EMERGENCY OPERATIONS PLAN (EOP)
FOR
_________________________
(Name of Municipality)
in _________________________ County
__________ ______
(Month) (Year)
Basic Plan
TABLE OF CONTENTS
Table of Contents…………………………………………………………………………………...i Promulgation ........................................................................................................................................... ii Certification of Review .......................................................................................................................... iii Record of Changes ................................................................................................................................. iii Distribution ............................................................................................................................................. iv
I. Purpose and Scope .................................................................................................................... 1
II. Situation and Assumptions ....................................................................................................... 1
III. Concept of Operations/Continuity of Government .................................................................. 3
IV. Organization and Assignment of Responsibilities ................................................................... 5
A. Command ............................................................................................................................. 5
1. Elected Officials .............................................................................................................. 6
2. EOC Manager ................................................................................................................. 6
3. Public Information Officer/External Affairs ................................................................ 6
4. Safety Officer .................................................................................................................. 7
5. Liaison Officer ................................................................................................................ 7
B. Operations Section ............................................................................................................... 7
1. Communications Branch ................................................................................................. 7
2. Firefighting Branch ......................................................................................................... 7
3. Health/Medical Branch ................................................................................................... 8
4. Search and Rescue Branch ............................................................................................. 8
5. Oil and Hazardous Materials (HAZMAT) Response Branch ..................................... 9
6. Public Safety and Security Branch ............................................................................... 9
C. Planning Section ................................................................................................................... 9
1. Emergency Management Branch ................................................................................. 10
D. Logistics Section .................................................................................................................. 10
1. Transportation Branch .................................................................................................. 10
2. Public Works and Engineering Branch ....................................................................... 10
3. Mass Care, Housing and Human Services Branch ..................................................... 10
4. Resource Support Branch ............................................................................................. 11
5. Agriculture and Natural Resources Branch ................................................................. 11
6. Energy Branch ............................................................................................................... 12
E. Finance and Administration Section ................................................................................... 12
1. Long Term Community Recovery and Mitigation Branch ........................................ 12
V. Administration and Logistics………………………………………………………… ........ 12
VI. Training and Exercises……………………………………………………………….......... 13
VII. Plan Requirements, Maintenance and Distribution………………………………….. ........ 14
APPENDIX A: Authority and References ........................................................................................... 15 APPENDIX B: Definitions and Glossary ............................................................................................ 16 APPENDIX C: Listing of Hazard-Specific plans (Plans are Published Separately) ......................... 20
FUNCTIONAL CHECKLISTS ..............................................................................Published Separately
NOTIFICATION AND RESOURCE MANUAL (NARM) ................................Published Separately
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PROMULGATION
THIS PLAN WAS ADOPTED BY ___________________________________ (elected officials) UNDER
RESOLUTION NO. _____ DATED ___________. IT SUPERCEDES ALL PREVIOUS PLANS.
_______________________________________ _______________________________________
(Chief Elected Official) (Elected Official)
_______________________________________ _______________________________________
(Elected Official) (Elected Official)
_______________________________________ _______________________________________
(Elected Official) (Elected Official)
_______________________________________
(Elected Official)
_______________________________________ _______________________________________
(Secretary) (Emergency Management Coordinator)
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CERTIFICATION OF REVIEW
A regular (biennial or sooner) review of this Emergency Operations Plan has been done by the
Emergency Management Agency and the review is hereby certified by the Municipal Emergency
Management Coordinator.
Date Signature
RECORD OF CHANGES/UPDATES
CHANGE DATE OF DATE CHANGE MADE BY NUMBER CHANGE ENTERED (Signature or initials)
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DISTRIBUTION LIST
The Following have received Copies of this Plan
COPY # ORGANIZATION INDIVIDUAL RECEIVING COPY DATE
_______ County EMA
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I. PURPOSE AND SCOPE
The purpose of this plan is to prescribe those activities to be taken by the municipal government
and other community officials to protect the lives and property of the citizens in the event of a
natural or human-caused, including terrorism, emergency or disaster, and to satisfy the
requirements of the Pennsylvania Emergency Management Services Code, (35 Pa. C.S. Section
7101 et seq., as amended, to have a disaster emergency management plan for the municipality.
The plan consists of: a Basic Plan, which describes principles and doctrine; a Notification and
Resource Manual, which provides listings and means of contacting local and needed resources;
and a series of functional checklists which provide detail for the accomplishment of the specifics
of the operation.
The scope of the plan includes all activities in the entire emergency management cycle, including
prevention, preparedness, response and recovery phases. This plan is applicable to all response
organizations acting for or on behalf of the government or citizens of (name of local
municipality), (name of county). Incident specific Plans” may augment this plan if necessary to
more efficiently cope with special requirements presented by specific hazards. Such plans are
listed in Appendix C.
II. SITUATION AND ASSUMPTIONS
A. The (City/Borough/Town/Township) of _______________ is located in __________
County, Pennsylvania. The population is approximately ________. Terrain features
that affect emergency response include: __________
B. Identified special facilities (Schools, Health Care Facilities, Child Care Centers, etc.)
are indicated in the Notification and Resource Manual (NARM) section of this plan.
C. The municipality is subject to a variety of hazards. The most likely and damaging of
these are _______________________.
D. Historically, certain geographic areas of this municipality are more vulnerable to the
effects of these hazards. These are: _____________________.
E. Training, response checklists and other accompanying documents are based on the
statements in 2 A., B., C. and D. of this plan.
F. Adjacent municipalities and other governments will render assistance in accordance
with the provisions of written intergovernmental and mutual aid support agreements
in place at the time of the emergency.
G. When municipal resources are fully committed and mutual aid from surrounding
jurisdictions is exhausted, the county Emergency Management Agency (EMA) is
available to coordinate assistance and help satisfy unmet needs. Similarly, if the
county requires additional assistance, it can call for mutual aid from adjacent counties,
its Regional Task Force (RTF), or from the Commonwealth of Pennsylvania.
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Ultimately, the Commonwealth can ask the federal government for assistance in
dealing with a major disaster or emergency.
H. In the event of an evacuation of the municipality, or any part thereof, the majority of
the evacuees will utilize their own transportation resources. Additionally, those with
pets, companion or service animals will transport their own pets and animals. Those
with livestock or other farm animals will take appropriate measures to safeguard the
animals via sheltering or evacuation as appropriate.
I. Special facilities will develop, coordinate and furnish emergency plans to the
emergency management organization of this municipality, the county and state
departments and agencies as applicable and required by codes, laws, regulations or
requirements.
J. Any regulated facility, SARA (Superfund Amendments and Re-authorization Act)
site, power plant, etc. posing a specific hazard will develop, coordinate and furnish
emergency plans and procedures to local, county and state departments and agencies
as applicable and required by codes, laws, regulations or requirements.
K. Whenever warranted, the elected officials will declare an emergency for the
municipality in accordance with the provisions of the Pennsylvania Emergency
Management Services Code (35Pa CS, ? 7501). In like manner, in the event of any
emergency requiring protective actions (evacuation or sheltering), the elected officials
will make the recommendation and communicate the information to the populace by
appropriate means including the Emergency Alert System (EAS), Route Alerting, or
other technologies.
L. In the event of an evacuation, segments of the population will need to be transported
from the identified affected area(s) to safe havens. Depending upon the hazard
factors, the host areas may be located within or outside the municipality.
M. Emergency shelters will be activated by the county EMA using public schools or
public colleges / universities (per the provisions of the Pennsylvania Emergency
Management Services Code) or other designated shelters. Shelters will be operated
by Volunteer Organizations Active in Disasters (VOAD) such as the American Red
Cross. Shelter operators will provide basic necessities including food, clothing,
lodging, basic medical care, and maintain a registration of those housed in the shelter.
N. Critical facilities such as hospitals and extended care facilities should have some level
of emergency power and alternate energy sources available to accommodate for
situations involving the loss of commercial power or other energy sources.
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III. CONCEPT OF OPERATIONS/CONTINUITY OF GOVERNMENT
A. The elected officials are responsible for the protection of the lives and property of the
citizens. They exercise primary supervision and control over the four phases
(prevention, preparedness, response and recovery) of emergency management
activities within the municipality.
B. A local Emergency Management Coordinator (EMC) shall act on behalf of the
elected officials. An Emergency Operations Center (EOC) has been designated by
the municipality, and may be activated by the EMC or the elected officials during an
emergency. A Deputy EMC and Alternate EOC have been designated to function in
case the primary EMC and/or EOC are not available.
C. This plan embraces an “all-hazards” principle: that most emergency response
functions are similar, regardless of the hazard. The EMC will mobilize resources and
personnel as required by the emergency situation.
D. The EMC and elected officials will develop mutual aid agreements with adjacent
municipalities for reciprocal emergency assistance as needed.
E. The municipality will embrace and utilize the National Incident Management System
(NIMS) and the Incident Command System (see below).
Command
PIO Safety
Liaison
Operations Planning Logistics Finance and
Administration
1. The Incident Commander (IC) at the incident site will be trained according to
NIMS requirements. In like manner, the EOC staff will also be trained to NIMS
requirements.
2. The Incident Command System (ICS) should have:
a. a manageable span of control (3 to 7 staff; optimum is 5);
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b. personnel accountability (each person reports to only one person in the chain
of command); and
c. functional positions staffed only when needed (responsibilities for any
positions that are not staffed remain with the next higher filled position).
Emergency Operations Center (EOC) Example
EOC Manager
PIO
Safety External Affairs
ESF # 15
Liaison
Operations Planning Logistics Finance and
Section Section Section Administration
Communications Emergency Transportation Long term
Management Community ESF # 2 ESF # 1
Recovery and ESF # 5
Mitigation Public Works and Firefighting ESF # 14 Engineering ESF # 4
ESF # 3 Public Health and
Medical Services Mass Care, ESF # 8 Housing &
Human Services Search and Rescue ESF # 6 ESF # 9
Resource Support Oil and HAZMAT ESF # 7 Response
ESF # 10 Agriculture and Natural Resources Public Safety and ESF # 11 Security
ESF # 13 F. When the municipal EOC is activated, the EMC or designee will coordinate between Energy
ESF # 12 the site IC and the county EMA. To ensure consistency with operations at the
incident site, the EOC will also follow an incident command structure. The EMC will
assume the role of EOC Manager (Command) and, initially, all of the remaining roles.
As additional staff arrive at the EOC, the EMC may delegate activities to them.
G. Availability of staff and operational needs may allow or require positions to be
combined, or positions to not be filled (responsibilities held by the next higher
position.)
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H. The diagram above aligns Emergency Support Functions (ESFs) with ICS Staff
sections. This alignment may be modified as required by the disaster situation or the
municipality’s political or programmatic needs.
I. Continuity of government procedures are specified in the Elected Officials checklist.
J. When the EMC receives notice of a potential emergency from the federal Homeland
Security Advisory System, from the National Weather Service watches and warnings,
or from other reliable sources, partial activation of the EOC in preparation for the
emergency will be considered.
K. Communication, Alert and Warning will be provided to the public via the Emergency
Alert System (EAS). Other systems will be utilized as available.
L. During non-emergency times, information regarding emergency plans and actions to
be taken by the public, in the form of public information / education materials, will be
provided to the public via municipal newsletters, brochures, publications in telephone
directories, municipal web-sites, etc.
M. In the event of an evacuation, the population (or segments thereof) will evacuate
using their own vehicles, or be transported from the identified affected area(s) to safe
havens. Depending upon the hazard factors, the host areas may be located within or
outside the municipality.
N. Evacuees are expected to follow the direction and guidance of emergency workers,
traffic coordinators, and other assigned emergency officials. Pre-designated
evacuation routes will be utilized whenever safe and practical. Critical intersections
will be staffed by traffic control personnel to facilitate an orderly flow of traffic.
O. Emergency workers should complete pre-emergency “family plans” addressing such
issues as transportation and evacuation locations for immediate family members
(Spouse and children).
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