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Filing System

By Maurice Cooper,2014-03-28 18:33
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Filing System

Filing System

    (A) To be kept by Contracts Manager

    1) Performance Bond Main & Sub contract (Original will be kept by the Finance Dept.)

    2) Advance Payment Guarantee Main & Sub contract (Ditto)

    3) Other security bond

    4) Insurances

    5) Warranties

    6) EOT Claims

    7) Original Contract Documents (B) To be kept under lock

    (1) Post Contract Correspondence (2) Progress Claim

    (3) Site Instructions

    (4) Local Purchase Order (LPO) (5) LOI/LOA/Subcontract Agreement (6) NSC Payment

    (7) Supplier Payment

    (8) Subcontractor Payment

    (9) Variations

    (10) Notice of Variation (NOV) (11) Quotations

    (12) Priced BQ Copy

    (C) Open Shelves

    (1) Employer

    (2) Project Manager

    (3) Engineer

    (4) Consultant

    (5) Correspondence with Supplies / Subcontractors

    (6) Correspondence with NSC (7) Minutes of Meeting

    - Site / Progress Meeting

    - Technical Meeting

    - MEP coordination Meeting

    - Internal Staff Meeting (8) Request for Information (RFI)

    - Structural

    - Architectural

    - MEP

    (9) Material Submission

    - Submission Status

    - PQ

    - Submittals

    (10)Contract documents - Copy

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