By Barbara Washington,2014-12-06 06:00
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    Project Closeout Transition Checklist Provide basic information about the project including: Project Title The proper name used to identify this project; Project Working Title The working name or acronym that will be used for the project; Proponent Secretary The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring

    an enterprise project; Proponent Agency The agency that will be responsible for the management of the project; Prepared by The person(s) preparing this document; Date/Control Number The date the checklist is finalized and the change or configuration item control number assigned.

Project Title: Project Working Title:

Proponent Secretary: Proponent Agency:

Prepared by: Date/ Control Number:

    Complete the Status and Comments column. In the Status column indicate: Yes, if the item has been addressed and completed; No, if item has not been addressed, or is incomplete; N/A, if the item is not applicable to this project. Provide comments or describe the plan to resolve the item in the last column.

     Item Status Comments/

    Plan to Resolve

    1 Have all the product or service deliverables

    been accepted by the customer?

    1.1 Are there contingencies or conditions related

    to the acceptance? If so, describe in the


    2 Has the project been evaluated against each

    performance goal established in the project

    performance plan?

    3 Has the actual cost of the project been tallied

    and compared to the approved cost baseline?

    3.1 Have all approved changes to the cost

    baseline been identified and their impact on

    the project documented?

    4 Have the actual milestone completion dates

    been compared to the approved schedule?

    4.1 Have all approved changes to the schedule

    baseline been identified and their impact on

    the project documented?

     Item Status Comments/

    Plan to Resolve 5 Have all approved changes to the project

    scope been identified and their impact on the

    performance, cost, and schedule baselines


    6 Has operations management formally

    accepted responsibility for operating and

    maintaining the product(s) or service(s)

    delivered by the project?

    6.1 Has the documentation relating to operation

    and maintenance of the product(s) or

    service(s) been delivered to, and accepted by,

    operations management?

    6.2 Has training and knowledge transfer of the

    operations organization been completed?

    6.3 Does the projected annual cost to operate and

     maintain the product(s) or service(s) differ

    from the estimate provided in the project

    proposal? If so, note and explain the

    difference in the Comments column.

    7 Have the resources used by the project been

    transferred to other units within the


    8 Has the project documentation been archived

    or otherwise disposed as described in the

    project plan?

    9 Have the lessons learned been documented in

    accordance with the Commonwealth Project

    Management guideline?

    10 Has the date for the post-implementation

    review been set?

    10.1 Has the person or unit responsible for

    conducting the post-implementation review

    been identified?


    The Signatures of the people below relay an understanding that the key elements within the Closeout Phase section are complete and the project has been formally closed.

    Position/Title Name Date Phone Number

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