DOC

EVALUATION GUIDELINES FOR PRE-AWARD BIDDER QUALIFICATIONS

By Audrey Rogers,2014-06-27 10:14
9 views 0
EVALUATION GUIDELINES FOR PRE-AWARD BIDDER QUALIFICATIONS ...

    EVALUATION GUIDELINE TO DETERMINE PERFORMANCE

    CAPABILITIES OF BIDDERS IN INTERNATIONAL TENDERS

Article 1 Purpose

The purpose of this Evaluation Guideline (hereinafter Guideline) is to establish

    guidelines for determining the performance capabilities of the bidders in the

    international bid held by the Ministry of National Defense (hereinafter MND) for

    procurement of commodities from foreign vendors pursuant to Article 42 of the

    Enforcement Decree (hereinafter Decree) of the Act on Contracts to Which the State is a Party.

Article 2 Applicability

The Guideline shall apply to any bid in which the estimated price of any particular

    commodity and/or service, procured from foreign vendors through international bid, is

    higher than the published fixed price.

Article 3 Evaluation Standards

(1) The evaluation elements and scores under the Guideline shall be determined in

    accordance with the Annex #1 Evaluation Standards and Procedures to Determine

    Performance Capabilities of Bidders in International Tenders.

(2) Unless otherwise expressly stipulated, any period under the Guideline shall be

    reckoned up to one day before the bidding date. However, the qualification

    criteria for contract performance capability shall include the date when the award of

    the bid was notified to the qualified contractor.

(3) Evaluation scores of the respective elements will be rounded off to the fourth

    decimal place.

     1

Article 4 Evaluation of Disqualification Factors

(1) The Performance Capability Evaluation Committee (hereinafter the Evaluation

    Committee) shall evaluate and enter a judgment on the qualification of the bidder.

(2) The Evaluation Committee shall take into consideration the data and information on

    the bidder designated for Performance Capability Evaluation. If the Evaluation

    Committee deems necessary, it may request the bidder to submit additional

    data/information or to be present at the meeting for clarification.

(3) Any judgment rendered by the Evaluation Committee on the bidders contract

    performance capability shall not be subject to reconsideration.

Article 5 Required Documents from the Bidder

(1) Upon completion of the bid, if a bidders price is lower than the pre-established

    price or the target price and if the bidder is selected for the Performance Capability

    Evaluation, the bidder shall submit all documentation necessary for the evaluation,

    including the performance certificate. The amount of time provided to the bidder

    must be clearly stated and definitive, yet adequate for the bidder to prepare the

    required documentation.

(2) The certificate of performance made with DPA is unnecessary if the bidder submits

    the Application for Bid with the relevant contract number and date on which the

    contract was signed.

(3) The performance certificate issued prior to the date of bid announcement shall not be

    accepted.

Article 6 Award of the Bid

(1) The bid shall be awarded to a bidder who obtains an evaluation score of 85 or higher.

    The evaluation priority shall be given to a bidder with the lowest bidding price and

    which is also lower than the pre-established price (or target price if pre-established

     2

    price is unavailable). In case the pre-established price is unavailable, the bid shall be awarded to the bidder who obtains a score of 59.5 which is equivalent to 85% of the evaluation elements excluding the bid price from the evaluation criteria.

    (2) In case two or more bidders submit the lowest price, the bid shall be awarded to the bidder who obtains the highest evaluation score of 85 or higher (59.5 or more if the pre-established price is unavailable) in accordance with the evaluation procedure described in paragraph (1) hereof.

    (3) Notwithstanding the paragraphs (1) and (2) hereof, if no bidder obtains a score of 85 or higher (59.5 if the pre-established price is unavailable), the Evaluation Committee may, if it deems necessary, award the bid to the lowest bidder with a certain level of score (i.e. 80 or 57) in consideration of specific nature of the purchase or the bid process.

Article 7 Exemption of Performance Capability Evaluation

    (1) The bidder, who submitted the lowest bid price and is not disqualified as a result of evaluation made in accordance with the Article 4 hereof, may be exempted from the Performance Capability Evaluation and the bid may be awarded to that bidder if it meets one of the following requirements:

    a. Within the past one year period, the bidder has been evaluated for the

    Performance Capability Evaluation and has been awarded a bid by DPA,

    provided, however, that the performance, quality, and character of the commodity

    or service supplied under the previous contract is equivalent to or higher than

    those of the purchase being procured hereof. Furthermore, the amount

    performed under the previous contract shall be equal to or higher than the

    estimated price of the contract concerned.

    b. Within the past three-year period, the bidder has a record of supplying

    commodity or service of equal or higher quality with its magnitude equal to or

    larger than 100% of the estimated price of the contract concerned, to the

    governments and public service organizations referred to in the paragraph 2 of

    the Article 42 of the Decree.

     3

    (2) Notwithstanding the paragraph (1) hereof, awarding of the bid shall be rendered

    after Performance Capability Evaluation is completed, if a bidder fails to complete

    the cure of the defects of other contracts with DPA within 6 months of the defect,

    without plausible reasons, or if the commander of DPA or the contract administrator

    deems it necessary to do so and specifies it in the announcement of the bid.

Article 8 Treatment of the Bidder Who Presented Fraudulent Documents

    The DPAs contract administrator shall take following actions if any of the documents, submitted by the lowest bidder as required under the Article 5 hereof, is found to

    contain anything fraudulent or false:

    a. The bidder shall be excluded from further evaluation for award of the bid, and

    any notice of award, if given, shall be revoked if any fraudulence or falseness is

    discovered before the contract is signed.

    b. DPA may terminate all or any part of the contract if any fraudulence or falseness

    is discovered after the contract is signed.

Article 9 Miscellaneous

Items not stipulated in this Guideline shall follow the relevant rules of the Evaluation

    Guideline to Determine Performance Capabilities, an accounting guideline of the

    Ministry of Finance and Economy. The commander of DPA or the contract

    administrator may prescribe in the invitation to bid and enforce any other particulars to

    which the Evaluation Guideline may not be applicable in light of the nature of the

    commodities or services required under the contract.

Appendix Rule: This Evaluation Guideline shall be applied to the procurement of

    commodities and services which will be announced for bidding after 3. April, 2000.

     4

Annex #1

    EVALUATION STANDARDS AND PROCEDURES TO DETERMINE

    PERFORMANCE CAPABILITIES OF BIDDERS IN INTERNATIONAL TENDERS

1. EVALUATION ELEMENTS AND SCORES

    Classification Check-Off Areas Evaluation Elements Scores Remarks

    Total 100

     Sub-total 70 A. Contract (1) Contract Government Contracts 35 Performance History or Private Supplies

    Capability (2) Business Credit Evaluation Score 35

    Credit

    B. Bidding 30 Refer to

     Price calculation

    formula C. Reliability (1) Sincerity in a. Delayed -2

     Contract Performance

     Performance

     b. Report of Defect -3

    (2) Compliance a. Debarment or -5

    With Sanction

     Regulations

    D. (1) a. Contract -16 Disqualification Disqualification performance is

    Factor in Contract deemed impractical

    Performance due to insolvency, or

    existence of

    symptomatic

    insolvency or

    bankruptcy

    b. Has failed to

    implement arbitral

    awards or judicial

    decisions

    *Note:

    a. Evaluation scores of the respective elements will be rounded off to the fourth decimal

    place.

     5

2. Evaluation Methods of Evaluation Elements

A. Contract Performance Capability

(1) Past Performance : Maximum Score 35

    Check-Off Area Evaluation Element Max. Classes By Scores By

    Score Experience Class Contract Contract Performance 35 A. 100 or more 35 Performance Ratio B. 80% or more 33 Record within (Total amount below 100% the past 3 year performed/ Requested C. 60% or more 31 period procurement prices) x below 80%

    100 D. Below 60% 29 *Notes:

a. For the contract performance made with governments or any public service

    organizations, the bidder shall submit a certificate of contract performance which is

    authenticated by the respective organizations concerned.

b. For the contract performance made with foreign governments or private enterprises,

    the bidder shall submit a certificate issued by the respective organizations or firms.

    Any certificate issued by the foreign organizations must be certified by the notary

    public.

c. Regardless of the contract made with the governments or private enterprises,

    performance records for the same or similar items (goods or services) will be evaluated

    with full recognition.

d. The finance exchange (basic rate) or the basic exchange by the foreign exchange

    transaction law on the day before the closing date specified for registration of bid

    application shall apply to the Conversion rate between the different currencies.

     6

(2) Business Credit Rating : Maximum Score 35

    Check-Off Evaluation Element Max. Classes by Evaluation Scores

    Area Score Score By Class Credit The credit evaluation 35 A. 85 or more 35 Evaluation score assigned to the B. 70 or more - below 85 33 Score bidder in the business C. 60 or more - below 70 31

     information report D. 50 or more - below 60 29

    made by an E. 40 or more - below 50 27

    international credit F. below 40 or no credit 25

    rating agency information

    *Note:

a. The score for a particular bidder will be determined by DPA on the basis of credit

    evaluation score assigned to that bidder in a business information report prepared by

    Dun & Bradstreet, Inc., an international credit rating agency specialized in credit

    investigation and evaluation.

    *Please refer to the Composition of Credit Scores attached hereto

B. Bidding Price

    Check-Off Area Evaluation Element Max. Score Score Bidding Price Bid success ratio 30 Calculation formula:

    See below

? Calculation Formula on Bidding Price

     Score = 30 {(88/100 Bidding Price/Pre-established Price) x 100}

    . { } represents an absolute figure

    . The score shall be rounded off to the fourth decimal place

? The lowest score shall be 2

C. Reliability Evaluation

(1) Sincerity in Contract Performance

     7

(A) Delay in Performance

    Check-Off Evaluation Element Max. Classes Scores by

    Area Score Classes Delayed Within the past one year period, a -2 A. 3% or -2 Performance liquidated damage has been imposed more

    (Total amount of liquidated

    B. Below -1 damages/Total amount of contracts)

     3% x 100

    *Note:

a. Evaluation will be made on all cases of delayed performances that have arisen out of

     performing contracts within the past one year period.

b. If the delayed performance is more than two cases, the average of the cases shall

    be applied.

(B) Report of Defect

    Check-Evaluation Elements Max. Classes Scores By Off Area Score Class Report of ROD occurrence ratio -3 A. 10% or more with -3 Defect Cure uncompleted

    (Total amount of B. 5% or more below -2

    RODs/Total amount 10% with Cure

    of contracts) x 100 uncompleted

    and Status of Cure C. Cure completed, or -1

     Below 5% with Cure

     uncompleted *Notes:

a. Evaluation will be made on all ROD cases that have arisen out of performing

     contracts within the past one year period.

b. If the ROD is more than two, the average of the RODS shall be applied.

c. If the end-user has not been informed of completion of a cure for more than 6

     months from when the bidder was notified to cure thereof, the ROD in question

     will be treated as uncured.

     8

(2) Compliance with Regulations

    Check-Off Evaluation Max. Class Score

    Area Element Score by Class Unfair Imposition of -5 A. Debarred from bidding for a -5 contractor sanction and period of one (1) year or more

    the sanction B. Debarred from bidding for a -3

    period period of six (6) months or

    more, but less than one (1) year

    C. Debarred from bidding for a -2

    Period of less than six (6)

    months

    *Notes:

a. All sanctions imposed by the Ministry of National Defense and other

    government organizations will be reflected in evaluation.

b. The negative scoring above will be applied to bidders who are still within the post

    sanction period equivalent to the respective sanction period.

     9

ATTACHMENT TO ANNEX 1

    COMPOSITION OF CREDIT SCORES

? EVALUATION ELEMENTS AND SCORES

    1. Financial Strength………………………………………………………………20 2. Credit Appraisal………………………………………………………………..10 3. Employee………………………………………………………………………10 4. History…………………………………………………………………………10 5. Financial Condition…………………………………………………………….40 6. Profit and Loss Status…………………………………………………………. 5 7. Trend……………………………………………………………………………5

    Total………………………………………………………………………….100

     10

Report this document

For any questions or suggestions please email
cust-service@docsford.com