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GUIDE LINES FOR RECOUNTING - RE-VERIFICATION - ISSUE OF

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GUIDE LINES FOR RECOUNTING - RE-VERIFICATION - ISSUE OF

    IMPORTANT

    Telegram: “TECHBOARD” Phones: 23221191/23222692.

    STATE BOARD OF TECHNICAL EDUCATION AND TRAINING

    ANDHRA PRADESH : : HYDERABAD

    From To

    The Secretary, The Principals of all

    State Board of Technical Education Polytechnics/Institutions thand Training, 7 Floor, including Private

    B.R.K.R. Govt. Offices Building, Polytechnics in the State. Near Tank Bund Road,

    HYDERABAD 500 063

    Lr. No. SBTET/EE-I-14/848/2005 Dated:20-11-2008.

    Sir,

    Sub: - SBTET - Diploma (C-00, C-05 & ER-91) I, II, III Year/Semesters Regular

    & Supplementary Examinations Oct/Nov, 2008 Issue of Xerox copies &

    Re-verification of valued answer scripts Guidelines Issued Reg.

    Ref :- 1. XXXIX Board Meeting held on 24-07-2008, Item No:17.

    2. Committee meeting held on 29-08-2008 in the conference hall of

     SBTET, A.P., Hyderabad.

    ****************

    With reference to the above, it is to inform you that a committee was constituted under the Chairmanship of Regional Joint Director of Technical Education, Hyderabad and the committee met on 29-08-2008 in the Conference hall of SBTET and have evolved suitable guidelines for re-verification of valued answer scripts and also for providing Xerox copies of valued answer scripts to the diploma students who appeared in the October/November, 2008 Diploma examinations. The minutes are approved by the Chairman, SBTET, Hyd. on 09-09-2008 and will come into force from the Diploma Examinations October/November, 2008. The details of guidelines are furnished herewith.

I FOR ISSUE OF XEROX COPIES OF VALUED ANSWER SCRIPTS

    1. A candidate desirous of applying for Xerox copy of valued answer script/ scripts should

    submit the application to the Secretary, State Board of Technical Education and Training,

    A.P., Hyderabad 500 063, within 07 days from the date of receipt of Tabulated Marks

    Statement by the Principal of concerned Polytechnic or the date specified in the covering

    letter which ever is earlier. In the event of the application being sent by post, the same

    should be addressed to the Deputy Secretary, EE-I Section, Office of the Secretary, State thBoard of Technical Education and Training, 7 Floor, B.R.K.R. Govt. Building, Near

    Tank Bund Road, Hyderabad 500 063. Application received after the due date will be

    entertained.

    2. Xerox copies of valued answer scripts will be issued to all theory subjects including

    drawing subjects.

3. The prescribed fee for obtaining Xerox copies of valued answer script is Rs.600/-

    Per subject (Rupees Six Hundred Only) should be paid by way of Demand Draft

    drawn on any Scheduled Bank payable at Hyderabad in favour of the Secretary, State

    Board of Technical Education and Training, A.P., Hyderabad.

    4. The Xerox copy of valued answer script will be dispatched to the concerned candidate’s

    address as mentioned in the application form by post or by hand on production of proper

    identification. (Identity card issued by institution is valid)

    5. The Prescribed application from for issue of Xerox copies of Valued Answer Script can

     be obtained from the Principal, where the candidate has studied or studying or from the

     O/o. Secretary, SBTET, Hyderabad.

     P.T.O.....2

    6. The following documents should invariably be enclosed with the application

     failing which, the application will not be considered.

    (1) Self-addressed Stamped Envelope/Cloth-line cover of size 10’’ X 14’’.

    (2) Demand Draft towards payment of fees, as stated at instructions No. (3) above.

    7. No request for Xerox copies of valued answer script would be entertained from a

    candidate who is reported to have resorted to Malpractice in that examination.

II FOR RE-VERIFICATION OF THE VALUED ANSWER SCRIPT

    1. A candidate desirous of applying for Re-verification of valued answer script should

    submit the application to the Secretary, State Board of Technical Education and Training,

    A.P., Hyderabad 500 063, within 15 days from declaration of result. In the event of the

    application being sent by post, the same should be addressed to the Deputy Secretary,

    EE-I Section, Office of the Secretary, State Board of Technical Education and Training, th7 Floor, B.R.K.R. Govt. Building, Near Tank Bund Road, Hyderabad 500 063.

    Application received after the due date will not be entertained.

    2. Re-verification of valued answer script shall be done for all theory subjects including

    drawing subjects.

3. The prescribed fee for Re-verification of valued answer scripts is Rs.3,000/- per subject

    (Rupees Three Thousand Only) should be paid by way of Demand Draft drawn on any

    Scheduled Bank payable at Hyderabad in favour of the Secretary, State Board of

    Technical Education and Training, A.P., Hyderabad.

    4. The re-verification committee will be constituted by the Secretary, SBTET, A.P.,

    Hyderabad, with the concerned subject experts comprising of one senior member and two

    members.

    (i) The Officer of SBTET will verify the marks posted and recount them in the

    already valued answer script. The variations if any will be recorded separately,

    with out making any mark on the already valuated answer script.

    (ii) Then, the marks awarded in the answer script are covered with a sticker (hidden).

    Eight such scripts are bundled and sealed in a cover.

    (iii) The Committee has to verify the intact and genuiness of the answer script posted

    for re-verification.

    (iv) Member one and Member two may be given covers containing the above said

    eight scripts in the Forenoon session and subsequently eight scripts or the number

    of registered scripts (if less than eight) in the Afternoon session for valuation.

    (v) Member one and Member two will go through the answers of every script and

    revaluate all the questions and record them in the award list provided to them. The

    evaluator one and two shall not make any mark on the already valued answer

    scripts.

    (vi) On completing valuation of the supplied answer scripts, member one and member

    two will hand over the answer scripts along with award sheets separately to the

    senior member and who inturn will exchange scripts for re-valuation.

    (vii) On completing valuation by both the members the senior member will re-verify

    and will reconcile the marks awarded by members one and two and record the

    reconciliation statement, after satisfying with the revaluation, the senior member

    will record the changes and the revised total marks obtained. However the new

    marks will not be posted inside the already valued answer scripts.

    (viii) In case the difference of total marks of any script is more than 12 marks the senior

    member has to value that script in presence of both the members (one & two) to

    finalize the marks.

    (ix) After re-verification the best marks awarded are to be taken into consideration,

    provided variation of newly secured marks are more than 10% of the total marks

    obtained in the initial evaluation, unless it effects the results of the candidate.

     P.T.O...3....

    (x) It is the responsibility of the senior staff member that the valuation is done

    perfectly in accordance with the scheme of valuation in order to ensure that the

    scope of variation of marks awarded by both the members is minimized and that

    the candidate would normally get the same marks in respect of marks awarded by

    the examiner.

    (xi) After Re-verification of valued answer script the same or change if any therein in

    Re-verification, will be communicated to the concerned Principal where the

    candidate is studying or studied and also to candidate’s address as mentioned in

    the application form by post only.

    (xii) On Re-verification of Valued Answer Script if the candidate’s marks are revised

    in accordance with Point’s 4 above, the amount paid by the candidate at Point 3

    above will be refunded or else the candidate has to forfeit the amount

    5. The Prescribed application from for Re-verification of Valued Answer Script can be

     obtained from the Principal, where the candidate has studied or studying or from the

    O/o. Secretary, SBTET, Hyderabad.

    6. The following documents should invariably be enclosed with the application failing

     which the application will not be considered.

     (i) Demand Draft towards payment of fees, as stated at instructions No. (3)

     above.

    7. No request for re-verification of valued answer script would be entertained from a

    candidate who is reported to have resorted to Malpractice in that examination.

NOTE :-

     LATE RECEIPT OF THE APPLICATION (AFTER PRESCRIBED DATE) BY

    POST OR IN PERSON WILL NOT BE ENTERTAINED UNDER ANY

    CIRCUMSTANCES.

     All the Principals are requested to follow the guidelines scrupulously and also instruct the candidates accordingly who approach the Institutions to apply for the issue of Xerox copies of valued answer scripts and for Re-verification of valued answer scripts of the Diploma examinations conducted by the Board.

    Yours faithfully,

     Sd\-P.T. PRABHAKAR

    SECRETARY

    1) Copy to CTE.

    2) Copy to RJD’s, Hyderabad, Kakinada & Tirupathi.

    3) Copy to All the Principals of the Polytechnics in the state. for SECRETARY 4) Copy to Secretary Peshi.

    5) Copy to Addl. Secretary.

    6) Copy to Joint Secretary/Controller of Examinations.

    7) Copy to Deputy Secretary EE-1, EE-II, B, CCC, DSNT.

    8) Copy to Supdts I & II in EE-I Section.

    9) Copy to all seat clerks in EE-I Section.

    10) Copy to Notice Board.

    11) Copy to File.

    IMPORTANT

    Telegram: “TECHBOARD” Phones: 23221191/23222692.

    STATE BOARD OF TECHNICAL EDUCATION AND TRAINING

    ANDHRA PRADESH : : HYDERABAD

    From To

    The Secretary, The Principals of all

    State Board of Technical Education Polytechnics/Institutions thand Training, 7 Floor, including Private

    B.R.K.R. Govt. Offices Building, Polytechnics in the State. Near Tank Bund Road,

    HYDERABAD 500 063

    Lr. No. SBTET/EE-I-14/1091/1999 Dated:02-12-2008.

    Sir,

    Sub: - SBTET - Diploma Examinations Oct/Nov, 2008 Recounting extended

    To All subjects Application Modified Reg.

    Ref :- 1. Committee meeting held on 29-08-2008 in the conference hall of

     SBTET, A.P., Hyderabad.

    ************

    With reference to the above, it is to inform you that a committee was constituted under the Chairmanship of Regional Joint Director of Technical Education, Hyderabad and the committee met on 29-08-2008 in the Conference hall of SBTET and have evolved suitable guidelines for re-verification and issuing of Xerox copies of valued answer scripts and also reviewed the existing limit of recounting of marks for any two subjects, by extending the limit applicable to all the theory subjects including Engineering Drawing subject to the diploma students who appeared in the October/November, 2008 Diploma examinations. The above changes is applicable from Oct/Nov 2008 Examinations. The revised recounting application form is herewith enclosed.

    You are requested to note the changes in this matter and instruct the candidates accordingly.

     Sd\- P.T.PRABHAKAR

     SECRETARY

Encl: for SECRETARY

    1) Recounting Application Form.

    Copy submitted To:

    1) Copy to CTE.

    2) Copy to RJD’s, Hyderabad, Kakinada & Tirupathi.

    3) Copy to All the Principals of the Polytechnics in the state.

    4) Copy to All Officers in the Board.

    5) Copy to All Staff members in EE-I Section.

    6) Copy to Notice Board.

    7) Copy to File.

    PROFORMA IV -A

    APPLICATION FORM FOR RECOUNTING FOR VALUED SCRIPTS FOR

    EXAMINATION OF ALL SCHEMES (Res. No.XXXII-13/2004)

    *********

    01. Name of the Candidate :

    02. P.I.N. of the Candidate :

    03. Institution from where the :

     Candidate appeared for the

     Examination.

    04. Exam held in :

    05.Address for communication :

    06. Subject for which the candidate desirous to apply for RECOUNTING.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

    Subject Subject Marks secured as per Tabulated Amount paid

     Code Marks Sheets received at Institution.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

    1. 2. 3. 4.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

_______________________________________________________________________

    07. Details of Fees Paid through :

     a) Demand Draft (DD. No) & Date. :

     b) Amount :

     c) Name of the Bank and Place :

    DECLARATION

     I have read the instructions printed on overleaf and I declare that I will abide by the rules

    and regulations laid down by the State Board of Technical Education and Training, A.P., Hyderabad for Recounting. I enclose herewith a true copy of the marks statement already issued

    to me by the Principal. I also enclose a self-addressed stamped envelope.

    STATION: SIGNATURE OF THE CANDIDATE.

    DATE :

    P.T.O.

    - 2 -

    (BEFORE FILLING THE APPLICATION CANDIDATES ARE ADVISED TO

    GO THROUGH THE INSTRUCTIONS CAREFULLY.)

    1. A candidate desirous of applying for Recounting of marks should submit the application to the Secretary, State Board of Technical Education and Training, A.P., Hyderabad 500 063,

    within 15 days from the date of receipt of Tabulated Marks Statement by the Principal of concerned Polytechnic or the date specified in the covering letter which ever is earlier. In the event of the application being sent by post, the same should be addressed to the Deputy Secretary,

    thEE-I Section, Office of the Secretary, State Board of Technical Education and Training, 7 Floor,

    B.R.K.R. Govt. Building, Near Tank Bund Road, Hyderabad 500 063.

2. Recounting shall be done for All theory subjects per Year / Semester including

     Engineering drawing subject of Practicals.

3. The fee prescribed for Recounting is Rs.300/- (Tree Hundred Only) should be paid by

    way of Demand Draft drawn on any Scheduled Bank payable at Hyderabad in favour of

    the Secretary, State Board of Technical Education and Training, A.P., Hyderabad.

    4. The verification of the totaling will be done by an Officer of the Board and

    will be intimated to the candidate by post only .

    5. The following documents should invariably be enclosed with the application

     failing which the application will not be considered.

     (1) Self-addressed Stamped envelope of 11” X 5” size.

     (2) Demand Draft towards payment of fees, as stated at instructions No. (3)

     above.

    6. No request for recounting would be entertained from a candidate who is reported to

    have resorted to Malpractice in that examination. vide G.O.Ms.No.809 LEN & TE

    (TE 1) Department dated 09-11-1982.

    NOTE :-

     LATE RECEIPT OF THE APPLICATION (AFTER PRESCRIBED DATE) BY

    POST OR IN PERSON WILL NOT BE ENTERTAINED UNDER ANY

    CIRCUMSTANCES.

    PROFORMA IV-C

    APPLICATION FORM FOR RE-VERIFICATION OF VALUED ANSWER SCRIPTS

    FOR DIPLOMA EXAMINATIONS OF OCT/NOV, 2008 FOR C-00 & C-05 SCHEMES.

    *********

    01. Name of the Candidate :

    02. P.I.N. of the Candidate :

    03. Institution from where the :

     Candidate appeared for the

     Examination.

    04. Exam held in :

    05.Address for communication :

    06. Subject for which the candidate desirous to apply for RE-VERIFICATION

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

    Subject Subject Marks secured as per Tabulated Amount paid

     Code Marks Sheets received at Institution.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

    1. 2. 3. 4.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

_______________________________________________________________________

    07. Details of Fees Paid through :

     a) Demand Draft (DD. No) & Date. :

     b) Amount :

     c) Name of the Bank and Place :

    DECLARATION

     I have read the instructions printed on overleaf and I declare that I will abide by the rules

    and regulations laid down by the State Board of Technical Education and Training, A.P., Hyderabad for Re-verification of Valued Answer Script. I enclose herewith a true copy of the marks statement already issued to me by the Principal. I also enclose a self-addressed stamped

    envelope.

    STATION: SIGNATURE OF THE CANDIDATE.

    DATE :

    P.T.O.

    - 2 -

    (BEFORE FILLING THE APPLICATION CANDIDATES ARE ADVISED TO

    GO THROUGH THE INSTRUCTIONS CAREFULLY.)

    1. A candidate desirous of applying for Re-verification of valued answer script should submit the application to the Secretary, State Board of Technical Education and Training, A.P., Hyderabad 500 063, within 15 days from declaration of result. In the event of the

    application being sent by post, the same should be addressed to the Deputy Secretary, EE-I Section, Office of the Secretary, State Board of Technical Education and Training, th7 Floor, B.R.K.R. Govt. Building, Near Tank Bund Road, Hyderabad 500 063.

    Application received after the due date will not be entertained.

    2. Re-verification of valued answer script shall be done for all theory subjects including drawing subjects.

    3. The prescribed fee for Re-verification of valued answer scripts is Rs.3,000/- per subject

    (Rupees Three Thousand Only) should be paid by way of Demand Draft drawn on any

    Scheduled Bank payable at Hyderabad in favour of the Secretary, State Board of Technical Education and Training, A.P., Hyderabad.

    4. The re-verification committee will be constituted by the Secretary, SBTET, A.P., Hyderabad, with the concerned subject experts comprising of one senior member and two members.

    (xii) The Officer of SBTET will verify the marks posted and recount them in the

    already valued answer script. The variations if any will be recorded separately,

    with out making any mark on the already valuated answer script.

    (xiii) Then, the marks awarded in the answer script are covered with a sticker (hidden).

    Eight such scripts are bundled and sealed in a cover.

    (xiv) The Committee has to verify the intact and genuiness of the answer script posted

    for re-verification.

    (xv) Member one and Member two may be given covers containing the above said

    eight scripts in the Forenoon session and subsequently eight scripts or the number

    of registered scripts (if less than eight) in the Afternoon session for valuation.

    (xvi) Member one and Member two will go through the answers of every script and

    revaluate all the questions and record them in the award list provided to them. The

    evaluator one and two shall not make any mark on the already valued answer

    scripts.

    (xvii) On completing valuation of the supplied answer scripts, member one and member

    two will hand over the answer scripts along with award sheets separately to the

    senior member and who inturn will exchange scripts for re-valuation.

    (xviii) On completing valuation by both the members the senior member will re-verify

    and will reconcile the marks awarded by members one and two and record the

    reconciliation statement, after satisfying with the revaluation, the senior member

    will record the changes and the revised total marks obtained. However the new

    marks will not be posted inside the already valued answer scripts.

    (xix) In case the difference of total marks of any script is more than 12 marks the senior

    member has to value that script in presence of both the members (one & two) to

    finalize the marks.

    (xx) After re-verification the best marks awarded are to be taken into consideration,

    provided variation of newly secured marks are more than 10% of the total marks

    obtained in the initial evaluation, unless it effects the results of the candidate.

    (xxi) It is the responsibility of the senior staff member that the valuation is done

    perfectly in accordance with the scheme of valuation in order to ensure that the

    scope of variation of marks awarded by both the members is minimized and that

    the candidate would normally get the same marks in respect of marks awarded by

    the examiner.

    (xxii) After Re-verification of valued answer script the same or change if any therein in

    Re-verification, will be communicated to the concerned Principal where the

    candidate is studying or studied and also to candidate’s address as mentioned in

    the application form by post only.

    (xii) On Re-verification of Valued Answer Script if the candidate’s marks are revised

    in accordance with Point’s 4 above, the amount paid by the candidate at Point 3

    above will be refunded or else the candidate has to forfeit the amount

    5. The Prescribed application from for Re-verification of Valued Answer Script can be

     obtained from the Principal, where the candidate has studied or studying or from the

    O/o. Secretary, SBTET, Hyderabad.

    6. The following documents should invariably be enclosed with the application failing

     which the application will not be considered.

     (i) Demand Draft towards payment of fees, as stated at instructions No. (3)

     above.

    7. No request for re-verification of valued answer script would be entertained from a

    candidate who is reported to have resorted to Malpractice in that examination.

NOTE :-

     LATE RECEIPT OF THE APPLICATION (AFTER PRESCRIBED DATE) BY

     POST OR IN PERSON WILL NOT BE ENTERTAINED UNDER

     ANY CIRCUMSTANCES.

    PROFORMA IV-B

    APPLICATION FORM FOR ISSUE OF XEROX COPIES OF VALUED SCRIPTS FOR

    EXAMINATION OF ALL SCHEMES.

    *********

    01. Name of the Candidate :

    02. P.I.N. of the Candidate :

    03. Institution from where the :

     Candidate appeared for the

     Examination.

    04. Exam held in :

    05.Address for communication :

    06. Subject for which the candidate desirous to apply for Xerox copies of valued answer scripts.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

    Subject Subject Marks secured as per Tabulated Amount paid

     Code Marks Sheets received at Institution.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

    1. 2. 3. 4.

    - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

_______________________________________________________________________

    07. Details of Fees Paid through :

     a) Demand Draft (DD. No) & Date. :

     b) Amount :

     c) Name of the Bank and Place :

    DECLARATION

     I have read the instructions printed on overleaf and I declare that I will abide by the rules

    and regulations laid down by the State Board of Technical Education and Training, A.P., Hyderabad for obtaining the Xerox copy of valued answer script. I enclose herewith a true copy of the marks statement already issued to me by the Principal. I also enclose a self-addressed

    stamped Envelope/Cloth-line Cover with the prescribed size.

    STATION: SIGNATURE OF THE CANDIDATE.

    DATE :

    P.T.O.

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