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The California State Preschool Program is capable of encompassing

By Angela Matthews,2014-12-13 12:02
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The California State Preschool Program is capable of encompassing

    California State Preschool Programs (CSPP)

    AB 2759 (Chapter 308, Statutes of 2008) Implementation

    Transcript of Webcast and PowerPoint Presentation

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California State Preschool Programs

AB 2759 Implementation

Presented by

California Department of Education (CDE)

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Introduction

     AB 2759 creates the California State Preschool Program (CSPP), the largest

    state-funded preschool program in the nation

     The purpose of this webcast is to provide you with information about the

    implementation of this bill and how it impacts your programs

INTRODUCTION

    Welcome to the webcast on Assembly Bill 2759. The passage of this bill creates the California State Preschool Program, the largest state-funded preschool program in the nation. It streamlines the administration of the state preschool programs and improves the efficiency and effectiveness of program administration. The purpose of this webcast is to provide you with information about the implementation of this bill and how it impacts your programs. We will be referring to the bill as the California State Preschool Program or CSPP throughout the remainder of this presentation.

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Statutory Requirements

     The CSPP consolidates the five largest center-based programs providing

    services to three- and four-year-old children into one contract

     Agencies with CCTR contracts with only three- and four-year-olds will be

    converted to a CSPP

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     CCTR contracts serving other ages in addition to three- and four-year-olds will

    have both a CCTR and CSPP contracts

STATUTORY REQUIREMENTS

    As a result of the CSPP, the funding and program requirements for the five largest center-based programs providing services to three- and four-year-old children will be consolidated. This includes the Preschool Program (CPRE), Full Day Preschool Program (CFDP), Prekindergarten and Family Literacy Part-Day and Full-Day programs (CPKP and CPKF), and Center Based Program (CCTR) contracts. Effective July 1, 2009, any agency that holds one or more of these five contracts will begin operating the CSPP on a part-day and/or full-day basis.

    The current definitions of three- and four-year-old children that are in statute for the State Preschool program will also apply to the CSPP. The child must be three or four, as the case may be, on or before December 2 of the fiscal year in which they are enrolled.

    For those agencies with existing CCTR contracts, only the funding currently being used to provide center-based services to three- and four-year-old children will become part of the CSPP. In the case where an agency provides center-based services only to three- and four-year-old children, all of the funding will become part of the consolidation.

    Agencies that provide center-based services with a CCTR contract to three- and four-year-old children, other age groups, and/or three- and four-year-old children in family child care homes, will have two contracts after the consolidation. One will be a CSPP contract and the second will continue to be a CCTR contract.

    Not included in the consolidation is funding for three- and four-year-old children receiving services in the Migrant Program (CMIG) and Handicapped Program (CHAN) contracts or CCTR contractors that use funding for three- and four-year-old children receiving services in family child care homes.

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Program Requirements

     Contractors can offer a part-day and/or full-day program

     Half of the children must be four-year-olds

     There are new reporting requirements and the CDFS 8501 has been revised

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    The reimbursement structure will be comparable to the level of actual funding of the current CPRE contracts. This will be covered in more detail and examples will be provided in another section of the presentation.

    It is required that families establish eligibility only at the time of initial enrollment. Subsequent to enrollment, a child shall be eligible for the part-day CSPP for the remainder of the program year. Contractors may certify eligibility and enroll families 120 calendar days prior to the first day of the beginning of the new preschool year.

Families are exempt from paying family fees for part-day.

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Full-Day CSPP

     Operated a minimum of 246 days per year unless the contract specifies a lower

    number of days of operation

     The reimbursement structure is the same as that for CCTR for services provided

    over four hours per day

     Families will establish eligibility at the time of initial enrollment

     Family fees will be assessed and collected based on the current CCTR

    requirements

FULL-DAY CSPP

    In addition to the requirements for all CSPP contractors, the following items apply for the full-day programs:

    Full-time programs are determined by the number of hours per day necessary to meet the child care and development needs of the families. The program is operated a minimum of 246 days per year unless the contract specifies a lower number of days of operation. For contractors that offer full-day and part-day services, the days of operation for the contract will be the total number of days open for service.

    The reimbursement structure is similar to that for CCTR with adjustment factors for services provided over four hours per day.

    Families will establish eligibility at the time of initial enrollment and provide ongoing eligibility documentation as changes in income or family size occur. If families become ineligible, the child shall continue to be eligible for only part-day services or the family shall pay the full cost of care to remain in the full-day program as a non-subsidized child.

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Families must meet one of the need requirements specified in Education Code section

    8263(a)(2) to receive services for four hours or more per day. Contractors must reassess need as changes occur. If the need for services drops below four hours per day, the child shall be enrolled for only part-day services.

    Family fees will be assessed and collected based on the current CCTR requirements.

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Pre-K Literacy Part-day & Full-day

     CPKP and CPKF will be consolidated into the CSPP program and will be able

    to provide services to both three- and four-year-olds and shall continue to

    provide family literacy services

     CSPP contractors will receive $2,500 per class based on the original number

    of classes funded by CPKP and/or CPKF contracts

     These programs will continue to operate a minimum of 175 days for part-day

    and 246 days for full-day unless the contract specifies a lower number of days

    of operation

PRE-K LITERACY PART-DAY AND FULL-DAY

    The CPKP and CPKF will have the same requirements as the CSPP. In addition, the following requirements apply to those contractors that received funding pursuant to AB 172, Chapter 211, Statutes of 2006.

    CSPP contractors, with classes formerly funded by CPKP or CPKF contracts, will be able to provide services to both three- and four-year-old children, not just four-year-old children.

    The CPKP and CPKF funds will be separately listed on the CSPP contract to allow the agency and the CDE to track those dollars.

    The CSPP contractors shall continue to provide services in classes originally funded by CPKP or CPKF in the attendance area of elementary schools in deciles one1 to three 3, inclusive, based on the 2005 base Academic Performance Index.

    Family literacy services will continue to be provided in classes originally funded by CPKP and CPKF as specified in the Education Code sections noted in the Management Bulletin.

    CSPP contractors will receive $2,500 per class based on the original number of classes funded pursuant to AB 172, Chapter 211, Statutes of 2006 and the number

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    of classes receiving these funds will not change as a result of the passage of AB 2759.

    These programs will continue to operate a minimum of 175 days for part-day services and 246 days for full-day, full-year services, unless the contract specifies a lower number of days of operation.

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Implementation

     Agencies that hold a CPRE, CFDP, CPKP, CPKF and/or CCTR contracts and

    serving only three and four-year-olds will receive one CSPP contract with a

    combined maximum reimbursable amount

     The CSPP contracts will be effective July 1, 2009

     Agencies that currently hold CPRE, CFDP, CPKP and/or CPKF contracts will

    receive one contract with a combined maximum reimbursable amount

IMPLEMENTATION

    All child development contractors that hold a CPRE, CFDP, CPKP, CPKF, and/or a CCTR contract providing services to three- and four-year-old children in a center-based setting in fiscal year 2008-09, will receive a CSPP contract effective July 1, 2009.

    Agencies that currently hold CPRE, CFDP, CPKP and/or CPKF contracts will receive one contract with a combined maximum reimbursable amount. Each of the different funding sources will be referenced in the contract for accounting purposes.

    Those agencies that also currently hold a CCTR contract providing center-based services to three- and four-year-old children and other age groups will receive two contracts. The portion of the contract for the three- and four-year- old children will be included in the CSPP contract. The remaining CCTR funds will be issued in a CCTR contract.

    And now CDFS will talk about the fiscal requirements and considerations.

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Fiscal Requirements and Considerations

     Multiple Funding Sources

     Standard Reimbursement Rate (SRR)

    Blended Rate

     Adjustment Factors

    Half-Time Care = 61.72%

     Revised CDFS8501 Fiscal Report

    Fiscally commingled Contracts

FISCAL REQUIREMENTS AND CONSIDERATIONS

    The CSPP contract will combine several funding sources which will be identified separately on the face sheet of the contract so that the CDE and the agency can track these funds.

    The Standard Reimbursement Rate (SRR), which is currently $34.38, will apply to the CSPP contract. A blended reimbursement rate model will be utilized to combine the various contract rates that an agency may have into one CSPP rate. The blended reimbursement rate is calculated by dividing the CSPP Maximum Reimbursable Amount by the total child days of enrollment. This blended reimbursement rate model will be covered in further detail later in the presentation.

    Time-based and special criteria adjustment factors can be utilized in the CSPP program.

    There will be a new adjustment factor of 61.72 percent for half-time care, which consists of a minimum of three, but no more than three hours fifty nine (3:59) minutes.

    For fiscal year 2009-10 the CSPP program will utilize a revised CDFS 8501 which will contain the new adjustment factor of 61.72 percent for half-time care. If an agency has a CCTR contract, they will be able to fiscally commingle their CCTR and CSPP contracts. In order to report as a commingled program, each contract will require the submission of separate enrollment and attendance pages, however, the total cost can be reported on one set of fiscal pages. An example of commingled reporting will be explained later in the presentation.

Now the application process will be discussed.

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Application Process

     Cover page and calendar - All contractors must complete the application, Cover

    Page, and Calendar

     Calculation worksheet

APPLICATION PROCESS

    All child development contractors that hold a CPRE, CFDP, CPKP, CPKF, and/or a CCTR contract providing services to three- and-four-year-old children in a center-based setting in fiscal year 2008-09, will receive a CSPP contract for fiscal year 2009-10.

    To be eligible for the CSPP contract, all contractors must complete the Application Cover Page, and Calendar.

    The calendar must indicate the projected total number of days of operation for the CSPP for fiscal year 2009-10. For agencies that plan to operate a full-day program, the minimum days of operation shall be 246 unless the current CCTR or CFDP contract specifies a lower minimum days of operation. For agencies that plan to operate only a part-day program, the minimum days of operation shall be 175 days unless the current CPRE contract specifies a lower number of days of operation.

    And now CDFS will explain how to complete the calculation worksheet.

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     Calculation Work Sheet

     To Determine Adjusted CERTIFIED Enrollment from CCTR 8 Transferred to the

     California State Preschool Programs Contract

     This Calculation Work Sheet must be completed by all CCTR contractors. Complete the

     sections below if neither of the boxes above are checked.

     Enter the 2008-09 CCTR contract number above. Complete a separate Calculation Work Sheet

     for each CCTR contract serving three- and/or four- year-old children.

     Indicate the number of age-eligible CDE-certified children you expect to transfer to the California

     State Preschool Programs in each category. Multiply the total of each category by the

     adjustment factor shown. Add the total adjusted enrollment of all categories to determine a total

     adjusted certified enrollment per day.

     Three and Four Year Olds

     Full-time-plus (10.5 hours and over) _________ x 1.18 = _________

     Full-time (6.5 hours to under 10.5 hours) _________ x 1 = _________

     Three-quarters-time (4 hours to under 6.5 hours) _________ x 0.75 = _________

     One-half-time (under 4 hours) _________ x 0.6172 = _________

     Exceptional Needs

     Full-time-plus (10.5 hours and over) _________ x 1.416 = _________

     Full-time (6.5 hours to under 10.5 hours) _________ x 1.2 = _________

     Three-quarters-time (4 hours to under 6.5 hours) _________ x 0.9 = _________

     One-half-time (under 4 hours) _________ x 0.6172 = _________

     Limited and Non-English Proficient

     Full-time-plus (10.5 hours and over) _________ x 1.298 = _________

     Full-time (6.5 hours to under 10.5 hours) _________ x 1.1 = _________

     Three-quarters-time (4 hours to under 6.5 hours) _________ x 0.825 = _________

     One-half-time (under 4 hours) _________ x 0.6172 = _________

     CPS or At Risk of Abuse or Neglect

     Full-time-plus (10.5 hours and over) _________ x 1.298 = _________

     Full-time (6.5 hours to under 10.5 hours) _________ x 1.1 = _________

     Three-quarters-time (4 hours to under 6.5 hours) _________ x 0.825 = _________

     One-half-time (under 4 hours) _________ x 0.6172 = _________

     Severely Handicapped

     Full-time-plus (10.5 hours and over) _________ x 1.77 = _________

     Full-time (6.5 hours to under 10.5 hours) _________ x 1.5 = _________

     Three-quarters-time (4 hours to under 6.5 hours) _________ x 1.125 = _________

     One-half-time (under 4 hours) _________ x 0.6172 = _________

     TOTAL Adjusted CERTIFIED enrollment per day = _________

     TOTAL Adjusted Certified enrollment per day __________ Times the days of operation from

     the current CCTR calendar _______ Equals the annual child days of enrollment ___________

     Times your current CCTR contracted reimbursement rate $_________ Equals amount of CCTR

     contract to be transferred $___________ to the California State Preschool Programs contract.

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COMPLETION OF THE CSPP CALCULATION WORKSHEET

    The Calculation Worksheet provided in the Management Bulletin will be used to determine the dollar amount of Adjusted Certified Enrollment of three- and four-year-old children served in your CCTR contract, that is to be transferred to your new CSPP contract. Please note that three- and four-year-old children served in a Family Child

    Care Home will not be transferred to the CSPP contract and will remain in the CCTR contract. You must complete a separate worksheet for each CCTR contract your agency has.

    To complete the worksheet fill in the current CCTR contract number.

    If your existing CCTR contract does not serve three- and four-year-olds

Or serves only three- and four-year-olds

    Check the appropriate box on the worksheet and you do not need to complete the rest of the Work Sheet.

    Next indicate the number of three- and four-year-old certified children you expect to transfer to the CSPP contract. Please be careful to ensure the correct number of children are indicated in the proper category and time base. This will ensure the appropriate adjustment factor is utilized and sufficient funding is transferred to the new CSPP contract. For this example, the three- and four-year-olds that are to be transferred from the CCTR contract to the new CSPP contract are….

    ; 10 one-half-time. Three- and Four-Year-Olds

    ; 4 three-quarters-time, Exceptional Needs

    ; 10 full-time limited and Non-English Proficient

Next, multiply the number of children by the adjustment factors, and indicate the

    total in the far right hand column for each category.

Total the column

and also include this amount on the “Total Adjusted Certified enrollment per day” at

    the bottom of the page.

Next, enter the “days of operation” from your current CCTR contract which in this

    example is 250 days.

and Multiply this by the “adjusted certified enrollment per day” which will equal the

    “Annual Certified Days of Enrollment”.

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