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Budget Template for Contribution Project Proposal

By Florence Rogers,2014-12-13 10:05
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Budget Template for Contribution Project Proposal

    Official Use Only

    File Number: Budget Template - Supporting Details

Applicant Name:

Title of Proposed Project:

1. A. Activity

    Related Direct 1. Staff Wages

    Project Costs a) Staff wages & Mandatory Employment-Related Costs

    (MERCs);

    b) Other employment-related benefit costs (Worker’s

    Compensation Benefit, medical, dental, pension, etc.)

    where warranted by current organizational Human

    Resources (HR) policies;

    c) Other HR costs such as extended illness & maternity

    leave, vacation leave pay out, severance pay, etc. where

    warranted by current organizational HR policies and

    provincial labour standards. (This is not a contingency

    option. Costs must be foreseeable and negotiated in the

    original agreement and will otherwise require a negotiation

    and an amendment when incurred.);

    2. Professional

    Fees d) Professional fees - contracting (e.g. bookkeeping,

    janitorial services, Information Technology (IT), equipment

    maintenance services, security; audit costs and legal fees

    are noted separately below);

    e) Legal fees (i.e. reasonable allowance for costs related

    to review of lease for new project site premises);

    3. Travel

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    f) Staff and volunteer travel (transportation costs, taxi,

    kilometric charges, etc. as per staff travel claims; includes

    international travel where warranted; transportation is

    noted in category 1C);

4. Capital

    Assets g) Capital assets (any asset requiring agreement of

    disposition, as per program specific Ts and Cs value; may

    be any of the assets included in this listing)

5. Audit Costs

    (provincially h) Audit costs related to provincially mandated audits;

    mandated)

6. Other

    Activity Related i) Furniture;

    Direct Project

    Costs

    j) Staff disability supports (duty to accommodate);

    k) Staff training for disability-related issues (e.g. sign

    language training);

    l) Conference attendance fees;

    m) Conference costs (meeting room rental, guest

    speakers, etc.);

    n) Rent, lease (including applicant owned premises) and

    repairs and leasehold improvements (insurance is noted

    below, in category 1C);

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o) Signage;

    p) Utilities;

    q) Equipment lease, rental or purchase (including

    computers, fax machines, etc.; copy charge for

    photocopies is included in the equipment repair and maintenance cost item below, in category 1C);

    r) Computer software;

    s) Costs associated with use of applicant-owned assets

    other than premises (e.g. computers and other equipment,

    furniture, etc.);

     t) Memberships (professional and organizational),

    affiliation fees and business licenses and permits;

    u) Advertising (newspaper ads, flyer production, etc.);

    v) Reference materials (books, periodicals, subscriptions,

    etc., which cannot be easily traced/tracked back to usage by project participants);

    w) Significant project costs associated with the following

    types of expenditures (i.e. non-standard/non-basic

    amounts over and above the regular, day-to-day

    operational costs):

    i. Telephone (installation and extraordinary

    costs related to telephones and/or fax lines

    required over and above regular operating

    requirements);

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    ii. ii. Postage (significant costs associated with

    project activities which increase expected

    costs of postage beyond normal operating

    requirements);

    iii. Internet (web page design, etc.) and other IT

    requirements (significant costs associated

    with project activities, which increase

    expected internet related costs beyond normal

    operating requirements);

    iv. Printing (significant costs associated with

    project activities, which increase expected

    printing costs beyond normal operating

    requirements); and

    v. Staff professional development (courses

    required by staff which are not part of the

    routine development courses required by the

    organization’s policies);

    x) Costs related to transition/wind-down (severance pay,

    other HR related costs, penalties for breaking leases, etc.)

    1. B.

    Participant 7. Participant

    Related Direct Wages a) Participant wages & MERCs;

    Project Costs.

    b) Allowances, bonuses;

    c) Other employment-related benefit costs (WCB, medical,

    dental, pension, etc.) where warranted by current

    organizational HR policies and/or provincial labour

    standards;

    8. Participant

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    Tuition Costs d) Tuition costs public;

    e) Tuition costs private;

    9. Other Participant f) Living expenses; Related Direct

    Project Costs

    g) Disability-related supports (attendant care, note takers,

    sign language interpreters);

    h) Disability-related incremental costs (i.e. additional per

    diems for fees for assistance provided, etc.);

    i) Professional fees related to participants sub-

    contracting (i.e. vocational assessments, needs

    assessments, guest speakers, etc.);

    j) Dependant care;

    k) Adaptive-technology set-up;

    l) Materials and supplies, books and testing materials, to

    be used by/for participants;

    m) Travel, transportation; and;

    n) Participation and completion recognition activities.

    1. C. Other

    Direct Project 10. Other Direct

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    Costs. Project Costs a) Insurance (fire, theft, liability)

     b) Standard, regular, day-to-day, operational recurring

    costs related to:

    i. Basic telephone charges (including fax lines);

    ii. Postage and courier;

    iii. Monthly internet fees;

    iv. Operational printing contracted externally

    (business cards, letterhead, ad hoc

    unanticipated print jobs, minor updates and/or

    printing of organizational or program

    brochures, etc.);

    v. Equipment repair and maintenance (includes

    photocopy meter charges); and

    vi. Staff professional development - amount to

    cover basic training needs as per

    organization’s existing policies; employment

    related requirements which can include, but is

    not limited to, health & safety, first aid,

    cardiopulmonary resuscitation (CPR), self-

    defence, crisis intervention, anti-racism, anti-

    oppression, sensitivity, conflict resolution, etc.;

c) Materials and supplies (e.g. pens, pencils, paper,

    envelopes, cleaning supplies, subscriptions);

    d) Bank charges

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    e) IT maintenance;

    f) Other non participant-based costs (e.g. water where

    public water not safe for drinking, staff and volunteer

    recognition);

    g) Staff and volunteer transportation (bus fare, taxi and

    parking required for delivery of project activities but not

    part of travel claims; does NOT include monthly parking

    fees; travel is noted in category 1A).

    2.

    Organizational 11.

    Infrastructure Organizational a) Staff wages and MERCs;

    Costs Infrastructure

    Costs

    b) Other employment-related benefit costs (WCB, medical,

    dental, pension, etc.) where warranted by current

    organizational HR policies;

    c) Other HR costs such as extended illness & maternity

    leave, vacation leave pay out, severance pay, etc. where

    warranted by current organizational HR policies and

    provincial labour standards. (This is not a contingency

    option. Costs must be foreseeable to be negotiated in the

    original agreement and will otherwise require a negotiation

    and amendment when incurred.);

    d) Rent, lease (including applicant owned premises) and

    minor repairs and leasehold improvements;

    e) Utilities;

    f) Furniture;

    g) Signage;

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    h) Equipment purchase, lease or rental (including computers);

    i) Costs associated with use of applicant-owned assets other than premises (e.g. computers and other equipment,

    furniture, etc.);

    j) Equipment maintenance and repairs; k) Software; l) Professional fees contracting (e.g. bookkeeping, janitorial services, IT, equipment maintenance services, security);

    m) Audit costs; n) Staff disability supports (duty to accommodate); o) Telephone costs; p) Postage and courier; q) Internet costs (web page design, etc.) and other IT requirements;

    r) Printing costs; s) Advertising costs;

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    t) General insurance (e.g. directors’ liability insurance);

    u) Travel and transportation (including board members);

    v) Training and development costs (volunteer and staff);

    w) Office supplies;

    x) Bank charges;

    y) Memberships and affiliation fees (professional, inter-

    and intra-organizational, etc.)

    3. Please indicate Funds from the total amount a) Cash; Other Sources for each of the

    following: b) In-Kind.

     Access to Information and Privacy Information on this form is collected under the authority of Section 32(c) of the Access to Information and Protection of Privacy Act SNL2002, c.A-1.1 (as amended) and is subject to all provisions under the Act. The personal information collected will be used for the administration of the Newfoundland and Labrador (NL) Benefits and Measures program for which you have applied. That program is provided by Newfoundland and Labrador under an agreement with Canada made pursuant to section 63 of the federal Employment Insurance Act. If you have any specific questions concerning the collection, use or disclosure of personal information please contact: The Access to Information and Protection of Privacy Office, (709) 729-7027

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