JAN HOLLMANN GRANT PROGRAM FOR LAND TRUSTS
Jan Hollmann exemplified citizen leadership of Land Trusts in Maryland. She co-founded the
Severn River Land Trust and the Arundel Conservation Trust, and served on the Severn River
Commission. She was Izaac Walton League’s Conservationist of the Year in 1989 and the
Capital newspaper’s Person of the Year for 1990. Jan died of cancer in April 1990 at age 44.
Jan Hollman Grants are supported by funding from the State Highway Administration and are
administered by the Maryland Environmental Trust to support Land Trusts within the State of
Maryland.
Guidance to Applicants
Who may apply:
? Organizations must be a "qualified organization" as defined under Section 170(H)(3) of
the Internal Revenue Code;
? Organizations must be recognized by Maryland Environmental Trust with a cooperative
agreement and have executed a Cooperative Agreement;
? Organizations must be in compliance with any agreement with Maryland Environmental
Trust, including the easement monitoring provisions of Cooperative Agreements.
? Organizations must confirm approval for the application by the governing body or person
of the organization, eg meeting minutes or board vote.
? Organizations must confirm 100% match for the amount of grant requested from funds
or volunteer hours.
How to apply:
? Complete attached application form.
? Sign and return to:
Maryland Environmental Trust
100 Community Place
Crownsville, Maryland 21032
Fax 410-514-7919
Email rhowey@dnr.state.md.us
? Deadline for applications is March 31, 2010.
Guidance to Applicants – contd.
What may grant money be used for:
? Monies must be used for the direct targeting, solicitation, processing and stewardship of
donated conservation easements;
? land parcel targeting, identification of easement donor prospects, outreach,
solicitation, easement negotiation and deed drafting, baseline documentation,
deed of easement recordation, and real estate transaction expenses such as
appraisals and surveys. Staff time dedicated to easement work; travel related
to easement projects; purchase of maps, photos, and publications; costs of
producing and distributing outreach/solicitation materials, costs of setting up
home meetings and public information meetings and property research
expenses. Easement monitoring and stewardship costs are eligible ? A maximum of 30% of the grant can be allocated to activities to support the land trust, in
one or more of the following categories:
? Technical training for staff or volunteers - limited to registration fees, meals
and travel within Maryland;
? Technology costs for GIS software and connectivity costs (e.g. a high-speed
T-1 phone line to accommodate GIS), and GPS equipment and software for
baseline documentation and monitoring;
? Land Trust operating and organizational development expenses including
such items as office supplies, office equipment, computers and peripherals,
software, reference materials, office rent and utilities, telecommunications.
Membership in the Land Trust Alliance or Maryland Association of Nonprofit
Organizations, land trust insurance, and bookkeeping. ? Cost evidence is required for any single item totaling 50% or more of a grant application.
Maryland Environmental Trust has discretion in whether to award the full amount
requested.
No funds shall be used for expenses incurred in the acquisition of purchased easements.
Grant Selection Criteria: ? Preference will be given to applications:
? Those from starting or fledgling land trusts;
? Those from land trusts whose geographic area has high potential for donated
easements;
? Joint applications from two or more land trusts;
? Applications which will help an organization achieve a stated goal or business
plan objective.
? Those applications which will help an organization achieve implementation of
any stated Land Trust Standards and Practices guideline (Land Trust Alliance
2004);
? Those applications which address organizational progress towards
accreditation with the Land Trust Accreditation Commission.
JAN HOLLMANN GRANT FUND APPLICATION AND AGREEMENT
Name of Land Trust(s)
We request(s) a grant from the Maryland Environmental Trust’s Jan Hollmann Administrative
Grant Fund (“Grant”) for the expenses below.
We confirm a 100% match with (please indicate at least one matching source):
Funds that are on-hand
Funds that are anticipated
Volunteer hours
We confirm that:
? This application is from a "qualified organization" as defined
under Section 170(h)(3) of the Internal Revenue Code
? The organization is recognized by Maryland Environmental Trust
with a cooperative agreement and has executed a Cooperative
Agreement;
? The organization is in compliance with any agreement with
Maryland Environmental Trust.
We confirm that:
? The application has been approved by the governing body or person YES / NO
of the organization.
? The organization has not received more than three consecutive years YES / NO
of funding from the Grant.
? This application is a joint application. YES / NO
? This application achieves:
o Stated goal or business plan objective YES / NO
State goal or objective
o Implementation of Land Trust Standard or Practice guideline YES / NO
Detail guideline
o Advancement towards accreditation with the Land Trust YES / NO
Accreditation Commission
Detail indicator
I enclose a list of Board Officers/ Members of my organization
Please declare
o Are any Officers or Board Members of your organization, YES / NO
or close family members, employees of the State of Maryland,
or affiliated to any State Agency?
o Are any Officers or Board Members of your organization YES / NO
also members of the MET Board of Trustees?
Grant Fund Request
The total amount requested is:
Does any item total 50% or more of the total amount requested: YES / NO
If yes, provide cost evidence with this application.
1. Easement Activities and Expenses requested
Direct targeting, solicitation, processing and stewardship of donated conservation easements:
A. Cost:
Description:
B. Cost:
Description:
C. Cost:
Description:
D. Cost:
Description:
List additional items and expenses separately.
2. Support Activities and Expenses Requested
(Not to exceed 30% of the total Grant Fund Request)
Technical training for staff or volunteers:
E. Cost:
Description:
F. Cost:
Description:
G. Cost:
Description:
Technology costs for GIS software and connectivity costs:
H. Cost:
Description:
I. Cost:
Description:
J. Cost:
Description:
Land Trust operating and organizational development expenses
K. Cost:
Description:
L. Cost:
Description:
M. Cost:
Description:
List additional items and expenses separately.
Grant Fund Agreement
We understand that delivery of this Grant is made subject to Maryland Environmental Trust
(MET) Board of Trustees approval and MET’s signature on this letter, which shall thereafter
establish an agreement between MET and the Land Trust (“Agreement”) and shall confirm that:
1) Said monies will be used for the direct targeting, solicitation, processing and stewardship of
donated conservation easements and other expenses as requested under Grant Fund
Request and approved below. No funds shall be used for expenses incurred in the
acquisition of purchased easements. Any substantial changes in the expenses will require
prior approval by MET. (“Substantial” is defined as greater than twenty percent or any new
expenses not approved.)
Total Grant approved: $ _______
1. Easement Activities:
Item A is approved / denied / funded at $ _______
Item B is approved / denied / funded at $ _______
Item C is approved / denied / funded at $ _______
Additional Items $ _______
2. Support Activities:
Item E is approved / denied / funded at $ _______
Item F is approved / denied / funded at $ _______
Item G is approved / denied / funded at $ _______
Item H is approved / denied / funded at $ _______
Item I is approved / denied / funded at $ _______
Item J is approved / denied / funded at $ _______
Item K is approved / denied / funded at $ _______
Item L is approved / denied / funded at $ _______
Item M is approved / denied / funded at $ _______
Additional Items $ _______
2) A final report on this project will be furnished to MET by May 1 of the fiscal year following
the date of this Agreement. The final report shall include 1) an itemized accounting of
expenditures, including matching funds and 2) list of dates of outreach meetings and
number of attendees. The Land Trust will also provide MET with material showing
achievements funded by the Grant for publicity use.
3) All materials purchased with this Grant will be the property of the Land Trust, unless said
Land Trust dissolves within three years of the date of this Agreement at which time any
equipment purchased will become the property of MET;
4) The Land Trust agrees to indemnify, hold harmless and defend the State of Maryland
and all of its representatives from all suits, actions or claims of any character brought on
account of any injuries or damages sustained by any person or property in consequence
of any action taken as a result of this Grant, either by the Land Trust or its employees,
agents, representatives or contractors. This responsibility is not to be deemed as a
waiver of any immunity that may exist in any action against the State or its agencies.
5) The Land Trust will not discriminate in any manner against an employee or applicant for
employment for work because of sex, race, age, color, creed, national origin, physical or
mental handicap, or any other characteristic forbidden as a basis for discrimination by
applicable laws.
6) If the Land Trust defaults in any manner in its obligations under this Agreement, MET
shall be entitled, in its sole discretion, to exercise any one or more of the following
remedies: (a) exercise any and all rights to seek any and all remedies to which it is
entitled at law or in equity, and (b) terminate this Agreement, and (c) promptly receive a
full refund of any Grant moneys expended hereunder with interest.
7) The Land Trust has not employed or retained any person, partnership, corporation, or
other entity, other than a bona fide employee or agent working for them, to solicit or
secure this Grant, and that they have not paid or agreed to pay any person, partnership,
corporation, or other entity, other than a bona fide employee or agent, any fee or any
other consideration contingent on the making of this Grant.
8) This Agreement represents the complete understanding between the parties hereto and
supersedes all prior negotiations, representations, statements, or agreements.
9) Neither this Agreement nor the funds granted hereunder may be assigned by the Land
Trust without the prior written consent of MET.
10) This Agreement may be amended by and only by an instrument executed and delivered
by each party hereto.
11) This Agreement shall be given effect and construed by application of Maryland law, and
any action or proceeding arising hereunder shall be brought in the courts of Maryland.
12) Acknowledgement of support from MET and State Highway Administration will be
included in the Land Trust’s public communications about the project.
Sincerely,
Land Trust:
BY:______________________________
Signature of Executive Director/President
Title
Date
Address: Street
City
State MD
Zip
Signed in confirmation of, and Agreement to, the above:
Maryland Environmental Trust
BY:____________________________
Elizabeth Buxton
Director
Date