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SHIPBOARD OIL POLLUTION EMERGENCY PLAN

By Mike Lawson,2014-06-17 18:10
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SHIPBOARD OIL POLLUTION EMERGENCY PLAN ...

    SHIPBOARD SHIPBOARD

    MARINE POLLUTION MARINE POLLUTION

    EMERGENCY PLAN EMERGENCY PLAN

    (SMPEP) (SMPEP)

SHIPBOARD MARINE POLLUTION EMERGENCY PLAN

In accordance with Regulation 37 of Annex I and Regulation 17 of Annex II of MARPOL 73/ 78

SHIP?S IDENTIFICATION

    GL-Register-Number Name of Ship Distinctive Number or Letters (Call Sign) IMO-Number Type of Ship Port of Registry Gross Tonnage Flag

    Owner/ Managers: see Appendix 4 „Ship Interest Contacts“

     1

TABLE OF CONTENT/ INDEX OF SECTIONS

    INTRODUCTION ................................................................................................................. 3 SECTION 1: PREAMBLE ......................................................................................................................................... 4 SECTION 2: REPORTING REQUIREMENTS ...................................................................................................... 6 2.1 General ............................................................................................................................................................ 6 2.2 Reporting Procedures ...................................................................................................................................... 6 2.2.1 When to report ............................................................................................................................................ 6 2.2.1.1 Actual Discharge ......................................................................................................................................... 6 2.2.1.2 Probable Discharge ..................................................................................................................................... 6 2.2.2 Information Required .................................................................................................................................. 7 2.2.3 Who to Contact ........................................................................................................................................... 9 2.2.3.1 Coastal State Contacts ................................................................................................................................. 9 2.2.3.2 Port Contacts ............................................................................................................................................. 10 2.2.3.3 Ship Interest Contacts ............................................................................................................................... 10 SECTION 3: STEPS TO CONTROL DISCHARGE ............................................................................................. 11 3.1 Operational Spills ......................................................................................................................................... 12 3.1.1 Operational Spill Prevention ..................................................................................................................... 12 3.1.2 Pipeline Leakage ....................................................................................................................................... 12 3.1.3 Tank Overflow .......................................................................................................................................... 12 3.1.4 Hull Leakage ............................................................................................................................................. 13 3.1.5 Spills caused by Equipment in Machinery Spaces .................................................................................... 13 3.2 Spills Resulting From Casualties .................................................................................................................. 14

    3.2.1 Ship grounded/stranded ............................................................................................................................ 14 3.2.1.1 Prevention of Fire and Explosion .............................................................................................................. 14 3.2.1.2 Extension of Hull Damage ........................................................................................................................ 14 3.2.1.3 Procedures to Reduce or Stop Outflow of Oil or NLS .............................................................................. 15 3.2.1.4 Refloating by own Means ......................................................................................................................... 15 3.2.1.5 Securing the Ship ...................................................................................................................................... 15 3.2.2 Fire/ Explosion .......................................................................................................................................... 16 3.2.3 Collision .................................................................................................................................................... 16 3.2.4 Hull Failure/Containment Failure ............................................................................................................. 17 3.2.5 Excessive List ........................................................................................................................................... 17 3.2.6 Dangerous reaction of cargo/contamination yelding a hazardous condition ............................................. 18

    3.2.7 other dangerous cargo and/or vapour release ............................................................................................ 18 3.2.8 Loss of tank environmental control ........................................................................................................... 19 3.2.9 Ship submerged/foundered/wrecked ......................................................................................................... 19 3.3 Priority Actions ............................................................................................................................................. 19 3.4 Mitigating Activities ..................................................................................................................................... 20 3.5 Transfer of Bunker/Cargo - Lightening ....................................................................................................... 21

    3.6 Damage Stability and Hull Stress Calculation .............................................................................................. 22

    3.7 General Responsibilities of the Master and designated Officers/ Crew Members ........................................ 23 3.7.1 General Responsibilities ........................................................................................................................... 24 SECTION 4: NATIONAL AND LOCAL CO-ORDINATION ............................................................................. 25

    SECTION 5 NON-MANDATORY INFORMATION (VOLUNTARY PART) .................................................. 27

    APPENDIX 1 INITIAL NOTIFICATION ............................................................................................................. 29

    APPENDIX 2 COASTAL STATE CONTACTS (FOCAL POINTS) .................................................................. 32

    APPENDIX 3 PORT CONTACTS .......................................................................................................................... 33

    APPENDIX 4 SHIP INTEREST CONTACTS ...................................................................................................... 34

    APPENDIX 5 SHIP?S PLANS AND DRAWINGS ................................................................................................ 35

     2

    INTRODUCTION

    1. This Shipboard Marine Pollution Emergency Plan (hereafter refered to as the "Plan") is written in

    accordance with the requirements of regulation 37 of Annex I and regulation 17 of Annex II of the

    International Convention for the Prevention of Pollution from Ships, 1973 as modified by the Protocol of

    1978 relating there to and amended by Res. MEPC.78(43).

    As recommeded by IMO this plan is a combination of a SOPEP and a Shipboard Marine Pollution

    Emergency Plan for noxious liquid substances.

    2. The purpose of the Plan is to provide guidance to the Master and officers on board the Ship with respect

    to the steps to be taken when an oil or marine pollution incident has occured or is likely to occur. The

    appendices contain communication data of all contacts referenced in the Plan, as well as other reference

    material.

    3. The Plan contains all information and operational instructions as required by the "Guidelines for the

    development of the Shipboard Marine Pollution Emergency Plan" as developed by the Organization (IMO)

    and published under MEPC.85(44) and MEPC.54(32) amended by MEPC.86(44).

    4. The Plan has been approved by the Administration and, except as provided below, no alteration or

    revision shall be made to any part of it without the prior approval of the Administration.

    5. Changes to Section 5 and the appendices will not be required to be approved by the Administration. The

    appendices should be maintained up to date by the owners, operators and managers.

     3

    SECTION 1: PREAMBLE

1.1 This Plan is available to assist the ship?s personell in dealing with an unexpected discharge of oil or

    noxious liquid substances. Its primary purpose is to set in motion the necessary actions to stop or

    minimize the discharge of those substances and to mitigate its effects.

1.2 Effective planning ensures that the necessary actions are taken in a structured, logical and timely manner.

1.3 The primary objectives of this Plan are to

    ? prevent pollution

    ? stop or minimize outflow when a damage to the ship or its requirements occurs

    ? stop or minimize outflow when a operational spill occurs in excess of the quantity or

     instantaneous rate permitted under the present Convention

1.4 Further, the purpose of the Plan is to provide the Master, officers and certain crew members with a

    practical guide to the prevention of marine spills and in carrying out the responsibilities associated with

    regulation 37 of Annex I and Reg. 17 of Annex II of MARPOL 73/ 78:

    ? procedures to report an oil / marine pollution incident

    ? Coastal State contacts (Focal Points) and Port Contact Lists to be contacted in the

     event of any pollution incident

    ? response actions to reduce or control the discharge of substances following an incident

    ? co-ordination with national and local Authorities in combatting a pollution

1.5 In summary, the Plan will serve to promote a practised response when the ship?s personell is faced with a

    spill.

1.6 Although the Plan is designed as a ship-specific tool it must also be considered as an additional

    instrument and as a link to shore-based plans. With this the Plans allowes an efficient co-ordination

    between the ship and shore-based Authorities/ Organizations in mitigating the effects of any pollution

    incident.

1.7 The Plan includes a summary flowchart (see page 5) to guide the Master through reporting and acting

    procedures required during an oil pollution incident response.

1.8 The Plan is likely to be a document used on board by the Master and officers of the ship and must

    therefore be available in the working language used by them.

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SHIPBOARD MARINE POLLUTION EMERGENCY PLAN SUMMARY FLOWCHART

    This flow diagram is an outline of the course of action that shipboard personnel should follow in responding to a pollution emergency based on the guidelines published by the Organization. This diagram is not exhaustive and should not be used as a sole reference in response. Consideration should be given for inclusion of specific reference to the Plan. The steps are designed to assist ship

    personnel in action to stop or minimize the discharge of oil or NLS and mitigate its effects. These steps fall into two main categories reporting and action.

    Discharge of Oil or Noxious Liquid Substances

    Probable or Actual

    Assessment of the Nature of Incident

    Actions required

    Alert crew members

    Identify spill source

    Personell Protection

    Spill Assessment

    Vapour Monitoring

    Evacuation

    REPORTING ACTION TO CONTROL DISCHARGE

    By Master and/ or designated crew member Measures to minimize the escape of oil and threat to the marine environment

    When to report NAVIGATION MEASURES SEAMANSHIP MEASURES

    All probable and actual spills

     - Alter course/ position and/ or - Safety assessment and pre-

    How to report caution speed

    - By quickest means to coastal radio station - Measures for safety of crew - Change of list and/ or trim

    - Designated ship movement reporting - Advice on priority countermea-- Anchoring

    station or sures/ preventive measures - Setting aground

    - Rescue Co-ordination Centre (at sea) - Get vapours off deck - Inititate towage

    - Damage stability and stress - By quickest available means to local autho-- Assess safe haven require-

    consideration rities ments

    - Ballasting/ deballasting - Weather/ tide/ swell fore-

    Who to report - Internal cargo transfer opera-casting - Nearest Coastal State Harbour and termi-tions - Slick monitoring

    nal operators (in port) - Emergency ship-to-ship trans-- Record of events and commu-

    - Shipowner?s manager; P & I insurer fers of cargo and/ or bunker nications taken

    - Head Charterer; Cargo owner - Set up shipboard response for:

    - Refer to contact lists ??Leak sealing

     ??Fire fighting What to report ??Handling of ship-board - Initial report (Res. A.851(20)) response equipment (if - Follow-up reports available) - Characteristics of material spilled

    - Cargo/ ballast/ bunker dispositions - Weather and sea conditions

    - Slick movement

    - Assistance required STEPS TO INITIATE EXTERNAL RESPONSE ??Salvage ??Lightening capacity - Refer to Costal Port State listings for local assistance ??Mechanical equipment - Refer to ship interest contact list ??External strike team - External clean-up resources required ??Chemical dispersant/ degreasant

     - Continued monitoring of activities

     5

    SECTION 2: REPORTING REQUIREMENTS

2.1 General

    The reporting requirements of this section comply with those of regulation 37 Annex I and 17 Annex II

    of MARPOL 73/ 78.

     When the ship is involved in an incident which results in the discharge (or probable discharge) of oil or

    NLS, the Master is obliged under the terms of MARPOL 73/ 78 to report details of the incident, without

    delay, to the nearest Coastal State by means of the fastest telecommuncation channels available.

     The intent of these requirements are to ensure that Coastal States are informed, without delay, of any

    incident giving rise to pollution, or threat of pollution of the marine environment, as well as of

    assistance and salvage measures, so that appropriate action may be taken.

     Without interfering with shipowners' liability, some coastal states consider that it is their responsibility

    to define techniques and means to be taken against a marine pollution incident and approve such

    operations which might cause further pollution, i.e. lightening. States are in general entitled to do so

    under the International Convention relating to Intervention on the High Seas in Cases of Oil Pollution

    Casualties, 1969 and the Protocol relating to Intervention on the High Seas in Case of Pollution by

    Substances other than Oil, 1973.

2.2 Reporting Procedures

    For easy reference the reporting requirements in the context of this Plan are divided in the following

    information blocks:

2.2.1 When to report

    Taking the summary flowchart as shown on page 5 as a basic guide into consideration reports are

    necessary in the following cases:

2.2.1.1 Actual Discharge

    The Master is obliged to report to the nearest Coastal State whenever there is a discharge of oil /

    NLS resulting

    ? from damage to the ship

    ? from damage to the ship?s equipment

    ? for the purpose of securing the safety of a ship or saving life at sea

    ? during the operation of the Ship in excess of the quantity or instanteneous rate permitted

    under the present Convention

2.2.1.2 Probable Discharge

    The Master is obliged to report even when no actual discharge of oil or NLS has occured but there is

    a probability that one could.

    However, as it is not practible to lay down precise definitions of all types of situations involving pro-

    bable discharge of oil/NLS which would warrant an obligation to report the Master is obliged to judge

    by himself whether there is such a probability and whether a report should be made.

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Therefore, it is recommended that, at least, the following events

    ? damage, failure or breakdown which affects the safety of the ship (e.g. collision, grounding, fire,

    explosion, structural failure, flooding, cargo, cargo shifting etc.)

    or

    ? failure or breakdown of machinery or equipment which results in impairment of the safety of navi-

    gation (e.g. failure or breakdown of steering gear, propulsion, electrical generating system, essen-

    tial shipborne navigation aids etc.)

are carefully considered by the Master taking into account the nature of the damage failure or break-

    down of the ship, machinery or equipment as well as the ship?s location, proximity to land, weather,

    state of the sea and traffic density as cases in which a probable discharge is most likely.

If in doubt, the Master should always make a report in cases aforementioned.

In all cases the Authorities should be kept informed by the Master as how the situation progress and

    be advised when all threat of pollution has passed.

    2.2.2 Information Required

As required in article 8 and Protocol I of MARPOL 73/ 78 Convention the Master or other persons

    having charge of the ship should report the particulars of any pollution incident. In this context the International Maritime Organization (IMO), in 1997, adopted Resolution A. 851 (20) "General

    Principles for Ship Reporting Systems and Ship Reporting Requirements, including Guidelines for

    Reporting Incidents involving Dangerous Goods, Harmful Substances and/ or Marine Pollutants".

The intent of the Resolution aforementioned is to enable Coastal States and other interested parties

    to be informed, without delay, of any incident giving rise to pollution, or threat of pollution of the

    marine environment, as well as of assistance and salvage measures, so that appropriate action may

    be taken.

Nothing in this chapter relieves the Master in using sound judgement to make sure that any incident or

    propable discharge is reported as quick as possible in the prevailung situation.

When transmitting initial reports to the authorities of the nearest Coastal State the Master or other

    persons dealing with such a transmission should take note of Resolution A. 851 (20).

    Especially, the format of the initial report as well as supplementary of follow-up reports should conform with the guidance contained in Res. A. 851 (20). All reporting whether initial or follow-up, should follow IMO?s reporting format as outlined below and should contain the following information:

     7

LABEL FUNCTION EXPLANATION

    A Ship Name, call sign and nationality B Date and time (UTC) of event A 6-digit group giving day of month (first two

    digits), hours & minutes (last four digits) C Position A 4-digit group giving latitude in degrees and

     minutes suffixed with N or S, and a 5-digit group

     giving longitude in degrees and minutes suffixed

    or: with E or W

    D Position True bearing (first 3 digits) and distance (state

    distance) in nautical miles from clearly identified

    landmark (state landmark) E True course A 3-digit group

    F Speed at time of incident In knots and tenths of knots as a 3-digit group L Route information Details of intended track M Radio communications Full details of radio stations (names) and frequen-

    cies being guarded

    N Time (UTC) of next report A 6-digit group as under BB above P Cargo on board: can be included Type(s) and quantity(ies) of cargo/ bunker on

    in „RR„ as relevant board and brief details of any harmful substances

    and gases that could endanger persons or the

    environment, pollution category, manufacturer, etc. Q Defects or damage or defencies Brief details of conditions of the ship as relevant;

    or other limitations ability to transfer cargo/ ballast/ bunker fuel R Description of pollution or possi-Brief details of pollution; this should include the

    ble overboard discharge type(s) of oil or NLS, an estimate of the quantity

    discharged, whether the discharge is continuing,

    the cause of the discharge and, if possible, an

    estimate of the surface area of the spill and the

    movement and area

    S Weather conditions Brief details of weather and sea conditions prevai-

    ling including wind force and direction and relevant

    swell details

    T Ship`s representative and/ or Name, adress, telex and telephone number of the

    owner ship?s owner and representative (charterer, mana-

    ger or operator of the ship or their agents) U Ship?s size and type Details of length, breadth and type of ship as well

    as draught

    X Miscellaneous and additional Any other information including relevant details

    information such as brief details of incident, need for outside

    assistance, action being taken to limit further

    discharge; details of any personnel injuries

    sustained, details of P & I Club and local

    correspondent.

A sample format for initial notification and a detailed example of an initial report is included within the

    appendices under App. 1.

All follow-up reports by the Master should include information relevant to the Coastal State Authorities

    to keep them informed as the incident develops.

     8

    Follow-up reports should include information on any significant changes in the ship?s condition, the rate of release and spread of the substances, weather and sea conditions and clean-up activities underway.

    In this context details of bunker and cargo disposition, condition of any empty tanks and nature of any ballast carried are information needed by those involved in order to assess the threat posed by an actual or probable discharge from the damaged ship.

    2.2.3 Who to Contact

    The Master is responsible for reporting any incident involving an actual or probable discharge of oil or NLS.

    Taking into consideration the summary flowchart shown on page 5 the Master of the ship involved in any kind of an actual or probable discharge, cases of which are defined under SECTION 2 (sub-paragraph 2.2.1.1 and 2.2.1.2) of this Plan should report details on the incident immediately (see Appendix1)

    Nothing in this chapter relieves the Master from using sound judgement to make sure that any inci-dent is reported as quick as possible in the prevailing situation.

    2.2.3.1 Coastal State Contacts

For the ship at sea.

    In order to expedite response and minimize damage from any pollution incident, it is essential that appropriate Coastal States be notified without delay.

    In this context the use of the list of agencies or officials of Administrations responsible for receiving and processing reports (so called "Focal Points") as developed by the Organization (IMO) in confor-mity with article 8 of the Convention is recommended.

Such a list is shown under App. 2.

    An updated list of existing "Focal Points" is available from the Internet pages of IMO under address:

    http://www.imo.org >>> National Contacts >>> MEPC.6/Circ. xx

    In the absence of such a list or listed focal point for a single country/ Coastal State, the Master should contact by the quickest available means

    ? the nearest coastal radio station or

    ? the designated ship movement reporting station or

    ? the nearest Rescue Co-Ordination Centre (RCC).

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