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Repeat of Courses and GPA Adjustment Policy for Undergraduates

By James Rice,2014-03-31 21:26
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Repeat of Courses and GPA Adjustment Policy for Undergraduates

CSUSM Catalog Language Academic Senate

     APC 309-06

Revised Catalog Copy

     Repeat of Courses

    When a course is designated in the catalog as "May be repeated," a student may repeat the course up to the maximum indicated in the course description and all of the grades received will be included in the calculation of the grade point average. A student may also repeat such a course for the purpose of a GPA (Grade Point Average) adjustment, as below, but the repeat completion of the course will not result in the award of additional units of credit. When a course is not designated as "May be repeated," a student may not repeat the course to receive additional units and grade points.

    Repeatable

    Repeatable for for GPA

     Additional Units adjustment

    Yes - Maximum

    Course designated "May Be Repeated" allowable Yes*

    Course NOT designated "May Be Repeated" No Yes

    *GPA Adjustment Form processed in Records Office

Note: If a course with variable topics is repeated, the same topic (identified by specific course

    number and suffix) must be repeated in order to omit the earlier grade from the GPA calculation.

GPA Adjustment for Undergraduates (16 Units Maximum beginning Fall 2009)

    When students repeat a course for the sake of improving upon an earlier unsatisfactory performance, they may, under certain circumstances, have their the earlier grade ignored in the

    computation of their GPA. The following policy, applying only to coursework completed at Cal State San Marcos, outlines the circumstances under which undergraduates students may have an adjustment to the GPA.

    1. The course repeated for the GPA Adjustment must have been assigned a grade of C-

    (1.7) or less. Exception to this rule can be granted by _____ for one class in the

    student’s undergraduate career.

    2. Repeated courses with grades of: CR, NC, I, RD, SP will not be processed for the

    GPA adjustment. Thus, if a course previously taken for a grade is repeated with a

    CR/NC, the original grade(s) will continue to be calculated in the GPA. (It is not

    necessary to repeat a course with a grade of NC since CR/NC grades are not

    calculated in the GPA.)

    3. Undergraduate students may repeat an individual course for grade forgiveness no

    more than two times. ??Exception to this rule can be granted by _____ for one class Approved by Academic Senate 04/23/2008 Page 1 of 3

    CSUSM Catalog Language Academic Senate

     APC 309-06

in the student’s undergraduate career.?? If a student chooses to repeat a course more

    than once, in which a grade of C- or less was earned in any earlier enrollment, at the

    end of the semester when grades are processed, the lowest grade received will be

    automatically replaced with the highest grade received in calculating the GPA.

    4. Only one adjustment may be granted for any single course. A maximum of five (5)

    GPA adjustments 16 units will automatically be processed for GPA adjustment the first five courses where student received a grade of C- or less. Once the fifth course

    renewal has been reached, students will be notified of the GPA adjustment policy and encouraged to meet with an advisor. Any additional attempts will be averaged into the GPA where all grades for a given course will be maintained as a part of the

    student record and will appear on the student’s transcripts. ??Exception to this rule

    can be granted by _____ for one class in the student’s undergraduate career.??

    5. If a student wishes to repeat a course, and the course is not scheduled to be offered during the student’s expected time to degree, then the program director (or designee) of the program offering the original course may approve substitution of a similar course to be repeated instead. If a course with variable topics is repeated, then with the pair of exceptions stated immediately below, the same topic (identified by specific course number and suffix) must be repeated in order to omit the earlier grade from the GPA calculation. If the topic has been converted to a new course, and is identified as such in the catalog description of the new course, then the new course may be taken to repeat the topic. If the same topic is not scheduled to be offered again within the term of the student’s expected time to degree, the program director (or designee) of

    the program offering the course may approve substitution of a similar topic offered under the same course number. The substitute course (or topic) must be taken after completion of the original course.

    6. Grade forgiveness shall not be applicable to courses for which the original grade was the result of a finding of academic dishonesty. Students will have an opportunity to submit a petition for a GPA adjustment for individual courses repeated in the five lowest grades earned in their undergraduate career at CSU San Marcos.

    For example, a student receives a “D” grade in five different classes in their first year, and repeats the courses in their second year. After grades are submitted at the end of the semester, the student system will automatically identify these courses as academic

    renewal and remove the “D” grade in the GPA calculation and calculate the better grade. In the third year, the student receives an “F” grade in two different courses

    and immediately repeats the courses. At this point in time, the original grade and

    improved grade will be averaged in unless the student submits a Petition for GPA

    Adjustment form to request that the “F” grades be considered as part of the

    maximum 5 GPA adjustments. The student will receive notification that filing a

    Petition for GPA Adjustment can reverse the academic renewal action for two courses

    in which a grade of “D” was received.

    Approved by Academic Senate 04/23/2008 Page 2 of 3

CSUSM Catalog Language Academic Senate

     APC 309-06

    7. Exceptions, such as students requesting to have more than five courses count toward

    academic renewal and GPA adjustments, will be deferred to the Graduation Issues

    Committee for review and decision. The Graduation Issues Committee is comprised

    of members of the University Advising Services, faculty representatives or designee

    from the colleges, and a member of the Graduation Evaluations team in Enrollment

    Management Services.

Course Repeats with “Grades Averaged” (12 Units Maximum beginning Fall 2009)

    Undergraduate students may repeat an additional 12 units (i.e. units in addition to the 16 units for GPA Adjustment) for courses only if they earned grades lower than a C. In such instances the repeat grade shall not replace the original grade; instead both grades shall be calculated into the student’s overall grade-point average. ??Exception to this rule can be granted by _____ for one

    class in the student’s undergraduate career.??

    Approved by Academic Senate 04/23/2008 Page 3 of 3

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