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Department of Technical and Adult Education

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Department of Technical and Adult Education

Dean Alford, Chair

    Paul Holmes, Vice Chair MINUTES Shaw Blackmon McGrath Keen

     Pepper Bullock Chunk Newman

    Don Chapman Otis Raybon 1800 Century Place, Suite 400 Ben Copeland Sandra Reed Atlanta, GA ?? April 1, 2010 Lynn Cornett Sylvia Russell 1:00 PM Tommy David Earl Smith Michael Daniel Michael Sullivan Mary Flanders Carl Swearingen Cedric Johnson Ben Tarbutton

    Absent: Michael Daniel, Paul Holmes, Sylvia Russell and Ben Tarbutton

I. WELCOME AND CALL TO ORDER Dean Alford, Chair

    ; Pursuant to the date, time and place stated above, Chairman Dean Alford called the

    State Board meeting of the Department of Technical and Adult Education, the Technical

    College System of Georgia, to order. The first order of business was to approve the minutes

    for the March 4, 2010 meeting.

II. CHAIRMAN'S COMMENTS Dean Alford, Chair

    ; Chairman Alford began his comments by drawing attention to a thank you letter the Board

    received from Mrs. Wanda Barrs, Chair, State Board of Education. She thanked the Boards

    of the Technical College System of Georgia and the University System of Georgia for agreeing

    to utilize student scores from the English Language Arts Georgia High School Graduation Test

    as an indicator of college-readiness, and specifically, the TCSG Board for agreeing to accept the

    Advanced Proficiency performance level on the English Language Arts Georgia High School

    Graduation Test as an indication that a student is prepared for postsecondary coursework.

    ; Chairman Alford presented a 20-year Faithful Service Award to Commissioner Jackson. He

    thanked the Commissioner for his 20 years of service with the state and for his recent years of

    service with the system.

    ; Chairman Alford continued his remarks by thanking Dr. Sanford Chandler and Dr. Skip Sullivan

    for their presentation during the Committee of the Whole on a collaborative effort with the

    Department of Labor to strengthen the workforce and economic development community. He

    expressed his gratitude for their initiative that came from the college level. Chairman Alford

    indicated that the Board would much rather their role to be helping the presidents find the

    resources and the help necessary to be successful with initiatives such as the one presented

    today.

    ; He reminded the Members that Personal Financial Disclosures Statements must be filed online

    with the Georgia State Ethics Commission by July 1.

    ; Letters of appreciation were sent to Dr. Kathy Love for her tremendous efforts during President

    Obama's visit to Savannah Technical College and to the Southern Regional Education Board for the

    Dr. Joan Lord's research on articulation and transfer of credits.

III. COMMISSIONER'S COMMENTS Ronald W. Jackson

    ; Commissioner Jackson opened his comments by congratulating Dr. Alvetta Thomas, President,

    Atlanta Technical College, for her recognition by the Atlanta Business League as one of

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Atlanta's Top 100 Women of Influence.

    ; The Winter Quarter headcount enrollment figure is up 22.8 percent over the previous year. The FTE count is up 27.3 percent over last year, which is a huge increase. If the Spring Quarter counts continue to rise as expected, the TCSG will serve somewhere between 187,000 to 190,000 technical education students compared to 156,000 served last year. Given the budget cuts the system has had, the college presidents, faculty and staff were commended for managing this huge enrollment growth. Commissioner Jackson contributed this unprecedented enrollment growth to the economic decline, but also indicated that a significant number of students are coming into the system as a college of first choice.

    ; The Commissioner asked for the Board's support for the request to be considered later in the meeting for a $5 per credit hour tuition increase. The request for the increase will help build reserve funds for the quarter to semester conversion. If approved, the tuition rate will increase from $40 per credit hour to $45 per credit hour.

    ; Negotiations are underway with the Georgia Department of Labor to continue the Fatherhood Program, a program that was formerly a collaborative effort with the Department of Human Services (DHS). DHS now operates its own program. The program is essentially a child support recovery program that was intended to get fathers or primary parents who have child support responsibilities trained and back into the workforce. Due to the fact that there are now two concurrent programs, we may consider changing the name of our program to eliminate confusion between the two programs. DHS' program has basically turned into an enforcement program.

    ; Commissioner Jackson continued his comments with a brief legislative update and discussed several bills that could have a major impact on the system. The carry-forward bill has passed the House with the tuition cap at 15 percent. The Senate has amended the cap at 10 percent. We hope the bill passes with a 15 percent cap, but we will be pleased with either a 10 or 15 percent cap. Passage of SB 308 would allow individuals (who are licensed) to carry a gun on a college campus. The bill was amended in Senate to exclude TCSG college campuses and those of the university system colleges. As amended, the State Boards of the two systems will be allowed to establish its own policies prohibiting carrying guns on college campuses. Commissioner Jackson commended Senator Mitch Seabaugh for recognizing the importance of exempting the systems from the legislation. Commissioner Jackson also discussed SB521, which amends the Quality Basic Education Act regarding the funding for dual enrollment. The bill restores FTE funding for dual enrolled students, if the students are receiving instruction at the high schools. Essentially, both the system and the high school would receive FTE funding. The bill seems to have the support in the House and the Senate, but the Governor's position on the bill is unknown.

    ; The state came in third for the Race to the Top Grant during the first round of consideration. This was a major focus for the Alliance of Education Agency Heads. There is a second round of awards in June. The state will submit an application and hope for an award.

    IV. COMMITTEE REPORTS Committee Chairs

    A. ACADEMIC AFFAIRS Cedric Johnson

    Mr. Cedric Johnson gave the Committee report. He gave a brief update on the quarter to semester conversion. The vice presidents' peer groups and presidents' steering committee have held several meetings. A calendar has been shared with the groups. More information will be shared at the leadership conference in May. The most important concern is that every student is aware of his/her circumstance as we go through this process. TCSG staff is doing a good job with this effort. Mr. Johnson then presented the following motions for the Board's consideration:

; Academic Standards and Programs

o Approval of Diplomas and AAS Degrees

    Upon recommendation by the committee, the Board approved the college requests listed below to offer diploma and degree programs effective the quarter specified for each request. Any fiscal requirements to begin these programs must be approved through the standard budget approval process.

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Central Georgia Technical College

    (Macon Campus)

    Degree program in Instrumentation and Controls Technician Degree effective Summer 2010.

Georgia Northwestern Tech College

    (Floyd County Campus)

    Degree program in Instrumentation and Controls Technician Degree effective Summer 2010.

(Polk County Campus)

    Degree program in Instrumentation and Controls Technician Degree effective Summer 2010. (Walker County Campus)

    Degree program in Instrumentation and Controls Technician Degree effective Summer 2010.

Southwest Georgia Technical College

    (Main Campus)

    Degree program in Health Information Technology, AAS effective Fall 2010. Diploma program in Health Information Technology, Diploma effective Fall 2010.

o Approval of Technical Certificates of Credit

    Upon recommendation by the committee, the State Board approved the college requests listed below to offer Technical Certificates of Credit programs effective the quarter specified for each request.

Central Georgia Technical College

    (Macon Campus)

    TCC program in Instrumentation and Controls Technician I effective Summer 2010. TCC program in Instrumentation and Controls Technician II effective Summer 2010. Georgia Northwestern Tech College

    (Floyd County Campus)

    TCC program in Instrumentation and Controls Technician I effective Summer 2010. TCC program in Instrumentation and Controls Technician II effective Summer 2010. (Polk County Campus)

    TCC program in Instrumentation and Controls Technician I effective Summer 2010. TCC program in Instrumentation and Controls Technician II effective Summer 2010. (Walker County Campus)

    TCC program in Instrumentation and Controls Technician I effective Summer 2010. TCC program in Instrumentation and Controls Technician II effective Summer 2010.

Okefenokee Technical College

    (Alma Ed Center)

    TCC program in CISCO Network Specialist effective Summer 2010.

    TCC program in Salon Receptionist effective Summer 2010.

Southwest Georgia Technical College

    (Main Campus)

    TCC program in Health Information Coding Associate effective Fall 2010.

    ; Program Terminations

o Termination of Diplomas and AAS Degrees

    Upon recommendation by the committee, the Board approved the college requests listed below to terminate diploma, degree and technical certificate of credit programs effective as stated for each program. The documents for program terminations have been shared with the Facilities Management Office of the Technical College System of Georgia.

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Altamaha Technical College

    (Golden Isles Campus)

    Diploma program in Dental Assisting, effective 201004. DeKalb Technical College

    (Clarkston Campus)

    Diploma program in Information Security Specialist, effective 201004.

Georgia Northwestern Tech College

    (Gordon County Campus)

    Degree program in Public Works Civil Technology, effective 201104. Diploma program in Public Works Civil Technology, effective 201104. (Walker County Campus)

    Degree program in Drafting, effective 201004.

o Termination of Technical Certificates of Credit

Altamaha Technical College

    (Golden Isles Campus)

    TCC program in Advanced Dental Assisting, effective 201004. TCC program in Basic Dental Assisting, effective 201004.

Chattahoochee Technical College

    (Appalachian Campus)

    TCC program in AutoCAD Specialist, effective 201101.

    TCC program in Interior Design Specialist, effective 201104.

(Marietta Campus)

    TCC program in Small Business Marketing Specialist, effective 201104. (North Metro Campus)

    TCC program in Printing Graphics Technician, effective 201104. TCC program in Visual Marketing Technician, effective 201104.

DeKalb Technical College

    (Clarkston Campus)

    TCC program in Banking and Finance Fundamentals, effective 201004. TCC program in Information Security Specialist, effective 201004. (Covington-Newton Campus)

    TCC program in Banking and Finance Fundamentals, effective 201004.

Lanier Technical College

    (Forsyth Campus)

    TCC program in Small Business Management Associate, effective 201102. (Main Campus)

    TCC program in Small Business Management Associate, effective 201102.

Southeastern Technical College

    (Glennville Campus)

    TCC program in Wildlife Law Enforcement, effective 201101. (Southeastern Campus)

    TCC program in Air Conditioning Repair Specialist, effective 201101. TCC program in Basic Electronics, effective 201101.

    TCC program in Computer Repair Technician, effective 201101. TCC program in Fiber Optics Copper Cabling Technician, effective 201101. TCC program in Wildlife Law Enforcement, effective 201101.

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    (Swainsboro Campus)

    TCC program in 3D Animation and Web Design, effective 201101.

; Approval of Program Standards and Revisions

    Upon recommendation by the committee, the State Board approved the proposed revisions to

    the program courses at the diploma and degree levels listed below as recommended by the

    colleges and Technical College System of Georgia System Office Staff. Institutions must

    implement the revisions by Fall Semester 2011.

    CSQ1 Commercial Straight Truck and Passenger Driving 201003 Standard TCC

    CT61 Commercial Truck Driving 201003 Standard TCC

     CA12 Dental Assisting 201003 Standard Diploma

    ET81 Electrocardiography Technology 201003 Standard TCC

    LEE1 Lawn Equipment/Small Engine Repair 201003 Standard TCC

    NT13 Neuromuscular Therapist 201003 Standard Degree

    NT12 Neuromuscular Therapist 201003 Standard Diploma

     PR71 Pharmacy Assistant 201003 Standard TCC

     PT22 Pharmacy Technology 201003 Standard Diploma

     PT21 Phlebotomy Technician 201003 Standard TCC

; Rescind Program Termination

    Moultrie Technical College

    (Main and Tifton Campuses)

    Technical Certificate of Credit for Office Accounting Specialist (5AY1), effective immediately.

    ; ADULT EDUCATION Mary Flanders

    Mrs. Mary Flanders gave the committee report. She reported that the Adult Education Retreat in Augusta was a great success. Mrs. Flanders and Mr. Cedric Johnson were able to participate in the retreat. This year the CLCP retreat was combined with the Adult Education executive directors meeting and the GED program.

    Mrs. Flanders reported on the progress of the FY2011 Adult Education budget. Federal budget of approximately $20.5 million is expected, but we are currently waiting on the passage of the state budget. We are hoping for $13 million from the state. Anything less than that may impact the amount of federal funding that is received.

    Mrs. Flanders reminded everyone of the Community Outreach Symposium at Savannah Technical College on Tuesday, April 27, 2010. The program starts at 8:30 a.m. and ends at 2:30 p.m. Commissioner Michael Thurmond, Georgia Department of Labor, will serve as the keynote speaker. The afternoon session is designed to maintain the attention of all attendees as the focus will be on how faith-based and community- based organizations can secure funding from foundations for adult literacy programs. Invitations have been mailed. The full agenda will be shared with the board as soon as possible. Mrs. Flanders encouraged everyone to try to attend the meeting. She also thanked Kim Lee for her work on the program.

    The GED data for 2010 through March is nearly 600 less than last year this time. We do have individuals returning to retake the writing skills test and the essays to be scored have increased. We feel confident that we will realize more graduates in the coming months.

; Certified Literate Community Program Motions

    Upon recommendation by the committee, the State Board approved the following two motions:

    o A motion to approve the Tift County CLCP as a Certified Literate Community.

    o A motion to adopt and present a resolution recognizing the Monroe County CLCP as

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     a Certified Literate Community.

    ; EXTERNAL AFFAIRS AND ECONOMIC DEVELOPMENT Ben Copeland

    Mr. Ben Copeland gave the committee report. There were no motions brought forth for consideration, but did provide the following information:

Communications:

    o The internal website for the quarter to semester conversion (Q2S) is underway, and was

    previewed during the Committee of the Whole. Anyone visiting the website will have an

    opportunity to submit questions on the quarter to semester conversion. The questions will

    be used in a FAQ part of the new Q2S website. This is a concerted effort to keep everyone

    within the system, as well as students, informed on the progress of the conversion. The

    full site will be live online on April 15. The comments, suggestions and best practices

    are available for viewing by logging on to the site at www.tcsgsemester411.com . This is

    an internal site for TCSG employees and is password protected. An external site for

    students, businesses, counselors and others will be available later in May. Board members

    can access the site by using boardmembers@tcsg.net.

    o Commissioner Jackson was interviewed about the TCSG by John Clark of Georgia Network

     News for GNN’s syndicated talk program called “Georgia Focus.” The 30-minute program

     will be airing April 10 and 11, on 95 Georgia radio stations. Atlanta's WGST-AM will

     streamline the interview Sunday, April 11 at 7:00 a.m. on their website at

     www.640wgst.com.

    o The Red Carpet Tour, sponsored by the Georgia Chamber of Commerce, is next week.

    The Commissioner and Jackie Rohosky are scheduled to participate in the event.

    o The 2010 Georgia Manufacturing Appreciation Week-the Manufacturers of the Year-

    Governor's Awards Luncheon is April 15 at the Georgia International Convention Center

    in Atlanta. The Members were encouraged to attend.

     Economic Development/Quick Start

    o There were 15 prospects for 2,922 potential new jobs.

    o There were three announcements for 397 new jobs.

    ; FACILITIES AND REAL ESTATE Michael Sullivan

    Mr. Michael Sullivan gave the committee report. He presented the following motions for Board approval:

; Approval of Bond Sale Resolution

    Upon recommendation by the committee, the State Board approved the Georgia State Financing and Investment Commission requests for a revised Resolution for the issuance of additional State of Georgia General Obligation Bonds 2009F&G.

; Approval of Contracts

    A. Augusta Technical College Upon recommendation by the committee, the State Board authorized

    the Commissioner to enter into a construction contract with Johnson Controls, Augusta, Georgia, for

    Project “Renovation of Building Management Systems,” for the Augusta Technical College Main,

    Thomson/McDuffie, Grovetown/Columbia, Waynesboro/Burke Campuses, in the amount of

    $244,988.00. Fund Source: Tuition/Fees.

B. Chattahoochee Technical College Upon recommendation by the committee, the State Board

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    authorized the Commissioner to enter into a construction contract with Silver Pine Paving and

    Construction Inc., Cumming, Georgia for Project “Modular Building Site Work,” to prepare an

    area of the North Metro Campus for a modular building to serve Adult Literacy students,

    Chattahoochee Technical College,” in the amount of $101,813.00. Fund Source: Tuition/Fees.

C. Chattahoochee Technical College Upon recommendation by the committee, the State Board

    authorized the Commissioner to enter into a construction contract with Weatherproofing

    Technologies, Inc., Duluth, Georgia, Statewide Contract 90818, for Project “Renovate Student

    Affairs Area of North Metro Campus-Additional Scope,” in the amount of $143,541.00.

    Fund Source: Tuition/Fees

D. Sandersville Technical College Upon recommendation by the committee, the State Board

    authorized the Commissioner to enter into a construction contract with Garrison Construction

    Company, Inc. , Macon, Georgia, for Project “Expansion Shop Industrial Wing, Main Campus,”

    Sandersville Technical College in the amount of $207,861.00. Fund Source: MRR-Bond.

; Rescission and Approval of Construction Contract

A. Ogeechee Technical College Upon recommendation by the committee the State Board

    rescinded the action of the Board at the March 4, 2010 meeting to authorize the Commissioner

    to execute a construction contract with CT Bone, Inc., Warner Robbins, Georgia for

    construction project, "Bookstore Renovation," Ogeechee Technical College in the amount of

    $136,200.00; and approved a motion to authorize the Commissioner to execute a construction

    contract with Advance Systems, Inc., Woodstock, Georgia for construction project, "Bookstore

    Renovation," Ogeechee Technical College in the amount of $129,433.00.

    ; GOVERNANCE, COMPLIANCE AND AUDIT Sandra Reed

    Dr. Sandra Reed gave the committee report. Dr. Reed reported that one item discussed during the Committee meeting was a request from a college to honor a local board member by bestowing the title of Board Member Emeritus posthumously. The committee decided that the issue needs to be discussed further at the Presidents' Council. Dr. Reed then presented the following motions for approval.

A. Motion to lay policy revisions on the table:

    Upon recommendation by the committee, the State Board approved that the proposed revisions

    to policy IV. J. Articulation and Transfer be placed on the Board table for consideration for

    approval at the next regularly scheduled meeting of the Board.

    IV. J. Articulation and Transfer

    In order to ensure that students are served in accordance with the philosophy and mission of

    the State Board, each individual Technical College shall develop a comprehensive policy that

    outlines Advanced Placement for that institution. Advanced placement allows a student to

    receive course credit based on previous experience, formal or informal, and results in

    advanced standing within a diploma/degree program. Advanced Placement includes the following:

    Transfer Credit

    Traditional - Course credit may be awarded for courses completed with a "C" or better from a

    college, university, or other postsecondary institution accredited by a regional or national

    accrediting agency recognized by the U.S. Department of Education. Full credit will be awarded

    for courses taken under approved standards within the system, subject to the receiving institution

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assuring that accreditation requirements are met.

    Non-Traditional - Course credit may be awarded for military training or corporate courses where appropriate. Residence Requirements for Degree/Diploma

    Each Technical College shall require that a minimum of twenty-five percent (25%) of the course work of a particular program of study be completed at the Technical College granting the award. Secondary School Articulation

    Technical Colleges are required to establish articulation agreements with interested area high schools to ensure that students receive course credit when established competencies have been achieved.

    Formal Articulation Agreement - Technical Colleges are required to develop formal written agreements with interested area high schools that give credit based on competencies achieved in selected courses.

    Technical Colleges should participate in articulation advisory committees with members from both secondary programs and Technical College programs to develop articulation agreements.

    Validation of Credit - Technical Colleges must validate student competencies before awarding articulated credit for competencies learned in high school by administering the final examination/exemption examination for the course to be articulated.

    Transferability of Credit - Technical Colleges must honor local articulation agreements statewide when students move from one area of the state to another. Each Technical College can determine its preferred method of competency validation.

    Local articulation agreements between Technical Colleges and secondary schools shall determine the length of time students have to use articulated credit processes. Designation of Credit

    Technical Colleges within the system should indicate exemption credit awarded by use of the letters "EX" on transcript/permanent records.

    Transfer credit awarded should be indicated on transcript/ permanent records by the use of the letters "TR."

    Articulated credit awarded should be indicated on transcript/permanent records by use of the letters "AC."

    Standardized Exam Credit

    Technical Colleges will award credit based on nationally normed exams including, but not limited to, the following:

    CLEP - Credit will be awarded for successful completion of any appropriate CLEP (College Level Examination Program) subject area examinations. Credit should be awarded based on score recommendations of the Council on College Level Services.

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    Advanced Placement Examinations - Credit will be awarded to students who have taken

    appropriate courses (determined equivalent to courses offered at a Technical College) in high

    school and achieve a score of 3 or more on the Advanced Placement Examination. The

    Advanced Placement Examinations are offered by the College Entrance Examination Board.

    International Baccalaureate Credit- Credit will be awarded to students who have taken

    appropriate courses (determined equivalent to courses offered at a Technical College) in

    high school and achieve a score of 3 or more on the International Baccalaureate

    Examination. The IB Examinations are offered by the International Baccalaureate

    Examination Board.

    Military Training Credit

    Technical Colleges may award credit for training received in the Armed Forces. The training

    should be certified by the Guide to the Evaluation of Education Experiences in the Armed

    Services, published by the American Council on Education or by the official catalog of the

    Community College of the Air Force or some similar document. Credit should be given when

    training experience meets required competencies of courses offered at the institution.

    Institutional Exemption Exam

    Technical Colleges may allow students to exempt courses by demonstrating thorough

    mastery of written and/or performance tests that have been developed locally and adequately

    demonstrate achievement of the necessary competency level. Each Technical College

    should publish information as to which courses have exemption tests and how to apply for them.

    Each Technical College may charge a per credit hour fee, not to exceed 25 per cent of tuition

    for the course, to administer an exemption exam. No fee shall be charged to students taking an

    exam to validate articulated credit from high school.

     Adopted: November 2, 1989

    Revised: March 4, 1999; April 23, 2001, October 14, 2004, May 4, 2006, September 7, 2006,

    October 31, 2007, August 6, 2009, March 10, 2010

    Code: 04-03-03

B. Motion to review and approve By-laws for the following colleges:

    Upon recommendation by the committee, the State Board approved the By-laws for Middle Georgia

    Technical College, Lanier Technical College and Okefenokee Technical College as follows:

    listed below to approve

    o Middle Georgia Technical College

    BY-LAWS

    OF THE

    MIDDLE GEORGIA TECHNICAL COLLEGE

    LOCAL BOARD OF DIRECTORS

    ARTICLE I. NAME

    The name of this organization shall be the Middle Georgia Technical College Local Board of Directors

    ARTICLE II. PURPOSE

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    Local boards were created by Georgia State Statute (O.C.G.A. 20-4-11) to support the TCSG State Board in carrying out its mission. The primary purpose of the boards and its members is to:

    (1) Advise on program direction via their personal subject matter expertise and

    awareness of area business needs for program decisions and priorities;

     (2) Serve as a check and balance for the development and implementation of

    college goals and objectives as well as operations policies and procedures; and

    (3) Advocate within the community and in the state legislature on issues of

    importance in support of the technical college system and Georgia’s

    workforce development efforts.

ARTICLE III. MEMBERS AND MEMBERSHIP

Section 1. Membership.

    The members of the Middle Georgia Technical College Local Board of Directors shall be appointed by the State Board of the Technical College System of Georgia. The board shall have at least seven and not more than fifteen members.

    Members shall reside or be employed within the Middle Georgia Technical College's designated service area and within one of the counties they represent. One member may represent up to two contiguous counties. Overall county representation shall generally reflect the relative populations of the counties in the service area.

    Members shall reflect the diversity of business, industry and economic development interests in the service area and no more than one member shall concurrently serve on any other local board of education. The board shall include men and women and shall also reflect the racial, ethnic, cultural diversity of the State of Georgia and the Middle Georgia Technical College's service area.

    Existing staff and faculty of Middle Georgia Technical College shall not serve as members of the board of directors.

Section 2. Terms.

At designated meetings by June of each year, the State Board shall appoint or reappoint board members to stfill expiring terms and to serve three-year terms beginning July 1.

    No member may serve more than three consecutive three-year terms but a former member may be reappointed for a term to begin following a one-year break in service. A member whose term is scheduled to expire may continue to occupy his or her seat on the board until their replacement is appointed for a maximum of three meetings into the new fiscal year.

Section 3. Vacancies.

    The board shall notify the State Board immediately of any vacancies that occur in unexpired terms and, based on the recommendation of the college president, the State Board shall appoint a new member to serve the remainder of the term as soon as practicable. A new member who fills an unexpired term is eligible to serve three consecutive three-year terms on his/her own.

Section 4. Resignations and Removal

    (1) Any board member may resign at any time by notifying the college president who serves as the executive secretary of the board. The president shall inform the TCSG System Office (via TCDA) of the resignation. Using the local board appointment process, the college president may recommend a replacement to complete

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