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PHYSICAL SECURITY INSPECTION REPORT Requirement Control Symbol

By Timothy Evans,2014-08-09 16:44
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PHYSICAL SECURITY INSPECTION REPORT Requirement Control Symbol

    AFZA-PS-SI

    XVIII AIRBORNE CORPS AND FORT BRAGG

    Fort Bragg, North Carolina 28307-5000

    ARMORER’S AA&E SURVIVAL HANDBOOK

    Guidelines and procedures for the security of

    arms rooms, ammunition and explosives

    Prepared by

    Physical Security Office,

    Security and Intelligence Division

    Public Safety Business Center

    396-9109

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    ARMORER’S AA&E SURVIVAL HANDBOOK

1. PURPOSE

     To provide the armorer the basic guidelines and procedures for security of weapons, arms rooms and protection of ammunition and explosives.

2. GENERAL

    a. The enclosed checklists are not intended to be used in place of

    applicable regulations.

    b. Are only to be used as a guide and quick reference.

    c. May not cover all security requirements for a particular subject area.

    d. Any “No” responses on the enclosed checklists will require corrective

    action to be in compliance with regulations and guidance.

3. ARMS ROOM INSPECTION DEFINITIONS

    a. Major Deficiencies:

    (1) Structural deficiencies not covered by a valid waiver or exception.

    (2) Loss of accountability of weapons/ammunition.

    (3) Loss of accountability of arms room keys.

    (4) Storing ammunition in the arms room without proper authorization.

    (5) Failure to meet the requirement for continuous surveillance of the

    arms room by guard, duty personnel, or protection by IDS.

    (6) A recurring deficiency when corrective action is within the means

    of the unit.

    (7) Any deficiency that constitutes a major breech of arms room

    security (includes administrative errors that ultimately affect the

    security/accountability of arms, ammunition, and explosives (AA&E).

    b. Minor Deficiencies: Regulatory deficiencies noted in all other areas not

    covered in paragraph 3a above.

    c. Observation: A condition (where regulatory guidance is nonexistent or is

    unclear) which constitutes a weakness in the security system.

    d. Comment: Describes conditions/actions which affect the overall security

     mission, e.g. description of waivers/exceptions and the fact that

     compensatory measures were fully implemented by the unit.

    e. Arms Room Inspection Ratings:

    (1) Arms Rooms will be rated as “Adequate” or “Not Adequate”.

    (2) A rating of “Not Adequate” will be given based on:

    (a) One major deficiency.

    (b) Five or more minor deficiencies which require immediate

    command attention to initiate corrective actions.

    (c) Any recurring deficiency from a previous inspection that was

    correctable at unit level.

    NOTE: When a unit receives an unsatisfactory rating on their physical security inspection, a reinspection will be conducted within 6 months IAW para 2-6a(4),

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    AR 190-11 (Ch 1). Inspection reports will be retained on file by the unit until the next inspection.

ARMORER’S AA&E SURVIVAL HANDBOOK

CONSTRUCTION CHECKLIST

     Not Requirement Yes No Applicable

1. Does the unit have a DA Form 4604-R that is not more than 5 years old posted in the Arms Room indicating the highest category of weapons/ ammunition authorized for storage? Reference para 2-2d, AR 190-11 (Ch 1). ____ ____ ____ 2. If deficiencies are listed on the DA Form 4604-R, are compensatory measures being taken until the deficiencies are corrected? Reference para 2-4, AR 190-11. ____ ____ ____ 3. Has a request for waiver or an exception been submitted for uncorrectable deficiencies noted on a physical security inspection, and is one on file in the Arms Room? Reference para 2-4, AR 190-11. ____ ____ ____ 4. Is the Arms Room provided with security lighting? Reference para 4-2d, AR 190-11 (Ch 1). ____ ____ ____ 5. Are switches for exterior lights installed so that they are not accessible to unauthorized individuals? Reference para 4-2d(4), AR 190-11. ____ ____ ____ 6. Are exterior security lights covered with mesh screen or vandal resistant lenses that will prevent their being broken? Reference para 4-2d(5) ____ ____ ____ 7. If the arms room is equipped with double door protection, is the least secure door secured with secondary padlocks or deadbolts? Para 4-2e(1), AR 190-11. ____ ____ ____ 8. Are the door hinges of the fixed pin security type or equivalent? Reference para G-1,d(3), App G, AR 190-11. ____ ____ ____ 9. Are exposed hinge pins pinned, spot-welded, or otherwise secured to prevent removal? Reference para 4-2a and para 1d(3), App G, AR 190-11 (Ch 1) ____ ____ ____ 10. Are the bars or steel mesh that protects windows and openings embedded in the structure of the building or welded to a steel frame that is securely attached to the wall with the fastening inaccessible from the exterior? Reference para 1e, App G, AR 190-11. ____ ____ ____ 11. Are high security padlocks used with high security hasps to secure the Arms Room door? Reference para 4-2e(1), AR 190-11 ____ ____ ____

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

CONSTRUCTION (Con’t)

     Not Requirement Yes No Applicable

NOTE: On a double door system, the high security padlock and hasp will be on the most secure door. The most secure door will normally be the one meeting the specifications in para G-1, Appendix G, AR 190-11. Secondary padlocks with a hardened steel shackle may be used to secure the other door. 12. Are weapons stored in the Arms Room secured in standard racks or locally fabricated racks that are certified by the local engineer and is the certificate filed in the Arms Room? Reference para 4-2c(3), AR 190-11. ____ ____ ____ 13. Are all weapons racks and containers secured to prevent removal of AA&E, and locked with approved secondary padlocks? Reference para 4-2c(2) and (3), AR 190-11. ____ ____ ____ 14. Are weapons racks and ammunition containers that weigh less than 500 pounds (empty) fastened to the walls or floors, or are they chained together in groups totaling more than 500 pounds? Reference para 4-2c(2), AR 190-11. ____ ____ ____ 15. Are the chains heavy duty, hardened steel, galvanized of at least 5/16 inch thickness? Reference para 4-2c(2), AR 190-11. ____ ____ ____ 16. Are “Restricted Area” signs posted near the entrance on the outer wall of the Arms Room, at eye level. Reference para 4-15, AR 190-11. ____ ____ ____ 17. Are signs posted on the wall near the entrance to the arms storage room, vault, or building, announcing the presence of IDS? Reference para 4-16, AR 190-11. ____ ____ ____

    ARMS ROOM KEY CONTROL CHECKLIST

    1. Are the primary and alternate key and lock custodians appointed in writing to ensure the proper custody and handling of arms room keys and locks? Reference para 3-8c, AR 190-11. ____ ____ ____ 2. Has a Command Oriented Security Screening (DA Form 7281-R) been conducted on personnel authorized to issue or control arms room keys? Reference para 2-11b(3), AR 190-11. ____ ____ ____ 3. Does the unit have a current roster of personnel authorized to receive arms room keys, signed by the designated unit official and protected from public view? Reference para 3-8a, AR 190-11. ____ ____ ____ 4. Are inventories of keys and locks conducted semiannually and are the results documented and retained for one year? (Inventories will be documented on DA Form 5513-R) Reference para 3-8e, AR 190-11. ____ ____ ____

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

ARMS ROOM KEY CONTROL (Con’t)

     Not Requirement Yes No Applicable

5. Does the key and lock custodian maintain a record (DA Form 5513-R) identifying all keys and locks and combinations to locks used to secure arms room racks, containers, security chains, and all replacement or reserve keys and locks? Reference para 3-8c, AR 190-11. ____ ____ ____

6. Is a DA Form 5513-R used to ensure positive control of keys, and to establish responsibility for the custody of stored AA&E, and is the DA Form 5513-R retained for 90 days when completed? (Unless retained for inventory - see para 4, above.) Reference para 3-8a, AR 190-11. ____ ____ ____ 7. Have padlock keys that do not have a serial number been given one? Reference para 3-8e, AR 190-11. ____ ____ ____ 8. Are keys providing access to Category I or II AA&E that are not in use or are not attended stored in a class 5 GSA security container or equivalent? Reference para 3-8b(2), AR 190-11. ____ ____ ____ 9. Are keys providing access to Category III or IV AA&E that are not in use or are not attended stored in a Container of at least 20-gage steel (or equivalent strength) and equipped with approved secondary padlock or a GSA approved, built-in, 3-position, changeable combination lock? Reference para 3-8b(2), AR 190-11. ____ ____ ____ 10. In the event of lost, misplaced, or stolen keys, was an investigation initiated immediately? Are replacement or reserve locks, cores, and keys secured immediately to preclude access by unauthorized individuals? Reference Para 3-8b(3), AR 190-11. ____ ____ ____ 11. Are padlocks not in use secured to the staple or hasp when the area or container is open to preclude theft, loss, or substitution of the lock? Reference para 3-8d, AR 190-11. ____ ____ ____ 12.Is a master key system or multiple key system prohibited from being used in the arms room? Reference para 3-8b(3), AR 190-11. ____ ____ ____ 13.Are procedures established to ensure that keys to arms storage buildings, rooms, racks, or containers are not removed from the installation? Reference para 3-8a, AR 190-11. ____ ____ ____ 14.When the responsibility for arms room keys is transferred between authorized personnel, do both parties conduct a physical count of all arms, ammunition, NVDs, keys, etc ? Reference para 9-10a, DA Paam 710-2-1 ____ ____ ____

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

ARMS ROOM KEY CONTROL (Con’t)

     Not Requirement Yes No Applicable

15.Is the count in 14 above recorded on FB Form 2488 and maintained on file until the next serial number inventory is conducted. See implementing instructions on use of the form as outlined in the FB Physical Security Handout. ____ ____ ____ 16 Are personnel who are responsible for safeguarding the alternate set of arms room keys (usually the Bn S-2) signing for a locked box or sealed envelope and not individual keys? Reference para 3-8f, AR 190-11. ____ ____ ____ 17.On arms rooms with vault doors, is the combination being changed annually, or upon change of custodian, armorer, or other person having knowledge of the combination, or when the combination has been subject to possible compromise? Reference para 3-8g, AR 190-11. ____ ____ ____ 18.Is the combination to the vault door recorded using Standard Form 700, sealed in the envelope provided, and stored in a container meeting storage requirements per AR 380-5, Chapter 5? Reference para 3-8g, AR 190-11. ____ ____ ____ 19. Are padlocks locked to the staple or hasp when the arms room, racks, or containers are open to preclude theft, loss, or substitution of the lock? Reference para 3-8d, AR 190-11. ____ ____ ____ 20. Is the total number of keys per lock listed (in parethesis) beside the serial number on the Key Control Register? Reference para 3-8e, AR 190-11 and FB Physical Security Handout ____ ____ ____ Note: For key control procedures refer to sample DA Form 5513-R found in the FB Physical Security Handout.

INTRUSION DETECTION SYSTEM (IDS) CHECKLIST

    1. Is the arms room staffed, under constant surveillance (by an armed guard), or have an active IDS? Reference para 4-2f(1), AR 190-11 (Ch 1). ____ ____ ____ 2. In the event the IDS fails, are armed guards posted 24 hours each day to maintain constant unobstructed observance of the storage structure, prevent unauthor- ized access to the storage structures, and make known any unauthorized access to the storage structure.? Reference para 4-2f(1), AR 190-11. ____ ____ ____ 3. Is the arms room protected by at least two types of sensors, a Balanced Magnetic Switch (BMS) and either a Motion Detector or Infrared Sensor? Reference para 3-6a, AR 190-11. ____ ____ ____

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

INTRUSION DETECTION SYSTEM (Con’t)

     Not Requirement Yes No Applicable

     4. Are monthly operational checks of the IDS being conducted and a record maintained? Reference para 3-6h, AR 190-11 (Ch 1). ____ ____ ____ 5. Does the IDS include a protected, independent, backup power supply that will provide a minimum of 4 hours of uninterrupted power? Reference para 3-6c, AR 190-11. ____ ____ ____

    PRIVATELY OWNED WEAPONS (POW) CHECKLIST

1. Are POWs or authorized operational war trophies stored in a locked Container separate from military weapons? Reference para 4-5a(1), AR 190-11 and para 7c(3), FB Reg 190-12. ____ ____ ____ 2. Are POWs inventoried in conjunction with, and at the frequency of the inventory of Government weapons? Reference para 4-5a(2), AR 190-11 and para 7c(2), FB Reg 190-12. ____ ____ ____ 3. Has a DA Form 3749 been issued for each POW stored in the arms room? Reference para 4-5a(2), AR 190-11 and Para 7c(3), FB Reg 190-12. ____ ____ ____ 4. Is the DA Form 3749 retained in the arms room when the weapon is in the possession of the individual owner? Reference para 4-5b(3), AR 190-11 and para 7c(4), FB Reg 190-12. ____ ____ ____ 5. Are POWs, ammunition, and other weapons secured in the arms room stored separate from military AA&E and protected by the same security measures (includes inventory and accountability) that are required for Government arms and ammunition? Reference para 4-5a, AR 190-11 and para 7, FB Reg 190-12. ____ ____ ____ 6. Do personnel desiring to use their POW obtain written permission from their commander and sign the weapon out using the same sign out/sign in procedures as those required for Government weapons? Reference para 4-5b(4), AR 190-11 and para 7c, FB Reg 190-12. ____ ____ ____ 7. Are prohibited items not allowed to be stored in the arms room? Reference para 4-5a(6), AR 190-11. ____ ____ ____ 8. Are POW’s tagged showing the name, rank and SSN of the owner and make, type, caliber, and serial number of the weapon? Reference para 7c(1), FB Reg 190-12. ____ ____ ____

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

PRIVATELY OWNED WEAPONS (Con’t)

     Not Requirement Yes No Applicable

     9. When a POW is permanently removed from the arms room, is the final hand receipt and written approval of the commander attached to the next monthly serial number inventory and retained on file for two years? Reference para 7c(5), FB Reg 190-12. ____ ____ ____ 10. Is the name, rank, and SSAN of the owner, and make, type, caliber, and serial number of the POW entered on the bottom portion of the Master Authorization List? Reference para 7c(1), FB Reg 190-12. ____ ____ ____ 11. Are applicable local regulations, state and local law information on ownership, registration, and possession of weapons and ammunition posted on the unit bulletin board? Reference para 4-5a(3), AR 190-11. ____ ____ ____

    SECURITY SCREENING PROGRAM CHECKLIST

1. Has a Command Oriented Security Screening been conducted on all personnel who are assigned duties that involve responsibility for control, accountability, or shipment of AA&E? Reference para 2-11c, AR 190-11. ____ ____ ____ 2. Is the security screening recorded on DA Form 7281-R and maintained in the unit files until the individual departs or is relieved of his or her AA&E oriented duties? Reference para 2-11, AR 190-11. ____ ____ ____ 3. Have government employees (civilian or military) who operate a vehicle or provide security to a vehicle transporting category I or II, or classified AA&E, been the subject of a favorable NAC or ENAC? Reference para 2-11a(1), AR 190-11. ____ ____ ____ 4. Has a security screening, DA Form 7281-R, been completed on personnel authorized unaccompanied access to the Arms Room? Reference para 2-11c, AR 190-11. ____ ____ ____ 5. Did security screening include personnel interviews by the individual’s commander, medical files check, personnel records check, and PM files? Reference para 2-11C, AR 190-11. ____ ____ ____ 6. Has a security screening, DA Form 7281-R, been completed on the arms room key control custodian? Reference para 2-11b(3), AR 190-11. ____ ____ ____ 7. Are security screening checks updated every 3 years? Reference para 2-11e, AR 190-11. ____ ____ ____

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

MISCELLANEOUS

     Not Requirement Yes No Applicable

    1. Has a written SOP been established for the activity, approved through command channels, and maintained on file? Reference para 1-12a, AR 190-11. ____ ____ ____

2. If the facility is a consolidated arms room, have procedures been established in a written Letter of Agreement (LOA) to assign responsibility for access, issue, receipt, and physical accountability for all items? Reference para 4-4, AR 190-11. ____ ____ ____ 3. Does the LOA identify the unit that has responsibility for overall security of the facility? Reference para 4-4, AR 190-11. ____ ____ ____ 4. If ammunition is stored in the arms room, is it consistent with operational requirements (guard duty, security, etc) authorized in writing by the unit commander, and approved by the Ammunition Surveillance Office? Reference para 5-1b, FB Reg 700-4 and para 5-8c(1), AR 190-11. ____ ____ ____ 5. Is the operational ammunition being inventoried by lot number during monthly serial number inventories? Reference para 9-10b, DA Pam 710-2-1. ____ ____ ____ 6. Is the operational ammunition authorized for storage in the arms room stored in separate containers from weapons, and secured in banded crates or metal containers equivalent to standard Issue wall lockers? Reference para 5-8c(1)(a), AR 190-11. ____ ____ ____ 7. Are monthly serial number weapon inventories being conducted by an NCO, warrant officer, commissioned officer, or DOD civilian appointed by the responsible officer, and not the same person in consecutive months? Reference Para 2-12, AR 710-2 and Para 9-10b, DA Pam 710-2-1. Note: Unit armorers are prohibited from conducting this inventory. ____ ____ ____ 8. When using FB Forms 2488-3-E and 3A-E, is the completed serial number inventory being compared against the serial numbers contained in the Property Book, Hand Receipt, or Sub-Hand Receipt? Reference para 9-10b(1), DA Pam 710-2-1 and FB Physical Security Handout. ____ ____ ____ 9. Are all errors and corrections on the inventory document completed in pen and ink and initialed by the inventory official? Reference FB Physical Security Handout. ____ ____ ____ 10. When the arms room is first accessed for the day, is a visual count being conducted of all weapons, ammunition, NVD’s, sensitive and pilferable items, and arms room keys and is the count recorded on FB Form 2488? Reference FB Physical Security Handout.

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ARMORER’S AA&E SURVIVAL HANDBOOK (Con’t)

MISCELLANEOUS (Con’t)

     Not Requirement Yes No Applicable

     11. In consolidated arms rooms, in addition to the consolidated FB Form 2488, is each unit occupying the arms room also completing its own FB Form 2488? Reference FB Physical Security Handout. ____ ____ ____

12. Are completed FB Forms 2488 being retained from the day of the last serial number inventory until the next monthly serial number inventory and then destroyed? Reference FB Physical Security Handout. ____ ____ ____ 13. During monthly arms room serial number and sensitive items inventories, is loose operational ammunition that is not banded and in sealed containers counted and annotated on the inventory

    sheet showing total rounds on hand by type? Note: Ammunition in banded or sealed containers must be counted by containers and inspected to ensure bands and seals are intact. Reference para 9-10b (4), DA Pam 710-2-1 ____ ____ ____ 14. Do monthly serial number inventories reflect those weapons (by serial number) that were signed out or in maintenance at the time of the Inventories? Reference para 9-10b (4), DA Pam 710-2-1 ____ ____ ____ 15. Are monthly arms room inventory records maintained for at least 2 years? Reference para 6-2b(2), AR 190-11. ____ ____ ____ 16. Is the list of personnel authorized unaccompanied access kept to a minimum (recommend three or less) and posted in the arms room? Reference para 4-19, AR 190-11. ____ ____ ____ 17. Are tools such as hammers, bolt cutters, chisels, crowbars, hacksaws, or similar items secured in an area not in the vicinity of the arms room? Reference para 4-18a, AR 190-11. ____ ____ ____ 18. Are major parts for arms such as barrels and major sub- assemblies being afforded the same protection as category IV arms? Reference para 4-14, AR 190-11. ____ ____ ____ 19. Are inert and expended launcher tubes, e.g., LAW, AT-4, ect., used for training, marked IAW AR 385-65 and have holes drilled into them? Reference para 11-18c, DA Pam 710-2-1. ____ ____ ____ 20. Are those expended launcher tubes that can be converted to operable weapons (inclusion of a sub-caliber device) accounted for and secured as category IV live ammunition and explosives? Reference para 5-2b(4), AR 190-11 (Ch 1) and para 2-37a(3), AR 710-2 ____ ____ ____ 21. If Small Arms Repair Parts (SARP) are kept in the arms room, does only the PLL clerk have access? Reference FORSCOM Memo dated 21 Mar 95, Subj: Small Arms Repair Parts (SARP) Management. ____ ____ ____

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