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SJSU Fire Preparedness Plan

By Catherine Holmes,2014-06-17 18:10
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SJSU Fire Preparedness Plan ...

Fire Preparedness Plan

REVISED 08/08

San José State University Fire Preparedness Plan

    Revised 08/08

    FIRE PREPAREDNESS PLAN ......................................................................... 3 PURPOSE AND INTRODUCTION ......................................................................................... 3 PLAN UPDATES ........................................................................................................... 3 UNIVERSITY RESPONSIBILITY TO EMPLOYEES ........................................................................ 3 PLAN DISTRIBUTION..................................................................................................... 4 1. SJSU FIRE EMERGENCY ACTION PLAN ..................................................... 4 ROLES AND RESPONSIBILITIES......................................................................................... 5 POSITION RESPONSIBILITY ............................................................................................. 5 EMERGENCY ESCAPE ROUTES .......................................................................................... 7 COMMUNICATIONS ....................................................................................................... 7 University Police Department Dispatch ................................................................................. 7 UPD Chief of Police............................................................................................................. 8 RESCUE AND MEDICAL DUTIES ........................................................................................ 8 FORMS AND CHECKLISTS ............................................................................................... 8 2. FIRE PREVENTION PLAN ......................................................................... 8 FIRE HAZARDS ........................................................................................................... 9 FIRE INSPECTION ........................................................................................................ 9 EVACUATION SIGNAGE, PROCEDURES, AND CHECKLISTS ........................................................ 10 EVACUATING THE DISABLED AND INJURED ......................................................................... 10 ASSIGNED ROLES, QUALIFICATIONS, AND RESPONSIBILITIES................................................... 11 OFFICE OF THE VICE PRESIDENT OF ADMINISTRATION AND FINANCE .......................................... 11 BUILDING EVACUATION ORGANIZATION CHART ................................................................... 11 BUILDING OWNERS .................................................................................................... 12 DEPARTMENT/BUILDING CHEMICAL SAFETY OFFICER ............................................................. 13 BUILDING EVACUATION COORDINATOR ............................................................................. 13 BUILDING EVACUATION TEAM MEMBER ............................................................................. 14 FORMS .................................................................................................................. 14 EDUCATION AND TRAINING ........................................................................................... 15 EVACUATION DRILLS .................................................................................................. 15 FORMS AND CHECKLISTS ............................................................................................. 15 APPENDIX OF CHECKLISTS AND FORMS .................................................... 16 FIRE CHECKLIST ....................................................................................................... 16 BUILDING EVACUATION COORDINATOR CHECKLIST ............................................................... 17 BUILDING OR CAMPUS CLOSURE / RELEASE OF EMPLOYEES ..................................................18 BUILDING EMERGENCY TEAM PERSONAL PREPAREDNESS INFORMATION ....................................... 19 BUILDING EMERGENCY TEAM MEMBER EVACUATION CHECKLIST ................................................ 20 BUILDING EVACUATION COORDINATOR RADIO PROCEDURES .................................................... 22 PRIMARY BUILDING EVACUATION TEAM ROSTER ....................................................... 24 ALTERNATE BUILDING EVACUATION TEAM ROSTER ................................................... 25 BUILDING EVACUATION STATUS REPORT ................................................................. 26

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San José State University Fire Preparedness Plan

    Revised 08/08

    Fire Preparedness Plan

    Purpose and Introduction

    The purpose of the Fire Preparedness Plan is to reduce and prevent death, injury, and

    property loss by applying consistent and ongoing fire prevention and mitigation measures,

    and by taking appropriate fire response actions.

    Emergency planning and training directly influence the outcome of an incident response.

    Facilities with well-prepared employees and well-developed preparedness plans are likely to

    experience fewer or less severe employee injuries and to incur less structural damage.

    A comprehensive preparedness plan attempts to address each component of prevention,

    mitigation, and response, as they relate to a particular hazard - in this case, fire.

    While these components are addressed under the umbrella of the Fire Preparedness Plan,

    they are divided into two distinct plans:

    1. The Fire Emergency Action Plan details who is to take what action when a fire occurs.

    2. The Fire Prevention Plan defines prevention responsibilities and designates

    responsible parties.

    Together the two plans define and describe the ongoing cycle of.

    ? Inspections

    ? Fire safety equipment and building maintenance

    ? Roles, responsibilities and training requirements for maintenance, building

    owners/safety officers/fire wardens, and evacuation team personnel

    ? Evacuation procedures

    ? Evacuation drills

    ? Response Checklists and Forms Plan Updates

    Plan will be reviewed and updated annually.

    University Responsibility to Employees

    The University is required by OSHA to review the Fire Emergency Action Plan with each

    employee at the following times:

    1. When the plan is developed

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San José State University Fire Preparedness Plan

    Revised 08/08

    2. When the employee's responsibilities or designated actions under the plan change.

    3. Whenever the plan changes

    Plan Distribution

    The University shall distribute the Fire Emergency Action Plan to the campus population as

    follows:

    ? With each Plan revision, the University Office of Emergency Services shall coordinate

    Action Plan distribution with Office of Public Affairs to announce the revision and

    provide a downloadable Pdf file either on the SJSU web site or through direct email.

    ? The University Office of Emergency Services shall coordinate with Human Resources

    to load the Action Plan onto the H.R. server so that all employees have access to the

    Plan on an ongoing basis.

    ? Human Resources shall also distribute the Action Plan at the time of hire of each new

    employee.

    ? The Action Plan shall also be available and posted within each building in the office of

    the building owner/safety officer/fire warden, and the Emergency Procedures

    Checklist for Fire shall be incorporated into an Emergency Procedures placard and

    posted by FD&O within each classroom.

    ? Classroom instructors shall be directed by the University President to review, on the

    first day of each semester, all Emergency Procedures Checklists, including the

    Emergency Procedures Checklist for Fire.

    ? The Action Plan shall also be distributed to Building Evacuation Coordinators and

    Building Evacuation Team members during evacuation training. 1. SJSU Fire Emergency Action Plan

    The Fire Emergency Action Plan covers the life-safety actions that University employees,

    students, and visitors, must take in the instance of an uncontrolled fire on campus.

    Since the primary life-saving procedure in the event of uncontrolled fire is evacuation, this

    Plan details the evacuation process. Emergencies that may also require evacuations are

    explosions. medical emergencies, chemical spills, and toxic releases.

    It's important that all University employees understand and work from the same response

    procedures for alert notification, equipment operation, suppression efforts, and escape

    routes. When a response team understands each other’s responsibilities, the action is safer

    and better coordinated.

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San José State University Fire Preparedness Plan

    Revised 08/08

    Roles and Responsibilities

    The Plan is implemented by a coordinated effort between professional responders,

    University Disaster Service Workers, and students. Coordination requires that every role be

    identified, positions assigned, and response teams trained in accordance with the plan.

    The University shall exercise the Plan with a minimum of one all campus fire drill annually,

    coordinated through the University Office of Emergency Services.

    The required Roles and primary Responsibilities are identified in the following table.

    Position Responsibility

    Individual with first-hand knowledge of fire.

    1. Sounds fire alarm.

    2. Calls 911 to provide details. University Police Department Dispatch

    1. Receives alarm

    2. Requests assistance from the San Jose Fire Department

    3. Deploys UPD team to fire site

    4. Requests support team from FD&O report to the Incident Commander and standby.

    5. Requests Parking Services to stand by.

    6. Provides ongoing information updates to UPD Chief

    7. Monitors Building Evacuation Team (BET) radio traffic UPD Chief of Police

    1. Monitors the incident information

    2. If necessary, advises the Vice President of Administration and Finance to initiate the

    University Emergency Operations Center Activation Plan. Public Information Officer

    1. As necessary, collects and disperses information in the form of Alert and Warning

    notices and updates to the Campus population. University Police Department

    1. Provides preliminary incident assessment.

    2. Assigns Incident Commander.

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San José State University Fire Preparedness Plan

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    3. Assists Building Evacuation Teams with Evacuations. Incident Commander (IC)

    1. Assumes command of Operations.

    2. If the initial Incident Commander is from UPD, and if the incident requires assistance

    from the San Jose Fire Department (SJFD), the UPD Incident Commander will

    establish a Unified Command with the SJFD Incident Commander. FD&O

    1. Upon notification from UPD Dispatch, sends a support team to check in with the

    Incident Commander and standby for orders.

    2. Assists SJFD with fire alarms as needed.

    3. Provides equipment and support as needed.

    San Jose Fire Department

    1. Responds as able with available equipment.

    Building Owner

    1. Reports to and assists the Building Evacuation Coordinator as needed. Department/Building Chemical Safety Officer (as needed)

    1. Reports chemicals/toxins status to Incident Commander that might impact a fire or

    evacuation.

    2. Assisting, when safe to do so, San Jose Fire Department or UPD in treatment or

    cleanup of chemical/toxic spills.

    Building Evacuation Team (BET) Coordinator

    1. When alarm sounds, assumes assembly point position.

    2. Checks in with UPD Dispatch via Building radio.

    3. Collects Building Evacuation Team reports and compiles Building Status Reports.

    4. Radios UPD Dispatch results of Building Status Report and assigns Runner to carry

    the Report to the Incident Commander.

    Building Evacuation Team(BET)

    1. Work together on their assigned floors to complete a room-by-room, floor-by-floor,

    sweep, notifying occupants to evacuate to Assembly Points.

    2. Identifies disabled occupants who cannot self-evacuate. Assigns a Buddy to assist

    each disabled individual to nearest stairwell and to wait with disabled individual until

    evacuation responders arrive.

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San José State University Fire Preparedness Plan

    Revised 08/08

    3. When safe to do so, each BE Team shall wait for the higher floor BET to check out

    before they themselves evacuate.

    4. Notifies BET Coordinator of location of disabled individuals in need of evacuation

    assistance.

    5. When safe to do so and if no other help has arrived, replaces Buddies and aides

    disabled individuals.

    6. At Assembly Points, helps secure exterior doors and provide crowd control.

    7. Assists SJFD and UPD as instructed.

    Faculty and Staff (Disaster Service Workers)

    1. As Disaster Service Workers, all Faculty and Staff not assigned other duties shall

    assist the BETs by evacuating their own rooms and helping to keep students calm.

    2. As best possible, Faculty should attempt to learn of any missing students and report

    them to the BET Coordinator.

    Students

    1. Respond to an alarm by carrying any personal possessions already with them and

    evacuating in an orderly and quiet manner.

    2. Follow the directions of any BET, Fire or Police authority. Emergency Escape Routes

    Evacuation Maps that illustrate escape routes are posted on each floor in every building on

    campus.

    Additional emergency exit indicators are green-lighted emergency "Exit" signs that hang at

    ceiling level and are positioned throughout all floors in every building.

    Communications

    University Police Department Dispatch

    ? Receives reports of a fire via fire alarms, “9-1-1”, campus phones and police patrols.

    ? Assigns Police Units to respond and notifies San Jose Fire Department and other

    appropriate agencies.

    ? Notifies Operations Commander and/or Watch Commander.

    ? If incident warrants, notifies the UPD Chief of Police.

    ? Maintains communication via radio and telephone.

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San José State University Fire Preparedness Plan

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    UPD Chief of Police

    ? The Chief of Police or authorized designee will assess the incident, determine

    whether to issue a campus alert and warning via Alert-SJSU and activate the

    Emergency Operations Center.

    Rescue and Medical Duties

    To be determined by the Incident Commander.

    Forms and Checklists

    Master templates of forms required to carry out position responsibilities can be found in the

    Action Plan Appendix.

    Master templates of Action Plan checklists can also be found in the Action Plan Appendix and

    are to be distributed appropriately for use during an evacuation.

    2. Fire Prevention Plan

    Fire prevention requires:

    ? Identification of fire hazards

    ? Regular fire inspections and equipment maintenance

    ? Posting of appropriate signage, maps and emergency procedures and checklists

    ? Assigned roles and qualifications

    ? Education and Training

    ? Practice for the campus population through on-site tours and evacuation drills The Fire Prevention Plan details the requirements and procedures for these, as follows.

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San José State University Fire Preparedness Plan

    Revised 08/08

    Fire Hazards

    The University makes every effort to mitigate hazards wherever possible. The hazards

    identified here are, as well as the parties responsible for mitigation of the hazard.

    Hazard Responsible for Hazard Mitigation

    Faulty or non-functioning sprinkler system FD&O Faulty or non-functioning fire hoses FD&O

    FD&O, Chemical Safety Officers, Building Combustible materials

    Owners Blocked stairwells (this can include furniture. Identified by BETC and BET, mitigation lies

    with Building Owner, followed by the Office (This can include boxes, etc.)

    of the Vice President of Administration and

    Finance. Locked stairwell doors FD&O

    Identified by BETC and BET, mitigation lies Flammable material in hallways

    with Building Owner, followed by the Office

    of the Vice President of Administration and

    Finance.

    Identified by BETC and BET, mitigation lies Fire doors propped open

    with Building Owner, followed by the Office

    of the Vice President of Administration and

    Finance.

    Identified by BETC and BET, mitigation lies Classroom, lab, or office, doors blocked by

    with Building Owner, followed by the Office

    of the Vice President of Administration and furniture or objects

    Finance. Furniture or other impediments limiting Identified by BETC and BET, mitigation lies

    with Building Owner, followed by the Office egress in hallways

    of the Vice President of Administration and

    Finance. Fire Inspection

    ? The Director of FD&O is responsible for coordinating an annual fire inspection with a

    State Fire Inspector.

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    San José State University Fire Preparedness Plan

    Revised 08/08

    ? The Director of FD&O is responsible for developing a safety equipment maintenance

    plan, and assigning staff to carry out maintenance duties. All equipment

    maintenance and testing should be logged for review. Safety equipment includes

    sprinklers, fire hoses, and any fire extinguishers.

    ? Building Evacuation Coordinators are responsible for providing their Building Owner

    with monthly "Building Life Safety Inspection" reports.

    ? Building Owners are responsible for enforcing Life Safety compliancy from building

    tenants, and for reporting to the Office of Emergency Services any noncompliant

    department.

    Evacuation Signage, Procedures, and Checklists

    ? A work group consisting of a seismic engineer and representatives from FD&O, San

    Jose Fire Department, UPD, and the Office of Emergency Services shall determine

    appropriate locations for evacuation Assembly Areas for each campus building. ? As necessary, the Office of Emergency Services shall create and update content for

    evacuation signage, maps, procedures and checklists, and coordinate content

    reviews with San Jose Fire Department and UPD representatives. ? The Office of Public Affairs shall be responsible for content formats, layouts, and

    templates design.

    ? FD&O and Parking Services shall share the responsibility for creating signs. ? FD&O is responsible for posting or installation of signage, and classroom checklist

    placards.

    ? The Office of Emergency Services, the Office of Public Affairs, and Human Relations

    staff members shall coordinate the distribution to the campus population of

    Emergency Procedures and Checklists.

    Evacuating the Disabled and Injured

    ? Evacu Trac Chairs are available to facilitate the safe evacuation of disabled persons. ? Building Coordinators should ensure that all Building Evacuation Team Members are

    aware of the availability, location and operation of Evacu Trac Chairs.

    ? Building Evacuation Team members will ensure that disabled persons are

    assisted/directed to stairwells to await safe evacuation utilizing Evacu Trac Chairs. ? If unable to evacuate disabled persons ensure that rescue Personnel are advised of

    the location of persons who require assistance.

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