Who is Eligible

By Frederick Ford,2014-12-28 14:09
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Who is Eligible

    American Recovery and

    Reinvestment Act (ARRA)



     No application fees, points, or hidden costs

     Interest Rate





     Public Schools & Colleges

     Local Governments

     Special Districts

     Public Hospitals

     Public Care Institutions



     California Energy Commission Phone: (916) 654-4104


    ; ARRA loan funds may only be used Are You Eligible?

    to supplement and may not be used to

    supplant funds already committed or ; Public Schools and Colleges

    expected to be received in support of the ; Cities loan funded project. ; Counties ; Special Districts ; Public Hospitals ; Recipients must have DUNS ; Public Care Institutions Number. Dun & Bradstreet (D&B) is a unique nine digit identification number. To NOTE: Projects on facilities owned or request your D-U-N-S Number via the Web operated by the State of California do NOT go to: qualify for ARRA loan funding. ; Recipients must be registered with What projects are prohibited? Central Contractor Registration (CCR). To register via the Web go to: All projects that are not consistent with the ARRA project funding criteria, including: ; Swimming Pools ; Recipients must be in full ; Gambling Establishments compliance with the Single Audit Act ; Aquariums requirements. For more information please ; Zoos contact the California State Controller’s ; Golf Courses office at email: What are the requirements? The terms and conditions of the 1% interest ; ARRA funded loans will be rate loan require ARRA accountability amortized on the estimated annual energy requirements for tracking and monthly cost savings achieved by the loan-funded reporting of the funds. project. Loan recipients must account for these funds separately to meet ARRA federal reporting requirements. Additional Federal Requirements ; All projects must be completed and ARRA-funded loans must comply with loans fully disbursed (i.e. all invoices must various federal requirements as specified in be submitted and paid) on or before the loan agreements and attachments. April 30, 2012. Applicants should give special consideration to the select requirements that follow, as ; Loan recipients must adhere to all these requirements may have a significant ARRA monthly reporting, auditing and other impact on the applicant’s proposed project. requirements as detailed in the loan agreement.

For additional information on Davis-Bacon Additional Federal Requirements:

    Act requirements; please see the Davis-

    Bacon Act Questions and Answers available

    at: 1. National Environmental Policy Act

     (NEPA): Loan recipients are restricted from 4. Buy American Act: ARRA funds may taking any action using federal ARRA funds not be used for a project for the construction, for projects that would have an adverse alteration, maintenance, or repair of a public effect on the environment or limit the choice building or public work unless all of the iron, of reasonable alternatives prior to U.S. steel and manufactured goods used in the Department of Energy (DOE) providing a project are produced in the United States in final NEPA determination regarding these a manner consistent with United States projects.

    obligations under international agreements.

    This requirement may only be waived by the Loan applicant must complete the

    applicable federal agency in limited NEPA Compliance Form (included as

    situations, as specified in ARRA. Guidelines Attachment 1), which contains additional from the Department of Energy are information about NEPA.

    available at:

    american_provision.html 2. National Historic Preservation Act

     (NHPA): Projects involving a building or

    What projects are eligible? structure that is included in the National

     Register of Historic Places (NRHP) or

    Projects with proven energy and/or capacity eligible for inclusion in the NRHP require savings are eligible, provided they meet the additional documentation.

    eligibility requirements for Energy

    Conservation Assistance Account (ECAA) Loan applicants must submit a

    loans. consultation request letter. A consultation

     request must be submitted even if the

    You can purchase and install commercially project does not involve a historic sight. For available energy efficiency equipment with additional information on NHPA

    proven energy and/or capacity savings. requirements, please see the National

     Historic Preservation Act Forms (included Projects already funded with an existing as Attachments 3 and 4).

    loan or already installed are ineligible.

    Please call if you have any questions.

     3. Davis-Bacon Act (Federal prevailing

    Examples of qualified projects: wage law): In accordance with ARRA

     Section 1606, all laborers and mechanics ; Lighting employed by contractors and

    subcontractors on projects funded directly ; Heating and air conditioning systems

    by or assisted in whole or in part by and ; Motors and pumps

    through the Federal Government pursuant ; Automated energy management

    to ARRA must be paid wages at rates not systems and controls

    less than those prevailing on projects of a ; Cogeneration equipment

    character similar in the locality as ; Light emitting diode (LED) traffic signal determined by the United States Secretary modules of Labor in accordance with Subchapter IV ; Renewable energy systems of Chapter 31 of Title 40, United States ; Thermal energy storage systems Code (Davis Bacon Act). When Can You Start Your Project?

Your loan agreement must be fully executed

    before you can start your project. Only

    project-related costs that are incurred Simple Amount of Loan ($) and paid for after Energy Commission’s Payback (yrs) = ________________ loan execution may be included in the Anticipated Annual Energy

    loan request. Cost Savings ($/yr)

Applicants assume all financial risk should

    Interest Rate the Energy Commission not approve the

     application or if all loan documents are not

    executed. If the loan is not approved or The interest rate is a fixed for the term of executed, the Energy Commission is not the loan.

    responsible for reimbursement of any costs.

     ; The loan term cannot exceed the Does Your Facility Qualify? useful life of loan-funded equipment.

    Existing buildings or other energy using ; Only approved project-related costs facilities are eligible. Some new buildings with invoices dated after loans are officially and facilities may also be eligible. executed by the Energy Commission are

     eligible to be reimbursed from loan funds. If How Much is Available? the application is not approved for any

     reason, the Energy Commission is not Please call for latest funding availability. responsible for reimbursement of any costs. Loans can finance up to 100 percent of the

    project costs.

     Loan Security Requirements

    When Should You Submit Your

    Application? It’s simple. A promissory note and a loan

     agreement between you and the Energy Now! Complete applications for funding will Commission are all that is required to be processed on a first come, first served secure the loan. Please call to get a copy of basis, and reviewed by a technical these documents or you can download them committee. Applications are deemed at:

    complete if they include all necessary

    documentation to verify eligibility and

    compliance with all requirements, including How Are Funds Disbursed?

    federal ARRA requirements.

     The funds are available on a reimbursement The Energy Commission reserves the right basis. For each reimbursement request, to close the solicitation period at any time, receipts and invoices for incurred expenses so don't delay. Don't miss this opportunity. must be submitted along with payment


    Criteria for Loan Approval

     The final 10 percent of the funds will be A feasibility study is required to verify retained until the project is completed. savings. Energy efficiency projects must be

    technically and economically feasible. Interest is charged on the unpaid principal Loans for energy projects must be repaid computed from the date of each from energy cost savings within 15 years, disbursement to the borrower.

    including principal and interest

    (approximately 13 years simple payback).

Simple payback is calculated by dividing the Repayment Terms

    dollar amount of the loan by the anticipated

    first year’s annual energy cost savings:

    The repayment schedule is based on the estimated annual projected energy cost savings from the aggregated project(s), using energy costs and operating schedules at the time of loan approval.

    ARRA funded loans will be amortized on the estimated annual energy cost savings achieved by the loan-funded project. Applicants will be billed twice a year after the projects are completed.

    The final 10 percent of the funds will be retained until the project is completed. Interest is charged on the unpaid principal computed from the date of each

    disbursement to the borrower.

Loan Agreement

    A copy of the loan agreement and Exhibit D are available for downloading as an Adobe Acrobat Portable Document Format (PDF) or Microsoft Word document at:

    For Help Call (916) 654-4104


How Do You Apply? Unless otherwise specified in the “Other Information” column,

    just submit the information shown below or go to and fill it out online.

Your application must be complete before processing can begin. For incomplete

    applications, information must be received within a specific time or the application will

    be returned unprocessed.

    Copies Attach to application Other Information Needed

    Completed and signed loan Original plus

    application one copy

     Completed Summary of

    Recommended Energy One copy

    Efficiency Measures in Loan

    Request Table

    The study must contain: a) description of

    energy efficiency projects and buildings/

    facilities affected by these projects, b)

    discussion of baseline energy use for the

    affected facilities, including annual energy Feasibility Study* One copy related utility bills, c) all calculations and assumptions to support the technical

    feasibility and energy savings of the

    recommended projects, d) proposed budget

    detailing all project costs, and e) proposed

    schedule for implementation of the projects.

    The resolution must be submitted with the Copy of a signed resolution, One copy application. The title of the official signing motion, order, etc. from your the loan agreement should be the same one governing board (see sample). named in the resolution, motion, or order.

    Include completed copy of the NEPA

    National Environmental Policy Compliance Form (Attachment 1). If the Act (NEPA) Compliance applicant is unable to certify that the

    Documentation Original proposed project falls within one of the DOE-

     established categorical exclusions for NEPA, Attachment 1 and the applicant must additionally submit a Attachment 2, if applicable NEPA environmental questionnaire

    (Attachment 2).


    All applicants must review and follow the

    steps delineated in Attachments 3 and 4 and

    submit documentation to the Energy

    Commission that demonstrates the project is National Historic Preservation compliant with the NHPA. Include Act (NHPA) Compliance One copy documentation demonstrating that the Documentation applicant has complied with the NHPA by consulting with the California State Historic Attachments 3 and 4 Preservation Officer (SHPO) and, if

    applicable, the Tribal Historic Preservation

    Officer (THPO), as required by Section 106

    of the NHPA.

    California Environmental Quality One copy Include a copy of documentation Act (CEQA) Compliance demonstrating that the applicant has Documentation complied with CEQA in approving the

     project. There are three possible actions the

     applicant can take. The applicant could

     determine that the activity undertaken by the

     loan is:

    Attachment 5

     1. Not a project (include analysis

     supporting the conclusion that the

    activity is not a project); or

    2. A project that is exempt (include the

    Notice of Exemption); or

    3. The project is not exempt, in which

    case the applicant should indicate

    which type of environmental

    document it has prepared:

    --Negative Declaration (include the

    Notice of Determination)

    --Mitigated Negative Declaration (include

    the Notice of Determination)

    --Environmental Impact Report.

    (Include the Notice of Determination.)

    The agenda item and/or the resolution

    should include the finding on CEQA


     Copy of agenda item (staff One copy ; If the CEQA finding is in the agenda item, report) accompanying resolution include both the item and the resolution.

    ; If the CEQA finding is in the resolution,

    application does not need to include a

    copy of the agenda item


    * If you are submitting multiple applications, please put each application package in a separate envelope. If the energy audit/feasibility study is used to justify energy efficiency projects in multiple applications, submit one copy of the audit/study and indicate the application package that contains the audit /study.

     Where Do I Submit My Application? Who Do I Call?

    Send your application package with the

    specified copies to: Call or email the California Energy

     Commission to discuss project and

    California Energy Commission facility eligibility, funding availability,

    Special Projects Office and application requirements.

    Attn: ECAA Loan Program

    1516 Ninth Street, MS 42 (916) 654-4104

    Sacramento, CA 95814-5512

    A copy of the loan agreement and Exhibit D is available for downloading as an Adobe Acrobat Portable Document Format (PDF) or Microsoft Word document at:

    Energy Commission staff will review your loan application. It may be necessary to arrange a site visit to discuss your project and loan request.



    Interest Rate 1%



    DUNS* Number:

    Attach additional documentation (see Table on previous page showing items to attach to


    Mailing City: Zip: Address:

    Street City:Zip: Address:


    Contact Title: Person:

    E-mail: Phone: Fax:

     *DUNS Number is issued by Dun & Bradstreet (D&B). It is a unique nine digit identification number.

     To request your D-U-N-S Number via the Web go to:


A. Has any funding (such as local funds or other available funds) been previously

    committed or approved for this project?

     ; Yes If yes, please complete Section B:



    Source of Funds approved/committed:

     Provide details:

    Amount of funding approved:

    ARRA loan funds may only be used to supplement and may not be used to supplant funds already committed or expected to be received in support of the loan funded project.

     For Help Call (916) 654-4104


    C. Has your agency applied for, expect to apply for, or received any utility


;;; Yes If yes, please complete Section D:



    Source of Rebates/Incentives:

     Amount :



    Estimated start date:


    Estimated completion date:

    ; Projects must be completed and loans fully disbursed on or before

    April 30, 2012.


    Total project costs

    (include all installation costs):

    Amount requested from

    the Energy Commission:


A. Has your agency completed the NEPA Compliance Form (Attachment 1) and included it with the

    loan application?

     Yes, Go to B.

     No, STOP: Please complete NEPA Compliance Form and submit it with the loan application.

    B. Does proposed loan-funded project fall within one of the DOE-established categorical

    exclusions for NEPA?

     Yes, Go to Question 6.

     No, Go to C.

    C. If no to question B, has your agency completed the NEPA environmental questionnaire and

    included it with the loan application?

     Yes, Go to Question 6.

     No, STOP: Please complete NEPA environmental questionnaire and submit it with the loan

    application. See Attachment 2.



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