By Erica Patterson,2014-12-06 06:00
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    Project Closeout Report

A. General Information

    Provide basic information about the project including: Project Title The proper name used to identify this

    project; Project Working Title The working name or acronym that will be used for the project; Proponent

    Secretary The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an

    enterprise project; Proponent Agency The agency that will be responsible for the management of the project;

    Prepared by The person(s) preparing this document; Date/Control Number The date the report is finalized

    and the change or configuration item control number assigned.

Project Title: Project Working Title:


    Secretary: Proponent Agency:

Prepared by: Date/ Control Number:

B. Project Deliverables

     List all Project Deliverables and the date each was accepted by the user. Identify any contingencies or conditions

    related to the acceptance.

    Deliverable Date Accepted Contingencies or Conditions


C. Performance Baseline

    Document how the project performed against each Performance Goal established in the Project Performance Plan. Project Business Objective Performance Goal Results


D. Cost (Budget) Baseline

    State the Planned Cost and Funding for the project, as approved in the Initial Cost Baseline and the Project Charter.

    State the Actual Cost and Funding at completion. Document and explain all cost and funding variances, including

    approved changes to the cost baseline.

Expenditures ($000)

     Planned Actual Variance Explanation

     Internal Staff Labor


    Software Tools


     Materials and Supplies




     Contingency (Risk)


Funding Source ($000)

     Planned Actual Variance Explanation

     General Fund

    Non-General Fund





E. Schedule Baseline

    Compare the initial approved schedule baseline against the actual completion dates. Enter the planned start and finish dates from the initial schedule baseline. Document all actual start, finish dates, and explain any schedule variances, including approved changes to the schedule baseline


    WBS Elements Planned Actual Finish Actual

    Activity or Task Start Date Start Date Date Finish Date Variance Explanation of Variance


F. Scope

    Document any changes to the Project Scope and their impact on Performance, Cost, or Schedule Baselines.

    Scope Change Impact of Scope Change


G. Operations and Maintenance

    Describe the plan for operation and maintenance of the product, good, or service delivered by the project. State the projected annual cost to operate and maintain the product, good, or service. Identify where and why this projection of cost differs (if it differs) from the Project Proposal. If the operation and maintenance plan is not in place, what is the target date for the plan and what is the impact of not having operations and maintenance for the product, good, or services in place.

1. Operations and Maintenance Plan


    2. Operations and Maintenance Cost

Expenditures ($000)

     Planned Actual Variance Explanation Internal Staff Labor


    Software Tools


    Materials and





    Contingency (Risk)


Funding Source ($000)

     Planned Actual Variance Explanation General Fund Non-General Fund Federal Other Total


H. Project Resources

    List the Resources specified in the Resource Plan and used by the project. Identify to whom each resource was

    transferred and when it was transferred. Account for all project resources utilized by the project.

    Person or

    Resource Organization Who

    (Describe or name the resource used) Received Resource Turnover Date

     Project Team

Customer Support



     Software Tools



I. Project Documentation

    Identify all project documentation materials stored in the project library or other repository. Identify the type of media used and the disposition of the project documentation (see Communications Plan).

    Report(s) and

    Document(s) Media Used Storage Location Disposition

J. Lessons Learned

    Identify Lessons Learned for feedback to the Commonwealth Project Management process. Lessons Learned should be stated in terms of Problems (or issues) and Corrective Actions taken. Provide a brief discussion of the problem that identifies its nature, source, and impact. Site any references that provide additional detail. References may include project reports, plans, issue logs, change management documents, and general literature or guidance used that comes from another source.

    Statement of Problem Discussion References Corrective Actions


    K. Dates for Post Implementation Review and Report Identify the date for completing the post implementation report and the person responsible for this action.

     Action Date Responsible Person Post - Implementation Review

    Post - Implementation Report

L. Approvals

    Position/Title Signature/Printed Name/Title Date

     Project Manager

     Project Sponsor

     Program/Agency Management


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