATION INSTRUCTIONS

Grant Application Form

    The Application Form (Form A) must be completed and signed by authorized parties. This forms should be the first page of the grant application.

Project Summary (one page maximum)

    The summary should provide a concise overview of the project. Information on details or explanations will be obtained from the remainder of the grant application.

Literature Review

    Provide a brief description of the literature review available with respect to the project to be studied. List literature sources reviewed.

Statement of Project Significance and Potential Value to Podiatric Sports Medicine

    Provide a brief statement as to how this project may be a valuable addition to Podiatric Sports Medicine literature in particular and science in general.

Specific Aims

    The information sought by the study. State the hypothesis to be tested and list specific questions to be posed to test the hypothesis.

Design and Method

    Describe, in detail, the research plan, methods, and controls you propose to use. This should include a description of proposed experiments or procedures; techniques to be used; number and type of subjects; control procedures for avoiding confounds; types of data that will be generated; and means by which obtained data will be analyzed and interpreted. If appropriate, a discussion of problems that may be encountered with techniques of procedures should be included. To the extent possible, a tentative schedule of progress through the investigation should be included.

Facilities

    List the facilities available for carrying out this project, including laboratories, clinical resources, office space, and major items of equipment.

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    Personnel

    List the personnel who will be involved. Estimate the percentage of each individuals effort which will be devoted to the project.

    a. For professional personnel, a biographical sketch and personal publications for

     the principal investigator and of co-investigators. Each curriculum vitae

     should include the following:

    1) Applicants position

    2) Major Degrees

    3) Journals in which he/she has published

    4) Previous grant support, if any

     b. For non-professional personnel, a description of the work to be done.

Budget

    The applicant must provide a specific budget for proposed expenditures using standardized budget categories (personnel, supplies, equipment, travel, office expense, etc.) and vendor quotes on equipment over $1,500. (Form B)

    a. Salaries of the principal investigator, co-investigator, or other professional

     researchers may not be a budgetary item in project grants.

    b. The Research Committee does not provide funding to duplicate major

    equipment which may be available elsewhere in the institution, and does not

    support renovations or improvements to the physical plant.

Budget Justification Narrative

Provide a narrative justification for itemized budget requests.

Evidence of Application to Appropriate Committees

    Describe in detail, the use of human subjects and/or animals. Provide written documentation of application to IRB, IACC, Radiation Safety, or Biosafety Committees, if applicable. (Form S)

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    Informed Consent

    If your project involves the use of human subjects, a copy of your Informed Consent Form should be included. Information that is given to the subject or the representative should be in language that that person can understand. No informed consent may include exculpatory language through which the subject or representative is made to waive or appear to waive any of the subjects legal rights or which releases or appears to release the investigator, the institution or its agents from liability for negligence.

List Other Support for Project from All Sources

    List all sources with amount of support from areas other than AAPSM in which support has been requested or obtained.

Plan for Publication and/or Presentations

    Briefly outline your plans for publication and/or presentation of results of this project.

    CONTINUATION APPLICATIONS

    Grantees may reapply for support on a year-by-year basis beyond the initial year of support. The aims of the project cannot change significantly and the title should remain unchanged. The continuing application must contain a report of the progress that has been made in the previous year.

    PROCESSING OF GRANT APPLICATIONS

Administrative Information

    The Research Committee of the American Academy of Podiatric Sports Medicine (AAPSM) acknowledges all grant applications and prepares a “Grant Application Review Face Sheet” for each, noting any format deficiencies. The Research Committee Chair also sends each proposal to one or two scientists knowledgeable in the field(s) involved in the application for their review and evaluation. Each reviewer receives a copy of the American Academy of Podiatric Sports Medicine Research Handbook. Reviewers submit their written reviews within three weeks. Expert reviews are made available to each principle investigator as part of the release of information after the grant review process is completed. The identity of the expert reviewers is not made available to investigators nor to other individuals outside the AAPSM Research Committee.

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    Each member of the AAPSM Research Committee receives a copy of all grant proposals. While each member is expected to be familiar with all proposals submitted each year, each proposal is assigned to one committee member who is responsible for written review and critique of the proposal.

Ranking System

    All proposals are considered for scientific acceptability, podiatric sports medicine significance and ranked as follows:

1.0 HIGHEST RANK

     Clear Podiatric Sports Medicine significance; no revisions in protocol needed;

    excellent experimental design; good research problem; good approach; qualified

    investigators; suitable facilities; appropriate budget for work proposed.

2.0 MODERATE RANK

     Moderate Podiatric Sports Medicine significance; minor revisions in protocol

     needed; average experimental design; good research problem; good approach;

     qualified investigators; suitable facilities; appropriate budget for work proposed.

3.0 LOW RANK

     Little Podiatric Sports Medicine significance; major revisions in protocol needed;

     poor experimental design; old research problem; poor approach; problems with

     investigator(s) qualifications; problems with facilities; budget problems; barely

     acceptable scientifically; could be salvaged for later cycle if research problem is

     good.

4.0 LOWEST RANK

     No Podiatric Sports Medicine significance; not scientifically acceptable; project

     could be salvaged only by totally rethinking and rewriting the protocol; expert

     consultation needed.

    A grant is deemed to be scientifically meritorious if there is a conceptional correctness and a strong chance of success for completion.

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    COMMITTEE EVALUATION

Podiatric Sports Medicine Significance

    The description of the ranking system clearly states the importance of the relevance of the project to podiatric sports medicine. The investigator should establish this relevance very clearly in development of the hypothesis.

    In studying each proposed project, the Research Committee also considers the following :

1. Comments from reviewers

    2. Adequacy of the proposed plan, including hypothesis, techniques, data analysis plans,

    and the ability of the applicant to describe the project.

    3. The qualifications of the principal investigator, including publications and publication

    plans.

    4. Adequacy of the facilities at the disposal of the investigator.

    5. Availability of sufficient time for the investigator and other personnel to conduct the

    study.

    6. Adherence to the rules for the application.

    7. The Budget. The Research Committee will delete from the budget, funds for items

    that are not allowed. The Research Committee may also, in times of limited funds,

    reduce the budget by a given percentage and ask the investigator to reduce the budget

    within the new limit. A revised budget must be submitted to the AAPSM Research

    Committee and be approved before grant funds will be released. In cases where a

    revision in the proposal is requested, budgetary allocation is made before the revision

    is requested, but the Research Committee must approve the revised application before

    releasing any grant funds.

    8. Ethical considerations, including completion of Certificate of Compliance, Protection

    of Research Subjects.

    Proposals that are not deemed acceptable scientifically must be given a “4.0” ranking and will not be considered for funding.

    After all proposals have been ranked the Research Committee reconsiders all proposals and makes funding decisions based on available funds.

Conflict of Interest

    During the consideration of grant requests, any member of the Research Committee who is a staff member of the institution from which a request originates, shall excuse himself/herself from discussion of, and voting on , that request.

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