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BTI (Board of Treasury Investments) AGENCY INVESTMENT WITHDRAWAL

By Russell Ray,2014-08-11 21:23
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BTI (Board of Treasury Investments) AGENCY INVESTMENT WITHDRAWAL

    BTI (Board of Treasury Investments) AGENCY INVESTMENT WITHDRAWAL

    ADD BTI AGENCY WITHDRAWAL

If your agency is authorized to invest, the following materials will assist you in adding, modifying, and inquiring on

    BTI Agency Withdrawal Investment transactions.

? Add a BTI Agency Withdrawal

    1. At the Main Menu screen, type the number for Investments BTI and press <ENTER>.

    2. At the Investments BTI menu screen, type the number for Agency Withdrawal and press <ENTER>.

    3. At the Agency Withdrawal menu screen, type the number for Add Agency Withdrawal and press

    <ENTER>.

    4. Complete the Add Agency Withdrawal Detail screen and press PF9.

    5. Complete the Add Agency Withdrawal Split screen and press <ENTER>

    6. The BTI Agency Withdrawal has now been added to WVFIMS.

    7. A coversheet will print that summarizes your transaction. The document will have a unique B number

    assigned to it by WVFIMS for tracking/inquiry purposes.

    8. BTI Agency Withdrawal coversheets are electronically approve to the State Treasurer’s Office

    (Organization 1300).

Fast Path Code: BXA

    Add BTI Agency Withdrawal Detail Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 05/16/05 WVFA10YE FINANCIAL INFORMATION MANAGEMENT SYSTEM 14:38:46 AGENCY WITHDRAWAL - ADD AGENCY WITHDRAWAL FROM BTI FUND: ____ TO AGENCY FUND: ____

     WITHDRAWAL AMOUNT: ______________

     COMMENTS: ___________________________________________________ CONTACT NAME: FIMS J TELEPHONE NUMBER: 00 304 558 - 0000

     TELEPHONE EXT: 0300

    NEXT: ___

    PF3=END PF4=MENU PF9=SPLIT

ON SCREEN What You See/What You Do

    FROM BTI FUND Type the four (4) digit BTI fund number the investment will be withdrawn from.

    (required)

    TO AGENCY FUND Type your four (4) digit fund number you want the investment transferred to. (required)

    WITHDRAWAL Type the dollar amount of this investment withdrawal. (required) AMOUNT

    COMMENTS The required comment for an Agency Withdrawal is the Settlement Date. The

    Settlement Date is the desired date the funds should be available in your fund.

    For example, if March 30, 2005, is the settlement date, you would type the following in

    the comment field: 3/30/05

     1

ON SCREEN What You See/What You Do

    CONTACT NAME Prefilled based upon your user profile.

    TELEPHONE Prefilled based upon your user profile.

    NUMBER

    <THEN DO ONE OF THE FOLLOWING>

    PF9 Press PF9 to access the split screen.

    <OR>

    PF3/PF4 Press PF3 or PF4 to exit this screen and cancel the transaction.

    Add BTI Agency Withdrawal Split Screen

ID: FI#3004 STATE OF WEST VIRGINIA 05/16/05

    WVFA10YF FINANCIAL INFORMATION MANAGEMENT SYSTEM 14:54:41 AGENCY WITHDRAWAL - ADD AGENCY WITHDRAWAL - SPLIT WITHDRAWAL TOTAL: 100.00

     ACTION POOL ACCOUNT AMOUNT

     _ ____ ____________ ______________ _ ____ ____________ ______________ _ ____ ____________ ______________ _ ____ ____________ ______________ _ ____ ____________ ______________

     ================ DETAIL TOTAL: ______________ NEXT: ___ PF3=END PF4=MENU PF6=TOP PF7=BKWD PF8=FWD PF9=RETURN

ON SCREEN What You See/What You Do

    WITHDRAWAL TOTAL Prefilled from entry on the previous screen. You can modify this amount

    without returning to the detail screen, by placing your cursor on this field and

    typing the new withdrawal amount. The withdrawal amount on the previous

    screen will change automatically.

    ACTION No entry necessary. This field is only used for modification purposes.

    POOL Type the four (4) digit withdrawal pool number. This may be alpha-numeric.

    (required)

    ACCOUNT Type the account number associated with the appropriate withdrawal pool

    number. (required)

    AMOUNT Type the dollar amount for this pool/account combination. (required)

    <THEN DO ONE OF THE FOLLOWING>

    PRESS <ENTER> Press <ENTER> to add the Agency Withdrawal. WVFIMS will assign a unique

    B document number to this transaction. Agency Withdrawal transactions are

    electronically approved to the State Treasurer’s Office (organization 1300).

    <OR>

     2

ON SCREEN What You See/What You Do

    PF8 If you need additional splits screens for entry, after you complete one screen, you can

    press PF8 to scroll forward to a new split screen.

    <OR>

    PF7 If you press PF8 to scroll forward to a new split screen, you can press PF7 to return to

    the previous split screen.

    <OR>

    PF9 You can press PF9 to return to the detail screen without erasing any information you

    have typed on the split screen. To return to the split screen from the detail screen, press

    PF9 again.

    <OR>

    PF3 Press PF3 to return one screen. Any information you typed on the split screen will be

    erased.

    <OR>

    PF4 Press PF4 to return to the last menu screen. Any information you typed on the split

    screen will be erased.

Note: The State Treasurer’s Office (STO) has implemented paperless revenue, which streamlines the

    investment process. It is not necessary to forward the cover sheet to the STO/Board of Treasury Investments (BTI) for this transaction if someone who has signature authority for investments electronically approves the transaction. Otherwise, a signed coversheet will have to be forwarded to the STO/BTI after it is electronically approved. If someone with signature authority for investments electronically approves the transaction, the STO/BTI will be able to see your pending investment and they will process the investment and forward it electronically to the State Auditor’s Office for COMpletion.

    MODIFY/DELETE BTI AGENCY WITHDRAWAL

    A BTI Agency Withdrawal can only be modified or deleted if it has not been electronically approved to the State Treasurer’s Office (organization 1300). Once electronically approved, modifications are no longer possible unless the transaction is rejected to your agency. The status of the BTI Agency Withdrawal must be either UAP, REA, or REJ for you to be able to do a modification or deletion.

? Modify a BTI Agency Withdrawal

    1. At the Main Menu screen, type the number for Investments - BTI and press <ENTER>.

    2. At the Investments - BTI menu screen, type the number for Agency Withdrawal and press <ENTER>.

    3. At the Agency Withdrawal menu screen, type the number for Modify Agency Withdrawal and press

    <ENTER>.

    4. At the Modify Agency Withdrawal Key Prompt screen, type the document ID number and press

    <ENTER>.

    5. Complete the Modify Agency Withdrawal Detail screen and press PF9.

    6. Complete the Modify Agency Withdrawal Split screen and press <ENTER>.

    7. The BTI Agency Withdrawal has now been modified and added to WVFIMS.

    8. A coversheet will print that summarizes your transaction. The document will retain the original unique

    B number assigned to it by WVFIMS for tracking/inquiry purposes.

    9. BTI Agency Withdrawal coversheets are electronically approved to the State Treasurer’s Office

    (Organization 1300).

     3

? Delete a BTI Agency Withdrawal

    1. At the Main Menu screen, type the number for Investments -BTI and press <ENTER>.

    2. At the Investments BTI menu screen, type the number for Agency Withdrawal and press <ENTER>.

    3. At the Agency Withdrawal menu screen, type the number for Modify Agency Withdrawal and press

    <ENTER>.

    4. At the Modify Agency Withdrawal Key Prompt screen, type the document ID number and press

    <ENTER>.

    5. On the Modify Agency Withdrawal Detail screen, press PF12 (delete) to initiate the deletion.

    6. You will receive a system message prompting you to press PF12 again to confirm deletion. If you do

    not want to delete the transaction, press PF3 to exit the conversation.

    7. If you do want to delete the transaction, press PF12 (delete) again to confirm deletion. The transaction

    will be deleted and a cover sheet will be generated to reflect the deletion.

    8. You do not have to electronically approve a deleted BTI Agency Withdrawal to any organization. You

    can file the cover sheet for your records.

Fast PathCode: BXM

    Modify BTI Agency Withdrawal Key Prompt Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 05/16/05 WVFA10YG FINANCIAL INFORMATION MANAGEMENT SYSTEM 15:21:24 AGENCY WITHDRAWAL - MODIFY AGENCY WITHDRAWAL KEY PROMPT DOC ID: __________ NEXT: ___ PF3 =END PF4 =MENU

    ON SCREEN What You See/What You Do

    DOC ID Type the Document ID number for the Agency Withdrawal you want to modify.

    <THEN DO ONE OF THE FOLLOWING>

    PRESS <ENTER> Press <ENTER> to proceed to the Modify Agency Withdrawal Detail Screen.

    <OR>

    PF3/PF4 Press PF3 or PF4 to exit this screen and cancel the transaction.

     4

    Modify BTI Agency Withdrawal Detail Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 05/16/05 WVFA10YH FINANCIAL INFORMATION MANAGEMENT SYSTEM 15:26:21 AGENCY WITHDRAWAL - MODIFY AGENCY WITHDRAWAL WVFIMS DOCUMENT: B000090701 STATUS: UAP TRANSACTION DATE: 05/16/05 FROM BTI FUND: 8593 CONSOLIDATED FUND TO AGENCY FUND: 2000 FIMS INVESTMENT FUND WITHDRAWAL AMOUNT: 100,000.00 COMMENTS: 3/30/05, #1234 CONTACT NAME: FIMS J TELEPHONE NUMBER: 00 304 558 - 0000 EXTENSION: 0300 NEXT: ___ PF3=END PF4 =MENU PF9=SPLIT PF10=APHIST PF12=DELETE

ON SCREEN What You See/What You Do

    WVFIMS DOCUMENT The document ID number of this transaction.

    STATUS The transaction status of this transaction.

    TRANSACTION DATE The date the original transaction was added to the system.

    FROM BTI FUND The BTI fund number and name you are withdrawing your investment from for

    this transaction. To modify, type the new BTI fund number.

    TO AGENCY FUND Your agency WVFIMS Fund number and name will display for the fund you are

    using for this investment withdrawal. To modify the fund number, type the new

    fund number. The fund name will change after you add the transaction.

    WITHDRAWAL AMOUNT The withdrawal amount for this transaction. To modify, type a new withdrawal

    amount.

    COMMENTS The settlement date originally added for this transaction. To modify, type a new

    settlement date.

    CONTACT NAME Prefilled from your user profile.

    TELEPHONE NUMBER Prefilled from your user profile.

    <THEN DO ONE OF THE FOLLOWING>

    PF9 Press PF9 to access the Modify Agency Withdrawal Split screen.

    <OR>

    PF10 Press PF10 to view the Approval History screen.

    <OR>

    PF3 Press PF3 to return one screen. Any information typed on this screen will be

    erased.

    <OR>

    PF4 Press PF4 to return to the last menu screen. Any information typed on this

    screen will be erased.

     5

    Modify BTI Agency Withdrawal Split Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 05/02/05

    WVFA10YI FINANCIAL INFORMATION MANAGEMENT SYSTEM 10:56:36

     AGENCY WITHDRAWAL MODIFY AGENCY WITHDRAWAL - SPLIT

     WITHDRAWAL TOTAL: 100000.00

     ACTION POOL ACCOUNT AMOUNT

     _ V334 1234________ 100000.00

     _ ____ ____________ _______________

     _ ____ ____________ _______________

     _ ____ ____________ _______________

     ================

     DETAIL TOTAL: 100000.00

     NEXT: ___ PF3 =END PF4 =MENU PF6 =TOP PF7 =BKWD PF8 =FWD PF9 =RETURN

ON SCREEN What You See/What You Do

    WITHDRAWAL The dollar amount of this investment transaction. To modify, you can place your cursor TOTAL on this field and type the new dollar amount. The amount will automatically change on

     the previous screen.

    ACTION You have three options for this field:

     A Add Type A to add a new pool, account, and withdrawal amount

     M Modify Type M to modify an existing pool, account, and/or withdrawal amount

     D Delete Type D to delete an existing pool, account, and withdrawal amount

     combination

    POOL The withdrawal pool number for this transaction. To modify, type a new pool number.

    ACCOUNT The withdrawal account number for this transaction. To modify, type a new account

    number.

    AMOUNT The withdrawal amount for this pool and account combination. To modify, type a new

    amount.

    DETAIL TOTAL The total dollar amount for all pool and account combinations.

    <THEN DO ONE OF THE FOLLOWING>

    PRESS <ENTER> Press <ENTER> to add the BTI Agency Withdrawal to WVFIMS. An agency cover

    sheet for review will print to summarize this transaction. The document will maintain the

    same unique B number assigned to it by WVFIMS for tracking/inquiry purposes. You

    will electronically approve this transaction to the State Treasurer’s Office (organization

    1300).

    <OR>

    PF8 If you need additional split screens, you can press PF8 to access a new split screen. You

    must entirely complete one split screen, before you can access a new split screen.

    <OR>

    PF7 If you press PF8 to access a new split screen, you can press PF 7 to review a previous

    split screen without losing any split screen information.

    <OR>

     6

ON SCREEN What You See/What You Do

    PF9 Press PF9 to return to the detail screen without losing any split screen information. To

    return to the split screen, press PF9 again

    <OR>

    PF3 Press once to return to the detail screen. Any information you typed on the split screen

    will be erased.

    <OR>

    PF4 Press once to return to the last menu screen. The transaction will be cancelled and any

    information you have typed will be erased.

    DELETE INSTRUCTIONS

ON SCREEN What You See/What You Do

    PF12 If you want to delete this transaction, press PF12 once. You will receive the following

    confirmation message: PRESS PF12/24 TO CONFIRM DELETE

    If you want to continue the deletion of this transaction, press PF12 again. The transaction

    will be deleted and you will receive a cover sheet to reflect this deletion.

    If you press PF12 once and determine you do not want to delete this transaction, press

    PF3 or PF4 to cancel the deletion.

     7

    This conversation can be used to inquire on a BTI Agency Withdrawal. An Agency Withdrawal can be inquired on regardless of its transaction status.

? Inquire BTI Agency Withdrawal

    1. At the Main Menu screen, type the number for Investments - BTI and press <ENTER>.

    2. At the Investments - BTI menu screen, type the number for Agency Withdrawal and press <ENTER>.

    3. At the Agency Withdrawal menu screen, type the number for Inquire Agency Withdrawal and press

    <ENTER>.

    4. At the Inquire Agency Withdrawal Key Prompt screen, type the document ID number and press

    <ENTER>.

    5. You will proceed to the Inquire Agency Withdrawal Detail screen.

Fast Path Code: BXQ

    Inquire BTI Agency Withdrawal Key Prompt Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 03/30/05 WVFA10YJ FINANCIAL INFORMATION MANAGEMENT SYSTEM 15:27:03 AGENCY WITHDRAWAL INQ AGENCY WITHDRAWAL KEY PROMPT DOC ID: __________ NEXT: ___ PF3 =END PF4 =MENU

    ON SCREEN What You See/What You Do

    DOC ID Type the Document ID number for the BTI Agency Withdrawal you want to inquire on.

    <THEN DO ONE OF THE FOLLOWING>

    PRESS <ENTER> Press <ENTER> to proceed to the Inquire BTI Agency Withdrawal Detail Screen.

    <OR>

    PF3/PF4 Press PF3 or PF4 to exit this screen and cancel the transaction.

     8

    Inquire BTI Agency Withdrawal Detail Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 05/04/05 WVFA10YK FINANCIAL INFORMATION MANAGEMENT SYSTEM 09:37:34 AGENCY WITHDRAWAL INQUIRE AGENCY WITHDRAWAL WVFIMS DOCUMENT: B000090691 STATUS: UAP COMMENT: N TRANSACTION DATE: 04/28/05 FROM BTI FUND: 8593 CONSOLIDATED FUND TO AGENCY FUND: 2000 FIMS INVESTMENT FUND WITHDRAWAL AMOUNT: 100000.00 COMMENTS: 05/02/05, #1234 CONTACT NAME: FIMS J TELEPHONE NUMBER: 00 304 558 0000 TELPHONE EXTENSION: 0301 NEXT: ___ PF3=END PF4=MENU PF5=REPRINT PF6=COMMENT PF9=SPLIT PF10=APHIST ON SCREEN What You See/What You Do

    WVFIMS DOCUMENT The document ID number for this transaction.

    STATUS The transaction status for this transaction.

    COMMENT Y = additional comment exists for this transaction N = no additional comments

    TRANSACTION DATE The date the transaction was originally added.

    FROM BTI FUND The BTI fund number and name for this transaction.

    TO AGENCY FUND Your agency WVFIMS fund number and name for this transaction.

    WITHDRAWAL AMOUNT The total withdrawal dollar amount for this transaction.

    COMMENTS The settlement date for this investment transaction.

    CONTACT NAME Prefilled from user profile.

    TELEPHONE NUMBER/EXT Prefilled from user profile.

    <THEN DO ONE OF THE FOLLOWING>

    PF3 Press PF3 to return one screen.

    <OR>

    PF4 Press PF4 to return to the last menu screen.

    <OR>

    PF5 Press PF5 to reprint a copy of the coversheet.

    <OR>

    PF6 If the Comment field = Y, press PF6 to view additional comments for this

    transaction.

    <OR>

    PF9 Press PF9 to access the Split Screen

    <OR>

    PF1O Press PF10 to view the approval history for this transaction.

     9

    Inquire BTI Agency Withdrawal Split Screen

     ID: FI#3004 STATE OF WEST VIRGINIA 05/04/05 WVFA10YL FINANCIAL INFORMATION MANAGEMENT SYSTEM 09:45:54 AGENCY WITHDRAWAL INQUIRE AGENCY WITHDRAWAL - SPLIT WITHDRAWAL TOTAL: 100000.00 POOL ACCOUNT AMOUNT V334 1234 100000.00 ____ ____________ __________________ ____ ____________ __________________ ____ ____________ __________________ ================== DETAIL TOTAL: 100000.00 NEXT: ___ PF3=END PF4=MENU PF6=TOP PF7=BKWD PF8=FWD PF9=RETURN

ON SCREEN What You See/What You Do

    WITHDRAWAL The dollar amount of this investment withdrawal.

    TOTAL

    POOL The withdrawal pool number for this transaction.

    ACCOUNT The withdrawal account number for this transaction.

    AMOUNT The withdrawal amount for this pool and account combination.

    DETAIL TOTAL The total dollar amount for all pool and account combinations for this withdrawal.

    <THEN DO ONE OF THE FOLLOWING>

    PF8 If additional split screens exist, you can press PF8 to view additional screens.

    <OR>

    PF7 If you press PF8 to inquire on a new split screen, you can press PF 7 to review a previous

    split screen.

    <OR>

    PF9 Press PF9 to return to the detail screen. To return to the split screen, press PF9 again

    <OR>

    PF3 Press once to return to the detail screen.

    <OR>

    PF4 Press once to return to the last menu screen.

     10

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