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Copy of BOS 08-06-01doc - BOARD OF SELECTMEN

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Copy of BOS 08-06-01doc - BOARD OF SELECTMEN

    BOARD OF SELECTMEN

    MEETING MINUTES

    MONDAY, AUGUST 6, 2001

    8:30 A.M. COMMUNITY CENTER

     First Selectman Samuel Bartlett called the meeting to order at 8:30 a.m.

     Present: Board Members: Sam Bartlett, Gene Bishop and Janet Poss

     Town Officials: Town Engineer Jim Portley and Traci

     Brinkman, taking meeting minutes

     Others: Bobby Baird, Richard Greene and Larry

     Dowler

     Media: Mike Graziano taping for GCTV

1. Approve Minutes of:

    1.1 Minutes of July 16, 2001 Regular Meeting

    Mrs. Poss noted a correction to Page 1. She said that Mr. Bartlett was not

    at the June 28, 2001 forum therefore he probably did not vote on the

    minutes, which state that he voted yes.

    Mr. Bartlett said he abstained.

    Mrs. Poss noted a clarification to Page 4, she said the heading for Old

    Business should be included to show the ending of the public forum and

    beginning of the actual meeting. She also wanted to add the statement she

    made into the record concerning the tax exemption that “she trusted

    nobody would take advantage of this change in timing by waiting to make

    purchases late in the year.”

    Mrs. Poss also thought Mr. Bartlett’s comments about wanting to run the

    meeting according to the rules and that Mr. Greene came forward to speak

    later but was told he was out of order, should be added to more fully

    explain the situation.

    Mrs. Poss said that the clerk’s name Traci Brinkman should be included

    at the beginning of the minutes.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to approve the minutes of the July 16, 2001 meeting as

     amended.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstained: None

    1.2 Minutes of July 26, 2001 Regular Meeting

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to approve the minutes of the July 26, 2001 Regular

     Meeting as presented.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

2. Public Forum (limited to 2 minutes regarding agenda items)

     Bobby Baird of 1486 Boston Post Road questioned what the July 26, 2001

     Town Meeting was about.

     Mr. Bartlett explained the item concerning the transfer of $525,000 from

     Undesignated Fund Balance to the General Fund to cover costs in the

     Medical Insurance Fund.

     Mr. Baird said that everyone should go to the Town meeting to reject the money.

3. Town Engineer (Jim Portley):

    3.1 Act on recommendation of Town Engineer to enter into an agreement

    for a Dedicated Road Fund with the developers of the Harbor’s Edge

    Subdivision.

    Mr. Portley explained that the subdivision is located immediately south of

    the southerly intersection of Whitfield and Old Whitfield Streets. He

    added that in the course of review of the plans, a pedestrian crossing to

    improve the safety and hopefully reduce vehicular travel speeds on

    Whitfield was developed and discussed with the developer.

    Mr. Portley said the developer has agreed to contribute to the fund $2,900

    per lot, for a total of $8,700 for the town to construct a raised traffic island

    to provide a safer crossing for residents. He recommended that the board

    approve this.

    Mr. Bartlett questioned if this island would impact snow removal.

    Mr. Portley said he spoke with John Volpe and he said it would not create

    an impact since the south end of town normally does not get a lot of

    snowfall.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously enter into an agreement for a Dedicated Road Fund

     with developers of the Harbor’s Edge Subdivision, for $2,900 per lot.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    3.2 Act on recommendation of Town Engineer that Tupelo Lane be

    accepted as a town road and set maintenance bond.

    Mr. Portley explained that Tupelo Lane was built as part of the Tupelo

    Ridge Subdivision on the east side of State Street south of Little Meadow

    and Nut Plains. All construction including the final course of paving was

    completed in the fall of 2000. He added that the roadway has been swept,

    catch basins have been cleaned and the “As Built: drawings have been

    submitted in preparation for acceptance as a Town Road.

    Mr. Portley said a final inspection was completed and the roadway was

    found to meet the standards of the Road Ordinance. He recommended the

    board accept Tupelo Lane as a Town Road, set a maintenance bond for the

    sum of $7,500 and release the $43,000 road bond.

    Mr. Bartlett asked if there were any more site line problems with the road.

    Mr. Portley said some trees were cut back, but there is still a stonewall on

    the south side of a property line that can cause problems. He added that he

    would keep and eye on it and make sure the brush is maintained.

    Motion: Upon a motion made by Mr. Bishop, the board voted unanimously to

     accept Tupelo Lane as a Town Road, set a maintenance bond for the sum

     of $7,500 and release the $43,000 road bond.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    3.3 Discussion of Connecticut Water Company Fire Flow Improvements

    Sachem’s Head Area.

    Mr. Portley explained that this year the Water Company cleaned and lined

    the water main on Colonial Road. He added that there were dramatic

    increases in fire flow and capacity. Mr. Portley said that next year they

    would like to do Colonial Road from Uncas to Sachem’s Head. He added

    that the town will be coordinating construction of the road after the new

    main is installed.

    3.4 Discuss and approve request from Village Victoria Condominium

    Association.

    Mr. Portley explained that the association was requesting permission to

    use part of the yearly interest on it’s sewage system maintenance fund to

    pay the taxes to the IRS for the interest earned.

    He added that since the fund was intended to be a benefit to the

    Association not a burden, it would be in all parties best interest to

    have optimal growth of the fund in the Guilford Savings Banks and that

    for the sake of easy bookkeeping allow the Association to draw out of

    the fund the yearly tax due on the interest.

    Since this is a request that has come to the board by other associations, it

    thought that maybe future similar requests could be automatically

    approved without it having to come back to the board.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to allow Village Victoria or any other condominium

     Association to use the interest from their account to pay taxes on the

     interest earned.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    3.5 Discuss request of Guilford Interfaith Ministries for use of old

    Transfer Trailer.

    Mr. Portley explained that Larry Dowler of Guilford Interfaith Ministries

    has been looking for a place to store medical equipment that is donated to

    their “Charlie’s Closet.” Currently they have a room at the Senior Center

    but they are now in need of something larger.

    He added that they would be replacing the trailer at the transfer station

    soon and he thought it could be cleaned and refitted for use by

    Guilford Interfaith Ministries for the medical equipment, but he didn’t

    know what location would be good. Mr. Portley added that he didn’t think

    the transfer station would be an appropriate place but there is still time to

    look for another location.

    Mr. Bartlett said he didn’t have a problem with the request but that he

    wasn’t’ sure that type of trailer would be hospitable to the equipment. He

    added that the town has some money for storage trailers in the budget and

    if they could find something good, that may work. Mr. Bartlett felt is was

    okay to approve the use of the trailer for now, but would try and look for

    something else in the meantime.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to approve the request of Guilford Interfaith Ministries

     for use of an old Transfer Trailer, unless something else more suitable can

     be found.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    4. Discuss and take action on appointment of members to the Pool Commission.

     Mr. Bartlett explained that the board had to send the Pool Commission back to

     committee status because the proper procedure wasn’t followed to make them

     a commission. Now that the procedure has been followed the board just needs

     to officially appoint the members back to the Pool Commission.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to appoint the following members to the Pool

     Commission:

     Thomas Rutherford, Herb Swartz, Mary Beeman, Florence Chittenden,

     Cecilia Jones, Todd Renz, John Stretton, Brooks Low and Michael

     Farnham.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    5. Consider and act on request from Landon & Hall Inc., for the Town of

     Guilford to assume ownership of a parcel of property owned by Landon

     & Hall, Inc. located on Nortontown Road.

     Mr. Bishop said that Town Environmental Planner Leslie Kane had dropped

     off a memo recommending that the board table this item, since the Land

     Acquisition Commission would like a chance to review the it.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to table action on the request from Landon & Hall

     Inc., for the Town of Guilford to assume ownership of a parcel of

     property owned by Landon & Hall, Inc. located on Nortontown Road.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

6. Appointments and Resignations:

    6.1 Act on resignation received from Heidi Enters from the Youth and

    Family Services Board.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to accept the resignation received from Heidi Enters

     from the Youth and Family Services Advisory Board.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    6.2 Act on resignation received from Sidney Gale from the Economic

    Development Commission.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to accept the resignation received from Sidney Gale

     from the Economic Development Commission.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    6.3 Act on recommendation to appoint Carl Swope to the Pension

    Committee for a term to expire November 30, 2001.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to appoint Carl Swope to the Pension Committee for a

     term to expire November 30, 2001.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    6.4 Act on recommendation to appoint Peter Burrow as an alternate

    member to the Shellfish Commission for a term to expire February 18,

    2005.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to appoint Peter Burrow as an alternate member to the

     Shellfish Commission for a term to expire February 18, 2005.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    6.5 Act on recommendation to reappoint David Skelton to the Inland

    Wetlands Commission for a term to expire February 28, 2005.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to reappoint David Skelton to the Inland Wetlands

     Commission for a term to expire February 28, 2005.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    6.6 Act on recommendation to reappoint Vincent Limauro to the Board

    of Police Commissioners for a term to expire June 30, 2005.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to reappoint Vincent Limauro to the Board of Police

     Commissioners for a term to expire June 30, 2005.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    6.7 Act on recommendation to appoint P. Martha Carlson to the Board

    of Police Commissioners for a term to expire June 30, 2005.

    Mr. Bartlett recommended that the board table this appointment. He

    added that Ms. Carlson would be taking the seat of the current chairman

    and that the board is close to finalizing a revised contract for the

    retirement of the current police chief, therefore he did not want to put a

    new person on there until that contract is finished.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to table the recommendation to appoint P. Martha

     Carlson to the Board of Police Commissioners for a term to expire June

     30, 2005.

Vote: In Favor: Bartlett and Bishop

     Opposed: Poss

     Abstaining: None

    6.8 Act on recommendation to appoint Robert Deutsch as an alternate

    member to the Economic Development Commission for a term to

    expire November 30, 2004.

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the

     board voted unanimously to appoint Robert Deutsch as an alternate

     member to the Economic Development Commission for a term to

     expire November 30, 2004.

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

7. Request for Use of Town Property:

    7.1 Act on request of the Guilford Shoreliners Dance Club to place a

    sign on the Green advertising their Free Fun Nite Lessons taking rdthplace September 23 and 30. (Sign Placement September 16-30,

    2001)

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to approve the request of the Guilford Shoreliners

     Dance Club to place sign on the Green advertising their Free Fun Nite rdth Lessons taking place September 23 and 30. (Sign Placement September

     16-30, 2001)

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

8. Correspondence:

    8.1 Correspondence from DOT dated July 12, 2001 re: Guilford Railroad

    Station

    Mr. Bartlett said the town has received the final site plan for the train

    station. He added that they will start the work at the end of next year and

    all the stations should be completed by December 17, 2003.

    8.2 Letter from C. Preble dated July 15, 2001 re: petition requesting

    crosswalk across North Madison Road at White Birch Drive.

    Mr. Bartlett said the residents are looking for a crosswalk across North

    Madison Road at White Birch Drive. He added that he gave a copy to

    Town Engineer Jim Portley.

    Mr. Bartlett said one of the biggest concerns around town is the speed on

    all roads.

8.3 Letter from C. Usher dated July 17, 2001 re: last selectmen’s meeting

    Mr. Bartlett explained that this letter was supporting Richard Greene, who

    she was sorry to read that his behavior resulted in police intervention.

    Mr. Bishop said that police were alerted, but they did not really intervene.

    8.4 Correspondence from Guilford Handcraft Center dated July 31, 2001

    re: fee for town green use

    Mr. Bartlett said that the Handcraft Center sent a check to the town for

    $3,975, which is what they pay to use the town green for the expo. He

    added that the use of the green is split up for non-profit and for profit

    events. While a number of non-profit groups use it at no cost, the fee is

    determined by vendors that come onto the Green.

    Mr. Bartlett said that the Art League sets up to sell so the town also gets

    $300 from them, combined it’s a total of over $4,000.

    8.5 Letter from Guilford Social Services re: no staffing of office from

    July 27 to August 6, 2001

    Mr. Bartlett said that although this announcement is a little late, he just

    wanted to let people know where to go if the Social Services Director is

    not present and they need assistance.

    8.6 Correspondence from H. Graver dated July 23, 2001 re: August 6,

    WPCA meeting

    Mr. Bartlett said there is a meeting tonight at town hall and they will

    be having the WPCA coordinator in Old Saybrook at the meeting.

    8.7 Letter from D. and P. Baillie dated July 22, 2001 re: State Street

    Reconstruction

    Mr. Bartlett said this letter is thanking those involved in the State Street

    reconstruction. Although they had concerns at first, they are pleased

    with the final result.

8.8 Correspondence from CCM dated July 26, 2001 re: Energy

    Committee membership

    Mr. Bartlett said that CCM has asked Facilities Manager Ron Celotto to

    be on their energy committee and he’s going to do it, which is only about

    two meetings a year. He added that the town could gain a lot of

    information, especially in its consideration of purchasing the streetlights,

    which could save about $20,000 a year.

    8.9 Monthly report of the Public Works Official

    8.10 Monthly report of the Building Official

9. Old Business

     None

10. New Business

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to add to the agenda to act on request from SARAH

     to place a sign on the Guilford Green advertising their Cut-A-Thon taking

     place September 9, 2001. (Sign Placement August 26 to September 9,

     2001)

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

    10.1 Act on request of SARAH to place a sign on the Green advertising

    their Cut-A-Thon taking place September 9, 2001. (Sign Placement

    August 26 to September 9, 2001)

    Motion: Upon a motion made by Mr. Bishop and seconded by Mrs. Poss, the board

     voted unanimously to approve the request of SARAH to place sign on the

     Green advertising their Cut-A-Thon taking place September 9, 2001.

     (Sign Placement August 26 to September 9, 2001)

Vote: In Favor: Bartlett, Bishop and Poss

     Opposed: None

     Abstaining: None

11. Public Forum

     Bobby Baird of 1486 Boston Post Road urged people again to attend the August

     14, 2001 meeting and vote against the transfer of $525,00 and against the

     purchase of the Hull Property.

     Barbara Hemming, Chairwoman of the Democratic Nominating Committee said

     that the Democrats recommended Ms. Carlson because they were told that the

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