City of Hinckley
City Council Minutes January 6, 2009
Pursuant to due call and notice thereof, the regular Hinckley City Council meeting was called to order on Tuesday, January 6, 2009 at 7:00 p.m. by Acting Mayor Dave Hopkins.
Members present included: Mayor Don Zeman, Council members: Dave Hopkins, Brian Klar, Tim Burkhardt, Tim Davis and City Administrator Jim Ausmus. Also present: Rich Anderson, Andrea Zeman, Kelly O’Donovan, Steve Grinsteinner and Ailene Croup.
The Oath of Office was taken by the new Officers to include Mayor Don Zeman and Council Members Brian Klar and Tim Burkhardt. The new Mayor assumed the Chair of the meeting.
On motion by Tim Davis, second by Brian Klar and affirmative vote of the Council the agenda was approved with the following additions: 4C Burning Permit Larry Edin. 4D Thundering Toms Turkey Fed Gambling Permit.
Minutes of the regular meeting held December 2, 2008 were approved as presented and the reading waived on motion by Brian Klar second by Dave Hopkins. Carried.
The following Consent Agenda items were approved on motion by Dave Hopkins, second by Brian Klar. Carried.
A. Burning Permit for Brian Weidendorf
B. Kettle River Ducks Unlimited Gambling Permit
C. Burning Permit for Larry Edin
D. Thundering Tom Turkey Fed. Gambling Permit.
No Planning Commission, Liquor Commission or Park Board meetings were held in December.
The Liquor Store operating results for 2008 were discussed. Off Sale totals were 18.8% greater than last year and On Sale was 19.38% under last year. Total sales were $2,019,270 for 2008 compared to $1,816,998 for 2007.
CITY OF HINCKLEY
COUNTY OF PINE
STATE OF MINNESOTA
2009 ORGANIZATION RESOLUTION
WHEREAS the City of Hinckley Code of Ordinances, Chapter 33, as well as Minnesota Statute, Chapters 412 and 427, require certain action by the City Council at the annual organizational Council meeting in January;
SO THEREFORE BE IT RESOLVED by the City of Hinckley City Council, that it
hereby approves the following designations and appointments for the year 2009:
MEETINGS: Regular meetings of the City of Hinckley City Council shall be held on the First Tues. of every month at 7:00 p.m. Any regular meeting that falls upon a holiday or any other day or time official City business cannot be conducted shall be held on the next following business day at the same time and place. All meetings, including special and adjourned meetings, shall be held at City Hall, in the Council Chambers, unless the City Council decides otherwise at a prior meeting.
ACTING MAYOR: In the absence of the Mayor, the Acting Mayor for the City of Hinckley City Council shall be Dave Hopkins. (motion by Zeman / Klar -carried)
OFFICIAL NEWSPAPER: The official newspaper for the City of Hinckley shall be the Hinckley News, whose main publication is located in Hinckley, Minnesota.
OFFICIAL CITY DEPOSITORIES: The following financial institutions shall be
designated as the official City depositories:
Woodlands National Bank Wachovia Securities
First National Bank of the North Salomon Smith Barney
Lake State Federal Credit Union Northland Securities
Minnesota Municipal Money Market Fund FTN Financial
4-M Fund, Minneapolis, Minnesota
The following shall be authorized agents to endorse checks and orders for the
payment of money transactions at these official City depositories: Mayor Don
Zema, Acting Mayor Dave Hopkins, Clerk-Administrator Jim Ausmus or the
Deputy Clerk Jennifer Witte in the Clerk-Administrators absence.
COUNCIL MEMBER COMMISSION : Council Members shall serve as
Commissioners to these specific departments/organizations:
Public Works/Street: Dave Hopkins
Convention and Visitor Bureau: Jim Ausmus & Tim Davis
Police: Don Zeman
Water & Sewer: Brian Klar
Hinckley Improvement Association: Brian Klar
Personnel: Don Zeman/ Dave Hopkins
Animal Control Officer: City Council
Summer Rec.: Tim Burkhardt/ Brian Klar
PLANNING COMMISSION MEMBERS: The City of Hinckley Council member appointed by the City Council to the Planning Commission shall be Tim Davis. Mayor
Don Zeman & Clerk-Admin Jim Ausmus, are Ex Officio members of the Planning Commission. Other Planning Commission members shall be: (note that the CC reduced the
membership from 7 to 5 in 2007).
Terms Expire 12/31/2009 Terms Expire 12/31/2010 Terms Expire 12/31/2011
John Bassett Open________________ Eric Prachar
LIQUOR COMMISSION MEMBERS: The City of Hinckley Council members appointed by the City Council to the Liquor Commission shall be Tim Burkhardt and
Council Member Dave Hopkins. Other Liquor Commission members shall be: Leo
Irlbeck, Kelly Johnson & (open seat)___________.
PARK BOARD MEMBERS: The City of Hinckley Council member appointed by the City Council to the Park Board shall be Tim Burkhardt. Other Park Board members
shall be: (1 at large seat for 2010 remains vacant)
Terms Expire 12/31/2011 Terms Expire 12/31/2010 Terms Expire 12/31/2009
Judd Rabe (Baseball) Vacant (at Large) Vacant (ISD #2165)
Vacant (hockey) Shawn Irons (Soccer) Don Carlier (Softball)
LIBRARY BOARD MEMBERS: The following area residents shall be appointed to the Library Board:
Terms Expire 12/31/2009 Terms Expire 12/31/2010 Terms Expire 12/31/2011
Dean Paron Gerry Graber Carol Goddard
Florence Lyseth Marge Lehman
LEGAL ADVISORS: The law firms of Ledin & Hofstad of Pine City, Minnesota,
shall be retained as the law firm responsible for Civil Legal Services and Advice, and
Bjerke Law Office of Pine City, Minnesota as the primary City Attorney for Legal Prosecution Services.
AUDIT SERVICES: The City of Hinckley Council hereby retains Althoff &
Nordquist, LLC of Pine City, Minnesota, as the firm to audit the financial records of the
City of Hinckley.
FINANCIAL ADVISORS: The City of Hinckley Council hereby retains Northland
Securities, of Minneapolis, Minnesota, as the financial advisors for the City of Hinckley.
ENGINEERING SERVICES: The City of Hinckley Council hereby retains Bonestroo
Engineering Services, of St. Paul, Minnesota, as the firm the City of Hinckley will utilize for consulting civil engineering services with RFP’s to be done for new projects.
CIVIL DEFENSE DIRECTOR: The City of Hinckley Council hereby appoints Clerk-Administrator Jim Ausmus and Mayor Don Zeman as the Co-City Civil Defense
WEED INSPECTOR: The City of Hinckley Council hereby appoints Clerk-Administrator Jim Ausmus the Deputy Weed Inspector to the Mayor for the City of Hinckley.
On motion by Dave Hopkins, second by Brian Klar the above resolution is approved. Carried.
City staff will place notices and ads for vacant seats on the Planning Commission, Park
Board and Liquor Commission.
FIRE DEPARTMENT OFFICERS: The City of Hinckley Council hereby appoints the following officers for the Hinckley Fire Department:
Chief Kelly O’Donovan
Assistant Chief Steve Grinsteinner
Captain Dutch Schroeder
Lieutenants Tim Slater
Secretary Lance Hagman
Training Officer Elliot Golly
On motion by Tim Burkhardt, second by Tim Davis the above officers for the Fire Department are approved. Carried. Dave Hopkins abstained.
APPROVED THIS 6th DAY OF JANUARY, 2009
Don Zeman, Mayor
__________________________________________ Jim Ausmus, Clerk-Administrator
The Clerk/Administer requested the following be included in the minutes:
Annual Disclosure of Interest
For year 2009
Pursuant to Minnesota Statute 471.88 Subd 2. Jim Ausmus, Hinckley City Administrator, is hereby disclosing interest as a director of Woodlands National Bank and request that this disclosure be entered in the minutes of the City of Hinckley.
Minnesota Statute Chapter 471
Subd. 2. Bank or savings association. In the
designation of a bank or savings association in which the
officer is interested as an authorized depository for public
funds and as a source of borrowing, no restriction shall apply
to the deposit or borrowing of any funds or the designation of a
depository by such authority or governmental unit in any bank or
savings association in which a member of an authority or officer
of a governmental unit shall have an interest if such deposited
funds are protected in accordance with chapter 118A; provided,
however, that any member or officer having such an interest
shall disclose that the member is a director or employee of the
bank or savings association, which disclosure shall be entered
upon the minutes of the authority or governmental unit, such
disclosure shall be made when such bank or savings association
is first designated as a depository or as a source of borrowing,
or when such member or officer is elected whichever is later,
and such disclosure shall serve as notice of such interest and
need not be made with each successive transaction;
The reserve fund balance designation was approved by reference on motion by Dave Hopkins, second by Tim Davis. Carried.
Budget amendments for 2008 were approved by reference on motion by Tim Davis, second by Dave Hopkins. Carried.
The Council discussed State Aid cuts and the need to trim any possible expenses and defer capital outlays until the Legislature has determined future cuts. The Administrator reported that Hinckley cuts will have less impact since it does not receive as much state aid as other cities. Reserve funds are also available that can help reduce the impact.
The LMCIT insurance dividend of $3,137 was discussed.
A proposed letter to a local business that has been found to be tampering with its water meter was discussed. This business had a prior violation that was settled in a court action. The proposed letter would require a $500 deposit from the business to be held for 2 years and be refunded if no additional tampering occurs. It also requires a charge of $75 for the damage done to the old meter. The letter also warned that service could be terminated for tampering
under City ordinance. The business was invited to attend the February Council meeting if they
did not agree with the conditions and the tampering allegations. On motion by Klar, second by
Davis the letter is approved with attorney charges added and a charge for a 28,000 gallon
discrepancy in the inside and outside meter reads. Carried unanimously.
stThe Administrator advised the council that 1 Street Plans and Specs remained on hold waiting for BNSF review of the railroad crossing requirements.
On motion by Brian Klar, second by Tim Davis the following bills are approved for payment.
General: $208,763.42 General Payroll: $16,179.80
Dispensary: $161,835.26 Dispensary Payroll: $13,359.60
On motion by Tim Burkhardt, second by Tim Davis the following 2009 fee schedule is approved.
ORDINANCE ADOPTING 2009 FEE SCHEDULE
2009 FEE SCHEDULE
CHARGES FOR SERVICES FEE
Assessment Searches $30.00
Copy of City Ordinance / Zoning $.25 per page
Photo Copies $.25 per page
Fax / Sending or Receiving $1.00 st Sending Long Distance $2.00 1 page $1.00 additional
NFS Checks $30.00
Private Sewer Inspection $150.00
Point of sale inspection $100.00
Emergency Response by Fire Department $500 plus $250/hr after 2
Respond only no action taken $400.00
Ambulance Assist N/C
Animal License FEE
Dog - / spayed or neutered $7.50 / $5.00
Duplicate tag $2.00
Impound Fee $20.00
Kennel charge per day $ 6.00 stDog release fee 1 Time (90.01) $25.00 nd 2 time $50.00 rd 3 + time $75.00 st 1 time licensed N/C
Kennel Permit Not Permitted by Ordinance (90.28)
COMMUNITY CENTER RENTAL RENT SALES TAX DEPOSIT
1. Regular Sundays through Fridays $250.00 $16.25 $150.00
2. Saturdays and holidays $375.00 $24.38 $185.00
Social Event Rates
1. Mondays through Thursday $62.50 $ 4.06 $ 75.00
2. Sundays $187.50 $12.19 $125.00 th 3. Saturdays, July 4, Mem. & Labor Day $375.00 $24.38 $185.00
4. Fridays $125.00 $ 8.13 $100.00
Prime time rental fee surcharge (Saturday
Rentals between April 1 & September 30) $406.25 $26.41 $185.00
COMMUNITY ROOM RENTAL $ 35.00 $2.28 $37.28
LIQUOR LICENSE FEE
On Sale $2,800.00
Temporary On Sale (beer) $10.00 / day
Temporary On Sale (liquor) $50.00 / day On-Sale Wine / Beer $100.00
Sunday On-Sale $200.00
Beer Off-Sale $50.00
WATER CONNECTION FEE
New per EDU $515.00
Hookup fee $450.00
Acre Charge $1300.00
Reconnect (turn on or off before 4 p.m.) $20.00 Reconnect (turn on or off after 4 p.m.) $50.00 Meter Actual Cost if commercial (1” or larger)
Monthly Meter Charge $3.37 \
Water Rate $3.88 per thousand
Water Haulers Water Rate $25.00 for up to 2500 gallons
$35.00 for over 2500 gallons
Late Payment Fee 18% of delinquent balance (compounded annually)
Sewer Connection FEE
New per EDU $1,440.00
Hookup fee/inspection (includes saddle) $50.00 Sewer Base Charge $5.25 per month
Sewer Rate $4.30 per thousand gallons of water used Late Payment Fee 18% of delinquent balance (1.5%/Month)
Street Excavation/opening Permit $450.00
Installers license water/sewer $50.00 annual Acre Charge $1500.00
Consultant Fees FEE
City Attorney Hourly Fee Actual Cost
Clerk/Zoning Administrator’s Hourly Fee $50.00
Engineer Hourly Fee Actual Cost
ZONING & SUBDIVISION RELATED FEES (BY ORD) FEE
Appeal, Amendment or Variance $225.00
Conditional Use $225.00
Interim Use Permit $225.00
Planned Unit Development $500.00
General Concept plan +Pay all eng. & City Attorney fees
Development Stage plan
Preliminary Plat Application $450.00
+ Pay all eng. & City Attorney fees
Final Plat Application $Admin. Staff time (hourly rate)
+ Pay all eng. & City Attorney fees
Minor Subdivision $100.00 – plus hourly staff time after 2 hours
Recording Fees Recorder Fee + staff time
Sign Permit $50.00
Street or Alley Vacation $ All administrative costs
Zoning Map $2.00
Zoning Letter $20.00
PUBLIC WORKS EQUIPMENT FEE (Includes cost of operator) Sweeper $75.00 / hour
Skidster w/bucket $50.00 / hour
Skidster w/ sweeper $75.00 / hour
Ransoms Tractor Mower $40.00 / hour
Single Axle Dump Truck $60.00 / hour
Sewer Vac Machine $60.00/ hour
APPROVED JANUARY 6, 2009
The Mayor reported that the new personnel committee will meet individually with non – union
personnel in the near future to discuss salaries.
On motion by Dave Hopkins, second by Brian Klar, the LMC sponsored accident coverage for
City Councils is approved for renewal for 5 members and a quote for additional boards will be
obtained and a draft resolution prepared. Carried.
On motion by Tim Davis, second by Tim Burkhardt an extension to the filing period for the final
plat of the Zhingwaak Oodena subdivision is approved. Carried. Brian Klar opposed.
A Pull-Tab premise permit is approved for the Flames Snowmobile Club at the Final Score.
Klar- Davis. Carried. Dave Hopkins abstained.
The regular meeting was adjourned at 9:04 p.m.by the chair.
Mayor Don Zeman
Jim Ausmus, Clerk Admin
Hinckley Economic Development Authority
January 6, 2009
The EDA Business meeting was called to order by Vice President Klar at 9:05 p.m.
On motion by Don Zeman, second by Dave Hopkins the following officers are elected for 2009. Carried.
President Tim Davis
Vice President Brian Klar
Treasurer Tim Burkhardt
Asst. Treasurer Tammy Pfaff
Secretary Jim Ausmus
President Tim Davis assumed the chair of the meeting.
On motion by Brian Klar, second by Don Zeman, Lake State Federal Credit Union is designated as the official depository of EDA funds for 2009. Carried
On motion by Don Zeman, second by Dave Hopkins the 2009 EDA Budget is adopted by reference. Carried.
On motion by Dave Hopkins, second by Tim Burkhardt the claims for the month totaling $26,528.83 is approved. Carried.
The EDA business meeting was adjourned at 9:15 p.m. by the chair.
President Tim Davis
Secretary Jim Ausmus