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docsERCM_GPRA_Measures_Definitions-doc - ERCM GPRA Measure Guidance

By Cheryl Parker,2014-08-09 02:25
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docsERCM_GPRA_Measures_Definitions-doc - ERCM GPRA Measure Guidance

    Emergency Response and Crisis Management (ERCM)

    Government Performance and Results Act (GPRA)

    Measures and Definitions

Measure 1: Demonstration of increased number of hazards addressed by the

    improved school emergency response plan as compared to the baseline plan.

Definitions

    Hazards: Broadly defined as potential threats to the school / school district whose date or time of

    occurrence cannot be predicted.

    Examples of hazards include:

    ; Terrorist attack;

    ; Tornado;

    ; Earthquake;

    ; Chemical spill;

    ; Disease pandemic;

    ; Facilities improvements (i.e., access control, door locks, etc.)

    ; Unlawful entry by unlawful person; and

    ; Criminal activity.

    Addressed: A written plan is in place that responds to the identified hazards.

    Baseline plan: The written Emergency Response and Crisis Management (ERCM) plan in place prior to grant award date

Data necessary for this measure

    ; Number of hazards addressed by the baseline plan

    ; Target number of hazards to be addressed by the improved plan (the number of hazards you

    HOPE to address by the end of the grant period)

    ; Number of hazards addressed by the improved school emergency response plan (at the end of

    the project period)

Measure 2: Demonstration of improved response time and quality of response to

    practice drills and simulated crises.

Definitions

    Demonstration of improved response time: A quantifiable decrease in the amount of time it took to respond to a practice drill or simulated crisis that was staged at the beginning of the

    performance period and the end of the performance period.

    Response time: The number of minutes and seconds it takes to respond to a practice drill or simulated crisis

Practice drills and simulated crises: Types of drills include, but are not limited to:

    ; Lockdown;

    ; Shelter-in-place;

    ; Evacuation;

    ; Fire drill;

    ; Community-wide emergency response drill;

    ; Active shooter; and

    ; Hazardous weather drill.

Data necessary for this measure

    NOTE: If more than one type of drill is conducted, the second drill must be of the same type as one of the first ones in order to report data for this measure. You may not compare time and quality of response between different types of drills.

Response time:

    ; Response time to drill conducted at the beginning of the performance period (baseline) ; Target Response time for second drill

    ; Response time (to same type of drill) at the end of the performance period

This information could be presented in a chart format:

Entity Type of Response Target Actual Difference Was there an

    Conducting Drill time for drill response response in improvement

    Drill conducted at time for time for drill response in the quality

    (community, (Example, beginning of second conducted at time ** of the

    district, or fire drill, performance drill end of response

    school lockdown period performance and/or

    name) drill, etc.) (baseline) period response

    (second time? Yes or

    drill) No?

    ** To calculate the “Difference in response time” subtract the response time for the drill conducted at the end of the performance period (baseline drill) FROM the response time for the drill conducted at the beginning of the performance period.

Quality of response:

    ; A thorough narrative description of the drills and a plan for addressing any shortcomings or

    improvements

    ; Attach an after-action report for each reported drill

    Measure 3: A plan for, and commitment to, the sustainability and continuous improvement of school emergency response plans by the district and community

    partners beyond the period of Federal financial assistance.

Definitions

    Plans: Your Emergency and Crisis Response (ERCM) plan developed under this grant

Data necessary for this measure

    ; Provide the answer to the following question: “Do we have a plan for, and commitment to,

    the sustainability and continuous improvement of school emergency response plans by our

    district and community partners beyond the period of Federal financial assistance?”

    ; A simple “yes” or “no” is not sufficient.

    ; A copy of the plan should be provided with your final report.

    ; An objective analysis of whether or not the plan meets GPRA Measure #3.

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