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Budget Template for Contribution Project Proposal

By Florence Rogers,2014-12-13 10:05
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Budget Template for Contribution Project Proposal

    Official Use Only

    File Number: Budget Template - Supporting Details

Applicant Name:

Title of Proposed Project:

1. A. Activity

    Related Direct 1. Staff Wages

    Project Costs a) Staff wages & Mandatory Employment-Related Costs

    (MERCs);

    b) Other employment-related benefit costs (Worker’s

    Compensation Benefit, medical, dental, pension, etc.)

    where warranted by current organizational Human

    Resources (HR) policies;

    c) Other HR costs such as extended illness & maternity

    leave, vacation leave pay out, severance pay, etc. where

    warranted by current organizational HR policies and

    provincial labour standards. (This is not a contingency

    option. Costs must be foreseeable and negotiated in the

    original agreement and will otherwise require a negotiation

    and an amendment when incurred.);

    2. Professional

    Fees d) Professional fees - contracting (e.g. bookkeeping,

    janitorial services, Information Technology (IT), equipment

    maintenance services, security; audit costs and legal fees

    are noted separately below);

    e) Legal fees (i.e. reasonable allowance for costs related

    to review of lease for new project site premises);

    3. Travel

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    f) Staff and volunteer travel (transportation costs, taxi,

    kilometric charges, etc. as per staff travel claims; includes

    international travel where warranted; transportation is

    noted in category 1C);

4. Capital

    Assets g) Capital assets (any asset requiring agreement of

    disposition, as per program specific Ts and Cs value; may

    be any of the assets included in this listing)

5. Audit Costs

    (provincially h) Audit costs related to provincially mandated audits;

    mandated)

6. Other

    Activity Related i) Furniture;

    Direct Project

    Costs

    j) Staff disability supports (duty to accommodate);

    k) Staff training for disability-related issues (e.g. sign

    language training);

    l) Conference attendance fees;

    m) Conference costs (meeting room rental, guest

    speakers, etc.);

    n) Rent, lease (including applicant owned premises) and

    repairs and leasehold improvements (insurance is noted

    below, in category 1C);

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o) Signage;

    p) Utilities;

    q) Equipment lease, rental or purchase (including

    computers, fax machines, etc.; copy charge for

    photocopies is included in the equipment repair and maintenance cost item below, in category 1C);

    r) Computer software;

    s) Costs associated with use of applicant-owned assets

    other than premises (e.g. computers and other equipment,

    furniture, etc.);

     t) Memberships (professional and organizational),

    affiliation fees and business licenses and permits;

    u) Advertising (newspaper ads, flyer production, etc.);

    v) Reference materials (books, periodicals, subscriptions,

    etc., which cannot be easily traced/tracked back to usage by project participants);

    w) Significant project costs associated with the following

    types of expenditures (i.e. non-standard/non-basic

    amounts over and above the regular, day-to-day

    operational costs):

    i. Telephone (installation and extraordinary

    costs related to telephones and/or fax lines

    required over and above regular operating

    requirements);

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    ii. ii. Postage (significant costs associated with

    project activities which increase expected

    costs of postage beyond normal operating

    requirements);

    iii. Internet (web page design, etc.) and other IT

    requirements (significant costs associated

    with project activities, which increase

    expected internet related costs beyond normal

    operating requirements);

    iv. Printing (significant costs associated with

    project activities, which increase expected

    printing costs beyond normal operating

    requirements); and

    v. Staff professional development (courses

    required by staff which are not part of the

    routine development courses required by the

    organization’s policies);

    x) Costs related to transition/wind-down (severance pay,

    other HR related costs, penalties for breaking leases, etc.)

    1. B.

    Participant 7. Participant

    Related Direct Wages a) Participant wages & MERCs;

    Project Costs.

    b) Allowances, bonuses;

    c) Other employment-related benefit costs (WCB, medical,

    dental, pension, etc.) where warranted by current

    organizational HR policies and/or provincial labour

    standards;

    8. Participant

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    Tuition Costs d) Tuition costs public;

    e) Tuition costs private;

    9. Other Participant f) Living expenses; Related Direct

    Project Costs

    g) Disability-related supports (attendant care, note takers,

    sign language interpreters);

    h) Disability-related incremental costs (i.e. additional per

    diems for fees for assistance provided, etc.);

    i) Professional fees related to participants sub-

    contracting (i.e. vocational assessments, needs

    assessments, guest speakers, etc.);

    j) Dependant care;