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Welcome to the 2008-2009 season of the Williamson County Symphony

By Pamela Austin,2014-06-26 19:04
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Welcome to the 2008-2009 season of the Williamson County Symphony ...

WILLIAMSON COUNTY SYMPHONY

ORCHESTRA

MUSICIAN’S HANDBOOK

    Table Of Contents

    Introduction……………………………………………..…………………p. 2

    I. Rehearsal Schedule…………………………………..…….…………p. 3

    II. Rehearsal Preparation……………………………………..……………p. 3

    III. Rehearsal Conduct………………………………………………..……p. 4

    IV. Attendance Policy and Missed Rehearsals……..……………………..p. 5

    V. Music………………………………………...…………………………p. 5

    VI. Concerts…………………………………………………………..……p. 5

    VII. Concert Attire………………………………………………….......…p. 6

    VIII. Procedures for Outdoor Concerts……………………………………p. 7

    IX. Performance Etiquette…………………………………………………p. 7

    X. Ensembles/Solos………….……………………………………………p. 8

    XI. Audition Policy………………………..………………………………p. 8

    XII. Section Leaders……………………………………………….………p. 8

    XIII. Dues…………………………………….……………………………p. 9

    XIV. Website Support and Contacts………………………………….…p. 9

    XV. Other Topics of Importance………………….…………………..p. 10

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    Introduction

    Welcome to the Williamson County Symphony Orchestra. We are thrilled to have you

    back! To those of you who are new, we welcome you, and look forward to getting to know you

    and making music with you.

    This handbook is intended to give a brief overview of the policies and procedures of the

    Williamson County Symphony Orchestra.

    If you have further questions, please feel free to contact us at our website at

    williamsoncountysymphonyorchestra.org (updated weekly).

We consider it a privilege to work with you!

Williamson County Symphony Orchestra Society

    Board of Directors

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    I. Rehearsal Schedule:

    The Orchestra meets from 7:00-9:00 PM in the Round Rock High School Band Hall. The season runs from the middle of August through May.

    Occasionally we ask musicians to arrive early or stay late for extra rehearsals. Should the need arise to add or extend rehearsals, we will make every effort to notify you of these changes.

    II. Rehearsal Preparation:

    The intention of the Orchestra rehearsal is to focus on ensemble playing, matching style, and playing with the correct interpretation, not to practice individual notes and parts. Thus, individual parts need to be practiced and figured out on your own time. The more prepared each person is with his/her own part, the more efficient and effective our rehearsals can be, and can help us get down to why we are there…to make music!

    Please arrive at least 10 minutes early to each rehearsal to allow plenty of time to warm up, get music organized, etc.

    Always bring a pencil! The music is often changed, either parts are added or cut and we need everyone to have the same information written in their music. Feel free to write as much as you would like on your music.

    Be sure you have all of the correct music as well as the correct part. If you need a certain piece, or have a question about how to obtain it, read the section in this handbook on “Music”.

    All measures need to be numbered to help rehearsals move smoothly. Please have this done before rehearsals. Some of the selections we play are quite long so check with your section leader or stand partner to make sure you have your measures numbered correctly.

While numbering your music please understand that measures are numbered

    consecutively including first and second endings (e.g. if the first ending is measure 89 then the second ending would be measure 90).

    III. Rehearsal Conduct:

The rehearsal atmosphere is conducive to proper learning.

    The first thing you should do when you arrive to a rehearsal is to check the board at the front of the room for special instructions and music order. You should then put your music in order so that time is not wasted when each piece is called up.

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    There will be three tuning notes provided by the oboe at the start of each rehearsal. The first one is for string players, the second one for woodwind players, and the third for brass players. Please tune your instrument to the best of your ability to help eliminate problems in rehearsal (this requires you being properly warmed up). If you are unsure how to tune your instrument ask your section leader for advice.

    If you are expecting a phone call or need to make a phone call, please do so out of the rehearsal and be sure your phones are on the vibrate or silent mode. Phone calls can be very disruptive to a rehearsal. Texting is also a distraction to you and your neighbors, so please only use this for emergencies.

    When the director changes something in the music (e.g. articulation, dynamic, style, etc.) please write it down on your part. With only one rehearsal a week it may be difficult to remember changes without making a note on your music. To go over the same changes multiple times would result in wasting valuable rehearsal time.

    Please refrain from talking or softly practicing while the director is working with a section other than yours during the rehearsal. This distracts the conductor and the musicians around you. Often times what is being said to one section will apply to everyone at some point in the music and a lot can be learned from just listening.

    Gum, sodas, and other food items can be a distraction to others and harmful to your instrument. Please refrain from having these things during the rehearsal.

    IV. Attendance Policy and Missed Rehearsals:

    Members are required to attend all rehearsals unless excused due to extenuating circumstances. If something should arise, email your section leader and CC the Director of Music as soon as possible so they can plan for your absence. Each person is crucial to the success of the orchestra, and one absence does make a difference!

    If you do miss a rehearsal, please check with your section leader to make sure you did not miss any important cuts or changes to the music.

    V. Music:

    An email with a list of repertoire will be sent out and posted on the website before the first rehearsal of that concert series. On occasion we repeat pieces from previous concerts and seasons, so please go through the list and pull out those selections.

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At the first rehearsal the librarian will distribute the new pieces for that concert series.

    Please wait until all music has been handed out before asking for old pieces you may be

    missing.

If you miss a rehearsal where music was distributed, please check with your section

    leader to make sure he/she has it for you.

If you are missing a selection previously played, please fill out the music request form

    behind the sign in sheet that goes around each rehearsal and you will receive it at the

    subsequent rehearsal. Please do not send a request for music by phone or email to the

    librarian, but fill out the form instead.

    VI. Concerts:

Members are expected to attend all of the concerts for the season. If you foresee a

    conflict, please notify the Director of Music and your section leader immediately to work

    out a resolution. Please find the dates of our projected concerts and mark them in your

    calendar. You can find current concert dates on our website or via rehearsal

    announcements and emails. All concerts commence at 7:30 PM. Plan to arrive at each

    concert 45 minutes early (6:45 pm). It will give you time to get settled and become

    familiar with a new musical environment.

    VII. Concert Attire:

The goal for our musicians’ concert attire is that it be conservative, yet elegant, so as not

    to draw attention to the individual musicians, but rather to enhance the performance with

    a look of cohesiveness.

We want to be professional and clean in both playing and appearance. For our indoor

    concerts, both men and women wear all black from head to toe. Below are some

    guidelines:

     Indoor Concerts Women:

    ? Black shoes (no flip flops)

    ? Black socks

    ? Black slacks (no black jeans) or black skirt/dress that hits below your knee

    while sitting down

    ? Solid black shirt short-sleeved or longer. No sleeveless or tank top style

    shirts. All shirts should be solid with no stripes (white or otherwise

    colored).

    ? No spaghetti straps or “cocktail” style dresses

    ? Use perfume sparingly if at all

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Indoor Concerts Men:

    ? Black shoes

    ? Black socks

    ? Black slacks (no black jeans)

    ? A collared long-sleeved black dress shirt is required

    ? Black Belt

    ? Please refrain from wearing a sport coat or a tie

    ? Use cologne sparingly if at all

    Outdoor Concerts Women:

    ? Black shoes (no flip flops)

    ? Black socks

    ? Khaki pants (no cargo pants) or khaki skirt that hits below your knee

    sitting down

    ? Solid black shirt short-sleeved or longer. No sleeveless or tank top style

    shirts. All shirts should be solid with no stripes (white or otherwise

    colored). Polo shirts are acceptable.

    Outdoor Concerts Men:

    ? Black shoes (no flip flops)

    ? Black socks

    ? Khaki pants (no cargo pants)

    ? Solid black shirt short-sleeved or longer. All shirts should be solid with no

    stripes (white or otherwise colored). Polo shirts are acceptable.

    VIII. Procedures for Outdoor Concerts:

Our outdoor concerts are a really special way for us to celebrate the end of a great season.

For each performance you will need to bring:

    ? Folding chair when we play outside, chairs are not provided. You will need to

    have a chair that you are comfortable playing on. If you have friends and family

    attending the concert, they will also need chairs.

    ? Clips for music wind is often a factor at these concerts. Many musicians have

    found that by putting their music in a three-ring binder and/or plastic sheet

    protectors, the wind is not as bothersome.

    ? A battery operated stand light is optional since our concerts are in the evening.

For the last concert:

    ? We will have a potluck dinner and meeting following the concert. Your section

    will be in charge of bringing a dish or side for this event. All friends and family

    are invited. This is a great way to end a wonderful season!

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    IX. Performance Etiquette:

To help make sure we look clean and uniform on stage please leave cases and purses

    backstage.

While on stage please continue to sit with your legs uncrossed whether you are playing or

    not. This looks very classy from an audience’s perspective and does not draw attention to

    individuals.

As mentioned in the “concert attire” section, please wear as little fragrance at possible

    (preferably none). Some people are allergic to strong perfumes and colognes and we

    want to make it comfortable for everyone.

All members will continue to display courtesy to soloists/ensembles performing between

    major selections. Refrain from talking to your neighbors or fiddling with your instrument.

Gum should not be chewed during concerts.

    X. Ensembles/Solos:

There are occasions when we feature ensemble and soloists on concerts. The director of

    music will announce these opportunities as they arise. Some ensembles are better in

    different venues with different audiences, and the Director will need to know well in

    advance of each concert for programming. He will set up an audition for you or your

    ensemble and decide if the group/individual is or will be ready for the next concert.

    XI. Audition Policy:

Due to the large numbers of people interested in joining the orchestra, we now have an

    audition policy in place. If you know of someone interested in becoming a member of the

    ensemble, please have them contact the Director of Music for information. The Director

    or Recording Secretary will be in contact with anyone interested and will proceed from

    there.

Due to the limited number of practice time please do not invite anyone to “sit-in” and

    play on a rehearsal without the permission of the director of music.

    XII. Section Leaders:

Section Leaders are responsible for going over the handbook with new members and

    should keep a hard copy for reference with them at all times. They should make sure

    every section member (new and old) understands all aspects of this handbook (e.g. what

    to wear at concerts).

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When new members arrive at a rehearsal, please sit next to them during their first

    rehearsal. Make sure they have all of the music needed with appropriate cuts and

    markings from previous rehearsals.

Have a pencil for yourself and extras for members in your section in case they are

    missing one.

Section leaders will be in charge of holding extra music for members who are absent

    when it is distributed. Members of your section will check with you first to see if you

    have a copy for them. If you cannot attend a rehearsal please give the music to your

    stand partner to distribute.

If you play an instrument where there is more than one part, please have all parts on hand

    at each rehearsal in case someone forgets their music.

    XIII. Dues:

To keep this organization running each member is responsible for paying yearly dues.

    This covers music, equipment, performance venues, programs, etc. Dues are an

    important income resource that enable the orchestra to pursue its mission.

Membership dues are paid annually. Currently dues are $40 for adult members (ages 18

    and up) and $20 for those under 18.

Dues are made payable to the Williamson County Symphony Orchestra (WCSO) and are

    tax deductible.

    XIV. Website - Support and Contacts:

We are very proud of our website and hope it can be a primary source of assistance. It is

    updated regularly and should be the first place you check when any questions arise. The

    URL is below.

     www.williamsoncountysymphonyorchestra.org

Items you can find on the website:

    ? Contacts (emails addresses)

    ? Concert dates

    ? Directions to Concerts

    ? Bylaws

    ? Announcements

    ? Information about the Orchestra

    ? Handbook

    ? FAQ

    ? And lots more…

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    We are open to suggestions or comments regarding the website, so please feel free to contact the Webmaster if you have any.

    XV. Other Topics of Importance:

    As an orchestra we are a performance-based organization and therefore rely on an audience to come to our concerts. Do your best to promote the orchestra and encourage people to support us. This is easily done by posting flyers, bringing friends and family to concerts, and being enthusiastic about the orchestra.

    As well as filling up the seats at concerts we also encourage people to join the orchestra society to show their support. This is primarily for people who do not play an instrument, but still want to show their support and appreciation to the orchestra. Information on how to become a member is posted on our website.

    It takes a lot of manpower to run the orchestra each season and most of it is behind the scenes. Whenever you can please volunteer to help! People are needed to post signs throughout the community, set up for concerts, transport equipment, etc.

Most importantly have fun and enjoy the gift of making music!

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