DOC

Incident Reporting

By Derrick Peters,2014-06-26 20:26
9 views 0
Incident Reporting ...

    HEALTH, SAFETY AND ENVIRONMENT PROCEDURE Incident Notification, Analysis, Reporting and Follow-Up

    DOCUMENT ID - PR-1418 Part III - Appendices REVISION - 1.0

    DATE - 30/12/2003

    HSE PROCEDURE

    Embedding HSE into our Business

Authorised for Issue by the HSE IC 16-Feb-2004

Document Authorisation

    Document Authority Document Custodian Document Author ‘dapo Oguntoyinbo Ohimai Aikhoje Ohimai Aikhoje Ref. Ind:CSM Ref. Ind:CSM/4 Ref. Ind: CSM/4 Date: 16-Feb-2004 Date: 16-Feb-2004 Date: 16-Feb-2004

The following is a brief summary of the four most recent revisions to this document. Details of all

    revisions prior to these are held on file by the Document Custodian.

Version No.Date Author Scope / Remarks

    1 Feb 2004 Part 2 of the Incident Notification, Analysis, Follow up

    and Reporting Procedure PR1418. Updated and issued

    as a Guideline in line with Business Control Document

    hierarchy.

    1 Apr-91 Supervisors' Guide to Acc. Inv. & Reporting Proc. 2 Jan-95 Inc. Inv., Reporting, & Follow-up Proc. &

    Guideline SRD/P/01

    1 Jun-97 Inc. Notification, Inv., Reporting, & Follow-up

    Procedures and Guidelines - HSE/97/01 2 Feb.- 98 HSE/97/01 (Second Printing with revisions) 3 Apr. - 98 HSE/97/01 (Aligned with AM organisation)

User Notes:

    The requirements of this document are mandatory. Non-compliance shall only be authorised by CSM through STEP-OUT approval.

    A controlled copy of the current version of this document is on PDO's live link. Before making reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is current. For assistance, contact the Document Custodian.

This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of

    this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior

    written consent of the owner.

Users are encouraged to participate in the ongoing improvement of this document by providing

    constructive feedback.

    HSE PROCEDURE

    Embedding HSE into our Business

    APPENDICES

    APPENDICES ..................................................................................................................................................................... II APPENDIX 1 - DEFINITION AND EXPLANATION OF TERMS / KEYWORDS AND PHRASES ....................................................... 1 APPENDIX 2 - EXAMPLES DETERMINING HSE INCIDENT POTENTIAL RISK .......................................................................... 6 APPENDIX 2.2 - EXAMPLES DETERMINING ENVIRONMENTAL INCIDENT RISK POTENTIAL ................................................. 16 APPENDIX 3 - INCIDENT NOTIFICATION TEMPLATES ......................................................................................................... 25 APPENDIX 4 - INCIDENT REPORTS AND DEFINITIONS ......................................................................................................... 32 4.1.1 High Potential Incident Reports ......................................................................................................................... 33 4.1.2 NON-ACCIDENTAL DEATH REPORTS ........................................................................................................................ 35 4.2 General Medium Potential Incident Report .......................................................................................................... 37 4.3 Medium Potential Road Traffic Accident Report .................................................................................................. 46 4.4 Definition of 'Activity at time of Incident' .............................................................................................................. 59 4.5 Definition of Broad Incident Types ....................................................................................................................... 60 4.6 Definition of Immediate Causes............................................................................................................................. 61 4.7 Definition of Underlying Causes ........................................................................................................................... 62 4.8 Tables of Facilities / Plant / Equipment ................................................................................................................ 63 4.9 Definition of Injury / Occupational Illness Nature ................................................................................................ 64 4.10 Typical Medical Treatment Cases (MTC) ............................................................................................................ 67 4.12 CLASSIFICATION OF OCCUPATIONAL ILLNESS ............................................................................................................ 69 APPENDIX 5 - INVESTIGATION GUIDE ................................................................................................................................ 70 APPENDIX 6 - INVESTIGATION TREES ................................................................................................................................ 75 APPENDIX 7 - INCIDENT FOLLOW-UP REPORTING .............................................................................................................. 79 7.1 Lateral Action Implementation Groups ................................................................................................................. 79 7.2 PDO Track Action 'Close-Out' Form .................................................................................................................... 80 APPENDIX 8 - USER FEEDBACK FORM .............................................................................................................................. 81

    Description Revision number Date issued

    Supervisors' Guide to Acc. Inv. & Reporting Proc. 1 Apr-91

    Inc. Inv., Reporting, & Follow-up Proc. & 2 Jan-95

    Guidelines - SRD/P/01

    Inc. Notification, Inv., Reporting, & Follow-up 1 Jun-97

    Procedures and Guidelines - HSE/97/01

    HSE/97/01 (Second Printing with revisions) 2 Feb-98

    HSE/97/01 (Aligned with AM organisation) 3 Apr-98

    HSE PROCEDURE

    Embedding HSE into our Business

    Appendix 1 - Definition and Explanation of Terms / Keywords and Phrases

    Item Definition / Explanation

An Accident is an Incident which has caused harm. In this document the term is used in Accident

    conjunction with Road Traffic Accidents.

    Contractor includes all parties working for PDO either as a direct contractor, as a sub-Contractor

    contractor or a sub-sub contractor.

    De-mobilisation in this document refers to final departure from the Interior Base at the end Demobilisation

    of the associated contract. It does not refer to demobilisation of personnel or equipment

    during the execution phase of the contract when PDO's prevailing influence is clearly

    defined in the HSE SM.. Demobilisation activities at the Interior Base location include

    final site restoration.

    PDO's Prevailing Influence shall remain in place until such time as demobilisation has been

    completed in accordance with the provisions of the associated Contract. If the point where

    PDO's prevailing influence is not clearly defined in the Contract, then the following

    defaults shall apply:

    - For a Contractor demobilising to location(s) outside the country, Prevailing Influence

    shall be deemed to remain in place until departure from Oman of each individual journey.

    - For a Contractor demobilising to location(s) inside Oman, Prevailing Influence shall be deemed to remain in place until the Contractor has demobilised to his National base of

    operations or headquarters within Oman if this is his next staging point. - For a Contractor demobilising from a PDO site and mobilising directly to another work location, Prevailing Influence shall be deemed to remain in place at the PDO worksite or

    contract Interior Base until departure of each journey from such worksite or base en route

    to the next location whereby Prevailing Influence shall be deemed to come from the next

    work location to where the Contractor is mobilising.

    Employment means all work activities performed in carrying out an assignment on request Employment

    of PDO or its Contractor, including related activities not specifically covered by the assignment or request.

    Adverse effect on the environment due to PDO activities or, Contractor and / or sub-Environmental Impact

    contractor actions or omissions.

    Any unplanned or uncontrolled release of material, liquids or solids likely which may have Environmental Incident

    an environmental impact.

    A calculated number which allows a quantitative assessment of the likelihood of a solid or Environmental Incident

    Severity Rating Index liquid released to soil or water to damage the environment. The formula is:

    (EISRI) EISRI = (S x T x Q) = S x T x Q ? 1,000

     1000

    (refer to the abbreviation table at the end of this section)

    Possible Incidents that could result if a threat should release a hazard. Event

    Exposure Hours represent the total number of hours of employment for work as defined Exposure Hours

    under section 2.1.3 of the guidelines, including overtime and training but excluding leave,

    sickness and other absences

    A fatality is a classification of a death resulting from a Work Injury, or Occupational Fatality (FTL)

    Illness, regardless of the time intervening between injury/illness and death. Any one-time treatment and subsequent observation of minor scratches, cuts, burns, First Aid Case (FAC)

    splinters, etc. , which do not ordinarily require medical care by a physician. Such treatment

    and observation are considered First Aid even if provided by a physician or registered

    professional personnel. Examples of FACs are included in Appendix 4.11. A PDO employee responsible for supervising the work on a day to day basis. This First Line Supervisor

    (PDO or Contractor) definition also includes Contractors' staff who are in similar supervisory positions when no

    PDO counterpart is made directly available by the organisation of the work.

     PR-1418 Part III-Appendices REVISION 1.0 Page 1

    HSE PROCEDURE

    Embedding HSE into our Business

    The energy in a system (e.g. potential, kinetic, electric, toxic, etc.) that has the potential to Hazard

    cause injury or illness to people or to harm the environment, should it be released.

    A High Potential Incident is any Incident whose potential risk rating falls in the shaded High Potential (Risk)

    Incident area of Fig. P2 designated as “ High”.

    Any abnormal condition or disorder other than one resulting from injury. It includes acute Illness

    and chronic conditions or diseases which may be caused by inhalation, absorption,

    ingestion, or direct contact. Examples are given in Appendix 4.9.

    An Incident is an unplanned event or chain of events, which has, or could have, caused Incident

    injury or illness and/or damage (loss) to people, assets, the environment, or reputation.

    Any injury such as a cut, fracture, sprain, amputation etc., which results from a single Injury

    instantaneous exposure (as defined by OSHA).

    Location as used in the HSE Risk Matrix refers to a PDO production area, a drilling rig, a Location

    service rig, a seismic prospect, or MAF main office complex.

    Lost Time Injuries are the sum of Fatalities, Permanent Total Disabilities, Permanent Lost Time Injuries:

    (LTI) Partial Disabilities, and Lost Workday Cases. N.B. If, in a single Incident 20 people

    receive lost time injuries, then it is accounted for corporate reporting purposes as 20 LTI's

    (not 1 LTI).

    The Lost Time Injury Frequency is the number of Lost Time Injuries per million man-Lost Time Injury

    Frequency(LTIF) hours worked during the period.

    Lost time illnesses are the sum of deaths, permanent total disabilities, permanent partial Lost Time Occupational

    Illness disabilities and lost workday cases resulting from Occupational Illness.

    The lost time occupational illness frequency is the number of lost time occupational illness Lost Time Occupational

    Illness Frequency per million working hours exposed during the reporting period.

    A Lost Workday Case is any reportable injury other than a Permanent Partial Disability Lost Work day Case

    (LWC) which renders the injured person temporarily unable to perform any Regular Job or

    Restricted Work on any day after the day on which the injury was received. In this case

    "any day" includes rest day, weekend day, scheduled holiday, public holiday or

    subsequent day after ceasing employment.(This definition deviates from OSHA guidance

    which considers restricted work as a lost workday case).

    A single Incident can give rise to several Lost Workday Cases, depending on the number of

    people injured as a result of that Incident.

    The number of Lost Workdays is the total number of calendar days on which the injured or Lost Workdays

    ill person was temporarily unable to work as a result of a Lost Workday Case, illness or a

    Permanent Partial Disability.

    A Low potential Incident is any Incident whose potential risk rating falls within the shaded Low Potential (Risk)

    Incident area of Fig. P2 designated as “Low”.

    A Medium Potential Incident is any Incident whose potential risk falls within the shaded Medium Potential (Risk)

    Incident area of Fig. P2 designated as “Medium”.

    A Physician or Senior Nurse authorised by PDO's medical department to treat patients Medical Officer

    working for the Company or Contractors. The incumbent may be employed by PDO or by

    a Contractor in this capacity. Government Doctors and Nurses are included within this

    definition.

    A Medical Treatment Case is any reportable injury that involves neither Lost Workdays Medical Treatment Case

    (MTC) nor Restricted Workdays but which requires treatment by, or under the specific order of, a

    physician or could be considered as being in the province of a physician.

    Medical Treatment does not include First Aid even if this is provided by a physician or

    registered professional personnel. Examples of MTCs are to be found in Appendix 4.10.

     PR-1418 Part III-Appendices REVISION 1.0 Page 2

    HSE PROCEDURE

    Embedding HSE into our Business

Mobilisation in this document refers to the initial transport activities to the Interior Base at Mobilisation

    the beginning of and as defined in the associated contract. It does not refer to mobilisation

    of personnel or equipment during the execution phase of the contract when PDO's

    prevailing influence is clearly defined in the HSE SM.

    PDO's Prevailing Influence is deemed to start from the commencement of activities at or

    from the Interior base or Industrial worksite if and as clearly defined in the associated

    Contract. If the point where PDO's Prevailing Influence starts at an Interior Base is not

    clearly defined in the associated Contract, then the following defaults shall apply: ? For a Contractor mobilising from outside the country, PDO's Prevailing Influence shall

    be considered to start from the point of entry into Oman. ? For a Contractor already based in Oman, mobilisation shall be considered to start from

    the Contractor's National base or headquarters or his last working site, whichever is

    most appropriate in the given circumstances.

    A Near Miss is an Incident which resulted in no injury, illness, damage, product loss or Near Miss

    harm to the company reputation. It therefore has an Actual severity rating of 0. It can have any Potential severity rating except 0.

    Any case of death of a person either: Non-accidental death

    - where there is no identifiable incident or trauma involved, or - which is the result of an apparent suicide.

    An Occupational Illness is any work-related abnormal condition or disorder, other than Occupational Illness

    one resulting from a reportable injury, caused by or mainly caused by exposure to

    environmental factors associated with the employment. It includes acute and chronic

    illness or diseases which may be caused by inhalation, absorption, ingestion, or direct

    contact.

    Whether a case involves a reportable injury or an occupational illness is determined by the

    nature of the original event or exposure which caused the case, not by the resulting

    condition of the affected employee. Injuries are caused by a single event . Cases resulting

    from anything other than a single event are considered occupational illness. Permanent Partial Disability is any work injury which results in the complete loss, or Permanent Partial

    Disability (PPD) permanent loss of use, of any member or part of the body or any permanent impairment of

    functions of parts of the body, regardless of any pre-existing disability of the injured member or impaired body function. It is a Lost Time Injury. Permanent Total Disability is any work injury which incapacitates an Employee Permanent Total

    Disability (PTD) permanently and results in termination of Employment. It is a Lost Time Injury. PDO exerts a wide spectrum of influence over its contractors. The point at which influence Prevailing Influence

    becomes Prevailing is not always immediately clear. As a general rule, PDO's influence is

    considered to be Prevailing where persons are required to adhere to safety rules,

    regulations or conditions laid down by PDO or to use methods, processes or other

    techniques provided by PDO. During Contract Scope definition, clear limits to PDO's

    sphere of accountability should be defined and included as part of the contract. PDO

    should then exert its influence within this sphere and should not interfere with a

    Contractor's normal operations outside this sphere of accountability. The point where a

    Contractor's sole responsibility becomes a shared responsibility with PDO should be

    clearly defined.

    A job which has not been established especially to accommodate an injured employee. It Regular Job

    should be an existing job or task which the injured person is deemed competent to perform.

    A person or organisation which fulfils the provisions of section 2.1.2 'Reportability of Reportable Contractor

    Contractors' in part 2 the Guide lines to this document.

    A Restricted Work Case is any work injury which results in a work assignment after the Restricted Work Case

    (RWC) day the Incident occurred that does not include all the normal duties of the person's

    Regular Job. The restricted work assignment must be meaningful and pre-established or a substantial part of a Regular Job.

     PR-1418 Part III-Appendices REVISION 1.0 Page 3

    HSE PROCEDURE

    Embedding HSE into our Business

The number of Restricted Workdays is the total number of calendar days counting from Restricted Workdays

    the day of starting Restricted Work until the person returns fully to their Regular Job.

    If the injured or ill person is permanently transferred to another job as a result of the injury or illness Restricted Workdays are to be reported for the days that he was not

    working to full capacity in the initial job or the new job. The injury or illness is to be

    classified as a Permanent Partial Disability.

    When Restricted Work is provided following a period of Lost Workdays, the Restricted

    Workdays are to be recorded in addition to the number of Lost Workdays; however, the

    injury is to be recorded as a Lost Workday Case only.

    An Incident which has involved a vehicle and which has resulted in actual Injury or Illness Road Traffic Accident

    (RTA) and/or Damage (Loss) to people,Assets, the Environment or the Company's reputation. For

    the purpose of PDO's Incident Reporting procedures, windscreen damage caused by thrown up road debris e.g. stone chips shall not be statistically reportable unless more

    serious damage or personal injuries occur as a result.

    The Road Traffic Accident Frequency is the number of Road Traffic Accidents per million Road Traffic Accident

    Frequency (RTAF) kilometres driven during the period.

    Severity is calculated as the total Lost Workdays resulting and if necessary estimated to be Severity

    going to result, from Incidents which occurred during the reporting period divided by the

    total of Lost Workday Cases plus Permanent Partial Disabilities, and represents average

    days away from work.

    A classification of the actual or potential severity of injury, loss, damage, impact or effect Severity Rating

    as used in the HSE Risk Matrix.

    a non-HSE Incident, which: Theft and Sabotage

    - was deliberately initiated for the purpose of secretly taking or damaging property

    belonging to someone else with the intention of permanently depriving the owner of its use

    or possession, and

    - where the most severe impact is the loss or damage of Assets, including information

    assets.

    Theft may involve visible intrusion (eg. burglaries) or simply disappearance of an asset.

    Third Parties are persons or organisations which are not employed by or contracted to Third Party

    PDO.

    Any factor that has the ability to release a hazard. Threat

    Total Reportable Cases are the sum of Fatalities, Permanent Total Disabilities, Permanent Total Reportable Cases

    (TRC) Partial Disabilities, Lost Workday Cases, Restricted Work Cases and Medical Treatment Cases. Sometimes referred to as Total Recordable Cases. The Total Reportable Case Frequency is the number of Total Reportable Cases per million Total Reportable Case

    Frequency (TRCF) Exposure Hours worked during the period.

    The total reportable illness frequency is the sum of all occupational illnesses whether or Total Reportable

    Occupational Illness not they have resulted in deaths, permanent total disabilities, permanent partial

    Frequency (TROIF) disabilities, lost workday cases, or restricted workday cases per million working hours

    during the reporting period.

    A Work Injury is an injury, regardless of severity, which arises from a single event (or a Work Injury

    number of events close together in time) in the course of Employment.

     PR-1418 Part III-Appendices REVISION 1.0 Page 4

    HSE PROCEDURE

    Embedding HSE into our Business

    ABBREVIATIONS

Assigned Action Party Permanent Partial Disability AAP PPD

    First Aid Case Permanent Total Disability FAC PTD

    Fatality Restricted Workday Case FTL RWC

    First Line Supervisor Quantity in cubic metres FLS Q

    Health, Safety and Environment Sensitivity of Environment HSEIC S

    Implementation Committee

    Health, Safety and Environment Steering Toxicity Index HSESC T

    Committee

    Incident owner Total Reportable Cases IO TRC

    TRCs = (Total LTIs + RWC + MTC)

Incident Review Committee Total Reportable Case Frequency IRC TRCF

    Lost Time Injury Total Reportable Occupational Illness LTI TROIF

    Total LTIs= (FTL + PTD + PPD + LWC) Frequency

    Lost Workday Case Shell International Exploration and LWC SIEP

    Production

    Medical Treatment Case MTC

     PR-1418 Part III-Appendices REVISION 1.0 Page 5

    HSE PROCEDURE

    Embedding HSE into our Business

Appendix 2 - Examples Determining HSE Incident Potential Risk

    All Incident Risk Potential classification is done using the following HSE Risk Matrix. In this appendix some examples are given of the application of the HSE Risk Matrix (Figure 2). The examples are

    intended to illustrate the method of assessing the potential risk of an Incident and show how this may be

    different from the actual outcome of the Incident. They are also intended to illustrate how different

    circumstances can cause similar Incidents to have different potential severities and risks.

The examples are not intended to provide "Benchmark" assessments for every possible Incident.

    Individual judgment based on local knowledge, working practices and environmental considerations will

    always be required to provide a balanced evaluation of the Potential risk.

     Reputation

    Throughout the examples, the terms 'severity rating 1, 2, 3, 4 or 5' and 'probability A, B, C, D or E' refer to the categories shown in the HSE Risk Matrix below.

    Environment Figure 2 - HSE RISK MATRIX

    CONSEQUENCES INCREASING LIKELIHOOD

    Assets A B C D E

    Never Heard of Incident Happens Happens

    heard of in E&P has several several Severity in E&P industry occurred times per times per People industry in PDO year in year in a

    PDO location

     0 No health No No effect No impact effect / damage injury

     1 Slight Slight Slight effect Slight impact health damage effect/ injury