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EMERGENCY OPERATIONS PLAN (EOP)

By Lewis Webb,2014-06-17 17:42
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EMERGENCY OPERATIONS PLAN (EOP) ...

    EMERGENCY OPERATIONS PLAN (EOP)

    FOR

    _________________________

    (Name of Municipality)

in _________________________ County

    __________ ______

    (Month) (Year)

    Basic Plan

    TABLE OF CONTENTS

    Table of Contents…………………………………………………………………………………...i Promulgation ........................................................................................................................................... ii Certification of Review .......................................................................................................................... iii Record of Changes ................................................................................................................................. iii Distribution ............................................................................................................................................. iv

    I. Purpose and Scope .................................................................................................................... 1

    II. Situation and Assumptions ....................................................................................................... 1

    III. Concept of Operations/Continuity of Government .................................................................. 3

    IV. Organization and Assignment of Responsibilities ................................................................... 5

    A. Command ............................................................................................................................. 5

    1. Elected Officials .............................................................................................................. 6

    2. EOC Manager ................................................................................................................. 6

    3. Public Information Officer/External Affairs ................................................................ 6

    4. Safety Officer .................................................................................................................. 7

    5. Liaison Officer ................................................................................................................ 7

    B. Operations Section ............................................................................................................... 7

    1. Communications Branch ................................................................................................. 7

    2. Firefighting Branch ......................................................................................................... 7

    3. Health/Medical Branch ................................................................................................... 8

    4. Search and Rescue Branch ............................................................................................. 8

    5. Oil and Hazardous Materials (HAZMAT) Response Branch ..................................... 9

    6. Public Safety and Security Branch ............................................................................... 9

    C. Planning Section ................................................................................................................... 9

    1. Emergency Management Branch ................................................................................. 10

    D. Logistics Section .................................................................................................................. 10

    1. Transportation Branch .................................................................................................. 10

    2. Public Works and Engineering Branch ....................................................................... 10

    3. Mass Care, Housing and Human Services Branch ..................................................... 10

    4. Resource Support Branch ............................................................................................. 11

    5. Agriculture and Natural Resources Branch ................................................................. 11

    6. Energy Branch ............................................................................................................... 12

    E. Finance and Administration Section ................................................................................... 12

    1. Long Term Community Recovery and Mitigation Branch ........................................ 12

    V. Administration and Logistics………………………………………………………… ........ 12

    VI. Training and Exercises……………………………………………………………….......... 13

    VII. Plan Requirements, Maintenance and Distribution………………………………….. ........ 14

    APPENDIX A: Authority and References ........................................................................................... 15 APPENDIX B: Definitions and Glossary ............................................................................................ 16 APPENDIX C: Listing of Hazard-Specific plans (Plans are Published Separately) ......................... 20

FUNCTIONAL CHECKLISTS ..............................................................................Published Separately

    NOTIFICATION AND RESOURCE MANUAL (NARM) ................................Published Separately

     i

    PROMULGATION

THIS PLAN WAS ADOPTED BY ___________________________________ (elected officials) UNDER

    RESOLUTION NO. _____ DATED ___________. IT SUPERCEDES ALL PREVIOUS PLANS.

    _______________________________________ _______________________________________

    (Chief Elected Official) (Elected Official)

    _______________________________________ _______________________________________

    (Elected Official) (Elected Official)

    _______________________________________ _______________________________________

    (Elected Official) (Elected Official)

_______________________________________

    (Elected Official)

    _______________________________________ _______________________________________

    (Secretary) (Emergency Management Coordinator)

     ii

    CERTIFICATION OF REVIEW

A regular (biennial or sooner) review of this Emergency Operations Plan has been done by the

    Emergency Management Agency and the review is hereby certified by the Municipal Emergency

    Management Coordinator.

    Date Signature

    RECORD OF CHANGES/UPDATES

    CHANGE DATE OF DATE CHANGE MADE BY NUMBER CHANGE ENTERED (Signature or initials)

     iii

    DISTRIBUTION LIST

The Following have received Copies of this Plan

COPY # ORGANIZATION INDIVIDUAL RECEIVING COPY DATE

     _______ County EMA

     iv

I. PURPOSE AND SCOPE

The purpose of this plan is to prescribe those activities to be taken by the municipal government

    and other community officials to protect the lives and property of the citizens in the event of a

    natural or human-caused, including terrorism, emergency or disaster, and to satisfy the

    requirements of the Pennsylvania Emergency Management Services Code, (35 Pa. C.S. Section

    7101 et seq., as amended, to have a disaster emergency management plan for the municipality.

    The plan consists of: a Basic Plan, which describes principles and doctrine; a Notification and

    Resource Manual, which provides listings and means of contacting local and needed resources;

    and a series of functional checklists which provide detail for the accomplishment of the specifics

    of the operation.

The scope of the plan includes all activities in the entire emergency management cycle, including

    prevention, preparedness, response and recovery phases. This plan is applicable to all response

    organizations acting for or on behalf of the government or citizens of (name of local

    municipality), (name of county). Incident specific Plans” may augment this plan if necessary to

    more efficiently cope with special requirements presented by specific hazards. Such plans are

    listed in Appendix C.

II. SITUATION AND ASSUMPTIONS

    A. The (City/Borough/Town/Township) of _______________ is located in __________

    County, Pennsylvania. The population is approximately ________. Terrain features

    that affect emergency response include: __________

    B. Identified special facilities (Schools, Health Care Facilities, Child Care Centers, etc.)

    are indicated in the Notification and Resource Manual (NARM) section of this plan.

    C. The municipality is subject to a variety of hazards. The most likely and damaging of

    these are _______________________.

    D. Historically, certain geographic areas of this municipality are more vulnerable to the

    effects of these hazards. These are: _____________________.

    E. Training, response checklists and other accompanying documents are based on the

    statements in 2 A., B., C. and D. of this plan.

    F. Adjacent municipalities and other governments will render assistance in accordance

    with the provisions of written intergovernmental and mutual aid support agreements

    in place at the time of the emergency.

    G. When municipal resources are fully committed and mutual aid from surrounding

    jurisdictions is exhausted, the county Emergency Management Agency (EMA) is

    available to coordinate assistance and help satisfy unmet needs. Similarly, if the

    county requires additional assistance, it can call for mutual aid from adjacent counties,

    its Regional Task Force (RTF), or from the Commonwealth of Pennsylvania.

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    Ultimately, the Commonwealth can ask the federal government for assistance in

    dealing with a major disaster or emergency.

    H. In the event of an evacuation of the municipality, or any part thereof, the majority of

    the evacuees will utilize their own transportation resources. Additionally, those with

    pets, companion or service animals will transport their own pets and animals. Those

    with livestock or other farm animals will take appropriate measures to safeguard the

    animals via sheltering or evacuation as appropriate.

    I. Special facilities will develop, coordinate and furnish emergency plans to the

    emergency management organization of this municipality, the county and state

    departments and agencies as applicable and required by codes, laws, regulations or

    requirements.

    J. Any regulated facility, SARA (Superfund Amendments and Re-authorization Act)

    site, power plant, etc. posing a specific hazard will develop, coordinate and furnish

    emergency plans and procedures to local, county and state departments and agencies

    as applicable and required by codes, laws, regulations or requirements.

    K. Whenever warranted, the elected officials will declare an emergency for the

    municipality in accordance with the provisions of the Pennsylvania Emergency

    Management Services Code (35Pa CS, ? 7501). In like manner, in the event of any

    emergency requiring protective actions (evacuation or sheltering), the elected officials

    will make the recommendation and communicate the information to the populace by

    appropriate means including the Emergency Alert System (EAS), Route Alerting, or

    other technologies.

    L. In the event of an evacuation, segments of the population will need to be transported

    from the identified affected area(s) to safe havens. Depending upon the hazard

    factors, the host areas may be located within or outside the municipality.

    M. Emergency shelters will be activated by the county EMA using public schools or

    public colleges / universities (per the provisions of the Pennsylvania Emergency

    Management Services Code) or other designated shelters. Shelters will be operated

    by Volunteer Organizations Active in Disasters (VOAD) such as the American Red

    Cross. Shelter operators will provide basic necessities including food, clothing,

    lodging, basic medical care, and maintain a registration of those housed in the shelter.

    N. Critical facilities such as hospitals and extended care facilities should have some level

    of emergency power and alternate energy sources available to accommodate for

    situations involving the loss of commercial power or other energy sources.

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    III. CONCEPT OF OPERATIONS/CONTINUITY OF GOVERNMENT

A. The elected officials are responsible for the protection of the lives and property of the

    citizens. They exercise primary supervision and control over the four phases

    (prevention, preparedness, response and recovery) of emergency management

    activities within the municipality.

B. A local Emergency Management Coordinator (EMC) shall act on behalf of the

    elected officials. An Emergency Operations Center (EOC) has been designated by

    the municipality, and may be activated by the EMC or the elected officials during an

    emergency. A Deputy EMC and Alternate EOC have been designated to function in

    case the primary EMC and/or EOC are not available.

    C. This plan embraces an “all-hazards” principle: that most emergency response

    functions are similar, regardless of the hazard. The EMC will mobilize resources and

    personnel as required by the emergency situation.

D. The EMC and elected officials will develop mutual aid agreements with adjacent

    municipalities for reciprocal emergency assistance as needed.

E. The municipality will embrace and utilize the National Incident Management System

    (NIMS) and the Incident Command System (see below).

    Command

    PIO Safety

    Liaison

    Operations Planning Logistics Finance and

    Administration

    1. The Incident Commander (IC) at the incident site will be trained according to

    NIMS requirements. In like manner, the EOC staff will also be trained to NIMS

    requirements.

    2. The Incident Command System (ICS) should have:

    a. a manageable span of control (3 to 7 staff; optimum is 5);

     3

    b. personnel accountability (each person reports to only one person in the chain

    of command); and

    c. functional positions staffed only when needed (responsibilities for any

    positions that are not staffed remain with the next higher filled position).

    Emergency Operations Center (EOC) Example

    EOC Manager

    PIO

    Safety External Affairs

    ESF # 15

    Liaison

    Operations Planning Logistics Finance and

    Section Section Section Administration

    Communications Emergency Transportation Long term

    Management Community ESF # 2 ESF # 1

    Recovery and ESF # 5

    Mitigation Public Works and Firefighting ESF # 14 Engineering ESF # 4

    ESF # 3 Public Health and

    Medical Services Mass Care, ESF # 8 Housing &

    Human Services Search and Rescue ESF # 6 ESF # 9

    Resource Support Oil and HAZMAT ESF # 7 Response

    ESF # 10 Agriculture and Natural Resources Public Safety and ESF # 11 Security

    ESF # 13 F. When the municipal EOC is activated, the EMC or designee will coordinate between Energy

    ESF # 12 the site IC and the county EMA. To ensure consistency with operations at the

    incident site, the EOC will also follow an incident command structure. The EMC will

    assume the role of EOC Manager (Command) and, initially, all of the remaining roles.

    As additional staff arrive at the EOC, the EMC may delegate activities to them.

    G. Availability of staff and operational needs may allow or require positions to be

    combined, or positions to not be filled (responsibilities held by the next higher

    position.)

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    H. The diagram above aligns Emergency Support Functions (ESFs) with ICS Staff

    sections. This alignment may be modified as required by the disaster situation or the

    municipality’s political or programmatic needs.

    I. Continuity of government procedures are specified in the Elected Officials checklist.

    J. When the EMC receives notice of a potential emergency from the federal Homeland

    Security Advisory System, from the National Weather Service watches and warnings,

    or from other reliable sources, partial activation of the EOC in preparation for the

    emergency will be considered.

    K. Communication, Alert and Warning will be provided to the public via the Emergency

    Alert System (EAS). Other systems will be utilized as available.

    L. During non-emergency times, information regarding emergency plans and actions to

    be taken by the public, in the form of public information / education materials, will be

    provided to the public via municipal newsletters, brochures, publications in telephone

    directories, municipal web-sites, etc.

    M. In the event of an evacuation, the population (or segments thereof) will evacuate

    using their own vehicles, or be transported from the identified affected area(s) to safe

    havens. Depending upon the hazard factors, the host areas may be located within or

    outside the municipality.

    N. Evacuees are expected to follow the direction and guidance of emergency workers,

    traffic coordinators, and other assigned emergency officials. Pre-designated

    evacuation routes will be utilized whenever safe and practical. Critical intersections

    will be staffed by traffic control personnel to facilitate an orderly flow of traffic.

O. Emergency workers should complete pre-emergency “family plans” addressing such

    issues as transportation and evacuation locations for immediate family members

    (Spouse and children).

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