State of Wisconsin
Department of Public Instruction
Elizabeth Burmaster, State Superintendent
DATE: November 7, 2008
TO: School Food Authorities (SFAs) Interested in Commercial Distribution of
Commodities for School Year 2009-2010
FROM: Laura Sime and Lynne Slack
School Nutrition Team
SUBJECT: Commercial Distribution of Commodities for School Year 2009-2010
For the 2009-10 school year, SFAs will again have the option of selecting a commercial
distributor for delivery of commodities.
All SFAs will also have the option of continuing with the current state distribution method, where
commodities are delivered once per month via the state-contracted trucking company.
For SFAs not interested in commercial distribution of commodities for the 2009-10 school year,
please disregard the enclosed documents. These documents only apply to SFAs interested in commercial distribution of commodities for the 2009-10 school year.
Department of Public Instruction (DPI) will not be involved with pre-approval of commercial
distributors. Therefore, interested SFAs must follow federal, state and local procurement
regulations and contract with a commercial distributor selected by the SFA.
To assist in this process, DPI has developed a “School Food Authority Agreement Template” for
use in securing a commercial distributor for delivery of commodities for the 2009-10 school year.
An electronic copy of this template is located under the “Commercial Distribution of
Commodities” section at:
Since DPI is not pre-approving commercial distributors, all interested SFAs will also need to
sign a contract with DPI. This contract outlines the requirements of the SFA, DPI and the
commercial distributor. A copy of this contract is enclosed. An electronic copy of this contract is also located under the “Commercial Distribution of Commodities” section at: http://www.dpi.wi.gov/fns/fooddist.html
In addition, interested SFAs will need to access the DPI Commodity Internet System and
designate on the 2009-10 School Food Authority Contract Form which commercial distributor
has been selected.
Please note: for SFAs that prepare meals for another SFA [joint agreement agency(s)], the joint
agreement(s) must include a statement to indicate that the joint agreement agency(s)
understands and agrees to have their commodities delivered by a commercial distributor.
Mailing Address: P.O. Box 7841, Madison, WI 53707-7841 ? Street Address: 125 South Webster Street, Madison, WI 53703 Telephone: (608) 266-3390 ? Toll Free: (800) 441-4563 ? FAX: (608) 267-1052 ? TDD: (608) 267-2427 ? Internet Address: dpi.wi.gov
Also, if your SFA prepares meals for another SFA, DPI must also receive a signed contract from
the joint agreement agency(s) [DPI contract must be signed by the Authorized Representative of
the joint agreement agency(s) and not signed by your SFA’s Authorized Representative].
Any SFA interested in using a commercial distributor for the 2009-10 school year to deliver their
commodities MUST complete all of the following three steps by March 31, 2009:
1. Sign and submit back to DPI the contract between DPI and your SFA (DPI must receive
the copy with the original signatures; faxed or emailed copies will not be accepted).
2. Following procurement regulations, sign a contract/agreement with one commercial
distributor selected by your SFA (DPI does not need to see a copy of the contract with
your distributor; DPI only needs the DPI/SFA contract).
3. Access the DPI Commodity Internet System and designate on the School Food
Authority Contract Form for the 2009-10 school year which commercial distributor has
been selected (Please refer to the Wisconsin Commodity Internet Instructions for details
on this process at: http://www.dpi.wi.gov/fns/doc/commodityorderinst.doc).
Please note: if your SFA will also be receiving further-processed products through the direct
diversion of bulk commodities, these commodities must be received through a commercial
distributor. Therefore, these finished end products cannot come through the state-contracted
Participation with commercial distribution of commodities is a yearly commitment. Therefore,
once an SFA has completed the three steps outlined above, the delivery method (state-
contracted versus SFA-contracted commercial distributor) can not be changed for the 2009-10 school year.
The following information is enclosed:
1. Agreement for School Agencies Participating in the Food Distribution Program and
Contracting With Commercial Food Service Distributors
2. Informational Sheet Regarding the Commercial Distribution of Commodities
3. 2009-10 School Year Timeline for Schools Interested in Commercial Distribution of
The following information is located under the “Commercial Distribution of Commodities” section
of the DPI website at: http://www.dpi.wi.gov/fns/fooddist.html
1. SFA Agreement Template for Commercial Distribution of USDA Donated Foods
2. Description of Template for Commercial Distribution of USDA Donated Foods
3. Commercial Distribution of Commodities: Questions & Answers