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Tender Notice No NAARMTN04PS10 - wwwnaarmernetin

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Tender Notice No NAARMTN04PS10 - wwwnaarmernetin

    TENDER DOCUMENT (Limited Tender Enquiry)

    stTender Notice No. NAARM/TN/04/PS/10-11, dated 1 May, 2010

    INVITATION FOR TENDERS

    FOR SUPPLY & INSTALLATION OF MULTIMEDIA COMPUTERS

    NAME AND ADDRESS

    ----------------------------------

    ---------------------------------

    ----------------------------------

    Rajendranagar, Hyderabad 500 407, AP India

    ; # (40) 24581 345 / 406 # (40) 24581 456 / 24015 912

    Website # http://www.naarm.ernet.in

    NAARM MULTIMEDIA COMPUTERS

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    NATIONAL ACADEMY OF AGRICULTURAL RESEARCH MAANGEMENT

    (Indian Council of Agricultural Research)

    Rajendranagar: Hyderabad-500 407

    Phones: 24581345, 24581 406 Fax: 24581 456/ 24015 912

    Website: http://www.naarm.ernet.in

    LIMITED TENDER ENQUIRY FOR SUPPLY AND INSTALLATION OF MULTIMEDIA COMPUTERS

    NAARM is a premier publicly funded Training and Research Management Organization under ICAR, DARE, Min. of Agriculture, GOI. The Director, NAARM invites Sealed Tenders for SUPPLY and Installation of MULTIMEDIA COMPUTERS from the reputed firms /eligible bidders /reputed manufacturers/ authorized dealers and actually dealing in the trade as per terms and conditions enclosed. The quantity/specifications are given in the schedule of requirement. The rate quoted should be for complete unit as per specifications.

    The last date for issue of Tender documents will be up to 1600 hrs on 15.05.2010 and filled tenders would be accepted up to 1400 hrs IST on 17.05.2010 and bids will be opened on the same day at 1430 hrs IST in the presence of bidders / their authorized representatives who choose to attend. Please send your offer in sealed tenders so as to reach this office on or

    before 1400 hrs on 17.05.2010. The late bids will not be accepted under any circumstances.

    The tender document indicating specifications for Supply and Installation of Multimedia Computers. Terms and conditions and information format can be obtained free of cost on written request in person from In-charge, Purchase section of NAARM during office working hours from 0930 hrs to 1600 hrs on all working days. Tender document can also be nddownloaded from the website http://www.naarm.ernet.in/ on or after 2 May, 2010. The

    tenderer (s) will have to deposit EMD as per terms and conditions for supply and installation of MULTIMEDIA COMPUTERS.

    The Director, NAARM reserves the right to reject any tender without assigning any reason thereof. Tenders are to be sent in a sealed cover with EMD duly enclosed super scribing supply and installation of supply and installation of MULTIMEDIA COMPUTERS, reference no and date of opening. A brief detail of tender is given in the following format.

     Note:

    1. The SUPPLY and Installation of MULTIMEDIA COMPUTERS as per supply order shall

    be transported to NAARM campus at your cost.

    2. The information format should invariably be filled in and duly signed by the

    authorized signatory on every page of tender and the terms and conditions should

    strictly be followed before submitting the tender.

    3. The tender(s) may be addressed to the Director, NAARM, Rajendranagar, Hyderabad

    500 407

    DIRECTOR, NAARM

NAARM MULTIMEDIA COMPUTERS 1

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    CHECK LIST

    Please verify the following documents before submission of the tender in the

    sequence listed below, to avoid rejection or disqualification of your tender.

1. Cost of Tender Schedule: FREE. The Tender Document can also be downloaded

    with full details through Website # http://www.naarm.ernet.in

    2. Earnest Money Deposit: EMD should be drawn on any nationalized bank as

    indicated in the notice inviting tenders in favour of ICAR UNIT NAARM A/c”

    3. Following documents as indicated in the tender document printed on the

    tenderer’s letterhead with dated signature and seal.

    (a) Tender Form;

    (b) Price Schedule with terms and conditions;

    (c) Statement on Compliance of the Technical Specs with deviations, if any; (d) Performance Statement;

    (e) Service Support Details;

    (f) Other formats, if any provided in the tender; and

    (g) Technical literature of the products offered.

    4. Certificates of registration for Sales Tax issued by appropriate Government for

    the required services with the seal of the tenderer.

    5. Authorization letter from the Manufacturer

    6. Certificate of Incorporation issued by the appropriate Government. 7. Income tax clearance certificate issued by the concerned IT circle for the

    preceding three years with the seal of the tenderer.

    8. Certificates issued by clientele where the similar supplies were rendered / being

    rendered as specified in the performance statement.

    9. The entire original tender document with seal and signature on each page along

    with price schedule at the time of submission of tender document(s) win the due

    date. Otherwise, tender will not be considered at any cost.

    10. Any other document or information as required in the tender document.

    Time and Date for receipt of Tenders: Up to 1400 hrs IST on 17.05.2010

    Time and Date for opening of Tenders: At 1430 hrs IST on 17.05.2010

: Your tender must bear seal and signature of the authority authorised to sign this Note

    tender on every page. Further, the bidders may please submit the Technical and

    including Price Bid with the tender. No need to submit separately for technical &

    financial bid.

    In-Charge, Purchase Section

    NAARM MULTIMEDIA COMPUTERS 2

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    Rajendranagar, Hyderabad 500 407, AP India

    ; # (40) 24581 345 / 406 Fax # (40) 24581 456/24015 912

    Website # http://www.naarm.ernet.in

    stTender Notice No. NAARM/TN/04/PS/10-11, dated 1 May, 2010

    INVITATION FOR TENDERS

    FOR SUPPLY & INSTALLATION OF MULTIMEDIA COMPUTERS

    CONTENTS

    Section Title Page

    I Notice Inviting Tenders 04-05

    Pl download Annexure “A”

    from NAARM website

    www.naarm.ernet.in II Instructions to Tenderers

     otherwise collect the III General Conditions of Contract hardcopy from in-charge,

    purchase section, NAARM, IV Special Conditions of Contract Rajendranagar, Hyderabad-

    407 during working hors

    from 9.00 am to 4.00 pm.

    V Tender Form, Price Schedule & 06-13

    Other Proformae

VI Schedule of Requirements & 14-15

    Technical Specifications

NAARM MULTIMEDIA COMPUTERS 3

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    GOVERNMENT OF INDIA

    NATIONAL ACADEMY OF AGRICULTURAL RESEARCH MANAGEMENT

    (Indian Council of Agricultural Research)

    RAJENDRANAGAR: HYDERABAD 500 407

    Phones: 24581 345, 24581 406, Fax: 24581 456 / 24015 912

    Website: http://icar.naarm.ernet.in/

    SECTION I

    NOTICE INVITING TENDERS

LIMITED TENDER ENQUIRY FOR SUPPLY AND INSTALLATION OF MULTIMEDIA COMPUTERS

    stNo.NAARM/TN/04/PS/2010-11 1 May, 2010

    The Director, NAARM Rajendranagar, Hyderabad 500 407, AP, India now invites

    sealed tenders for supply & installation of MULTIMEDIA COMPUTERS from the eligible

    bidders/reputed manufacturers/ authorized dealers/suppliers as per policies and procedures for purchase of goods under rule 6.13 of chapter VI as the detailed

    specs given in the format.

Sl.No. Description of Item Qty EMD Rs.

    1. Multi Media Computers 40 nos. 2% on quoted price

     Please Note: Tenders to be evaluated technically and award accordingly

     EMD in the form of crossed DD drawn from any nationalized bank/ICICI, HDFC in

    , payable at Hyderabad should be enclosed favour of ICAR Unit NAARM Account

    with the tender of each item quoted by the bidder(s).

    The bidders should submit bid consists of all technical specs/details as well as item wise financial cost for the items quoted along with commercial terms and conditions. Bids should be sealed by the bidder duly superscribed and submit to the above office as the date and time specified below.

     All the bids/tenders must be accompanied bid security and delivered to the above office before due date and time indicated in the notification. The tenders will not be considered at any cost with out EMD.

    The interested eligible bidders may obtain the prescribed tender document [supply and installation of MULTIMEDIA COMPUTERS] and further information regarding

    specification/ complete details for vendors of requirements with general terms & conditions to fulfill the said work by the vendors from the Purchase Section, NAARM, Rajendranagar, Hyderabad 500 407 on submission of a written

    NAARM MULTIMEDIA COMPUTERS 4

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

application addressed to the Director, NAARM as specified during office hours from

    0930 hrs to 1600 hrs on all working days.

    Tender Schedules with full details can be downloaded from our Website

    ndhttp://www.naarm.ernet.in/ on or after 2 May, 2010 and in such cases,

    participation in the tender will be subject to remittance of the prescribed Bid security (EMD) along with the tenders in the form of DD/BG in favour of “ICAR

    ” from any nationalized bank payable at Hyderabad. Successful Unit-NAARM A/c

    bidders have to furnish Performance Security for an amount equivalent to 10 (Ten) % of the order value.

    Last date for sale of tender documents upto 1600 hrs on 15.05.2010. Receipt and opening of Sealed Tenders will take place on 17.05.2010 i.e., receipt of tenders upto 1400 hrs IST on 17.05.2010 and opening of tender documents at 1430 hrs IST on 17.05.2010 in the presence of bidders/ their authorized representatives who

    choose to attend at NAARM, Rajendranagar, Hyderabad on the specified date and time indicated in the advertisement and evaluate by the institute technical advisory committee. Late submission of tenders & unsigned tenders for the schedule shall not be entertained at any cost after specified date & time as indicated.

    In the event of the date & time specified for tender receipt and opening being declared as a closed holiday for purchaser’s office, the due date for submission of tenders and opening of tenders will be the following working day at the specified timings. NAARM does not hold any responsibility for postal delays

    Director, NAARM reserves the right to accept or reject any or all the tenders. Decision of the Director will be final and legally binding. All disputes will be subject to Hyderabad Jurisdiction only.

    Note:

    1. The supply and installation of MULTIMEDIA COMPUTERS as per

    supply order shall be transported to NAARM campus at your cost.

    2. The information format should invariably be filled in and duly signed by

    the authorized signatory on every page of tender and the terms and

    conditions should strictly be followed before submitting the tender.

    3. The tender(s) may be addressed to the Director, NAARM,

    Rajendranagar, Hyderabad 500 407

    DIRECTOR, NAARM

NAARM MULTIMEDIA COMPUTERS 5

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

     SCHEDULE V

    TENDER FORM, PRICE SCHEDULE AND OTHER PROFORMAE

    TENDER FORM

    (To be filled in by the Tenderer duly printed on their letterhead)

Tenderer’s Ref.No.____________________ Date:____________________

From: Grams: ______________________

    ____________________________ Phone No._____________________ _____________________________

    Fax No. ______________________ PIN__________________________

To

    The Director

    NAARM, Rajendranagar,

    HYDERABAD 500 407

Dear Sir,

     I/We hereby offer for your requirements detailed in the schedule hereto or such portion thereof as you may specify in the Acceptance of Tender at the rates

    given in the said schedule and agree to hold this offer for 120 days (4 months) for acceptance. I/We shall be bound by a communication of Acceptance dispatched within the prescribed time and also execute agreement required in this regard.

    2. I/We have understood the Instructions to Tenderers and General Conditions of Contract governing such contracts placed by Indian Council of Agricultural Research and its Research Institutes and the Special Conditions of Contract, and have thoroughly examined the details indicated in the Schedule to Tender thereof and am/are fully aware of the goods and/or services required and my/our offer to supply/provide the goods and/or services strictly is in accordance with the requirements.

    3. D.D.No.____Dt.____for Rs______(in words) Rupees ______________ only) drawn on (Bank) _________________ is enclosed towards Ernest Money Deposit.

     The following pages have been added to and form part of this tender.

    Yours faithfully,

    Signature of the Witness Signature:________________________ Name: _____________________ Name: ______________________ Address:___________________ Address: _____________________

NAARM MULTIMEDIA COMPUTERS 6

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    PRICE SCHEDULE

    SchedDescription of Make/BranQty./ Rate per Amount Sales and

    ule the goods d and Unit Unit (Rs.) other

    No. offered including Model (Rs.) (4) x (5) taxes, if

    model / make / offered any.

    brand.

    (1) (2) (3) (4) (5) (6) (7)

     (Shall be submitted by bidder on his letter head)

    Gross total cost: Rs. ___________ (in figures) Rupees __________ (in words)

    We agree to supply the above Goods / Equipment in accordance with the technical

    specifications for a total contract price of Rs…………… (in figures)

    (Rupees …………… ………… …………… …………………………………………. (in words) within the period

    specified in the Invitation for Quotations.

    We also confirm that the warranty as specified in the Schedule of Requirements /

    Technical Specifications shall apply to the offered goods / equipment.

    Signature: _________________________

    Name : ___________________________

    Date : ____________________________

    Seal : ____________________________

    SERVICE SUPPORT DETAILS

    (Shall be submitted on the letterhead)

    NEAREST SERVICE CENTER List of

    Models &

    Types of

    Equipment

    serviced in Postal address

    the past 5

    Phone No. years

    Telex / Fax No. Signature and Seal of the Bidder: ___________________________ Office working Business Address: _______________________________________ days & hours ______________________________________________________ No. of

    NAARM MULTIMEDIA COMPUTERS 7 Software

    Engineers

    No. of

    Hardware /

    Service

    Engineers No. of

    Hardware /

    Service Staff

    Value of

    Min.Stock

    available at all

    times

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    STATEMENT ON COMPLIANCE OF TECHNICAL SPECIFICATIONS

    (Should be submitted duly printed on the letterhead of the bidder separately for

    ) each item and option

Specifications prescribed in the Compliance Specifications offered by

    tender schedule (Yes / No) the Tenderer

Note: This proforma should be filled in for each schedule / item of schedule and

    submitted along with the bid without fail.

    Signature and Seal of the Bidder: ___________________________

    Business Address: _______________________________________

    ______________________________________________________

    PERFORMANCE STATEMENT

    (Shall be submitted on the Tenderer’s Letterhead)

    Date of completion Has the

    of delivery equipment

    been

    As per Actual satisfactorily

    Contract functioning?

    (Attach a

    certificate

    from the

    Purchaser /

    Order placed (full address Remarks indicating reasons Consignee)

    of Purchaser) for late delivery, if any (1) (2) (3) (4) (5) (6) (7) (8)

     Order No. and Date

     Description and quantity of

     ordered equipment

    Signature and Seal of the Bidder: ___________________________

    Business Address: _______________________________________

    ______________________________________________________ Value of order

NAARM MULTIMEDIA COMPUTERS 8

    stNAARM, Hyderabad, India NAARM/TN/04/PS/2010-11, Dt. 1 May 2010

    PERFORMANCE SECURITY FORM

The Director

    NAARM

    Rajendranagar

    HYDERABAD 500 407 (A.P.) INDIA

WHEREAS………………………………………………………………………………………………….(Name of the

    suppliers) herein after called “the supplier” has undertaken, in pursuance of

    Contract No…………………………………………… dated……………………………………..) to

    supply ……………………… (Description of Goods and services) herein after called “the contract”

    WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with supplier’s performance obligation in accordance with contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

    THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the supplier, up to a total of …………………………………(Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limit……………………………(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until……………………… day of …………………………….

    Signature and seal of Guarantors

     -------------------------------------

     -------------------------------------

     -------------------------------------

     (Date) -------------------------------------

    Address -------------------------------------

     -------------------------------------

NAARM MULTIMEDIA COMPUTERS 9

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