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Wage Type Request Form (Deductions) - Wage Type Basic Information

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Wage Type Request Form (Deductions) - Wage Type Basic Information

    Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

    Wage Type Created ______________ Transport No. ___________________

Complete pp. 1-6, and send to Payroll at payroll@jhu.edu

    Basic Information

Date of request:

Requester‟s Name:

Requestor‟s Phone # / Email address:

Action Requested:

     Change to Existing Deduction Wage Type

     Create New Wage Type Deductions Wage Type

If this is a change to an existing deduction wage type, describe the change here

    and complete dates requested at the bottom of this page.

If this is a new wage type, is there an existing SAP Wage Type that it can be

    modeled from? No Yes

If yes, what is number/name?

Description of wage type (for Remuneration Statement/pay stub display)?

    (Limited to 20 characters)

Give a brief description of the usage of this wage type for documentation

    purposes:

By what date is this wage type needed?

What is the wage type effective date?

By what date is this wage type needed?

    February 2009 Page 1 of 11

    Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

    What grouping(s) of employees is the wage type applicable for?

    University Health System Both

    DEDUCTION WAGE TYPE QUESTIONS

Category:

What is the wage type category? (select all that apply)

     Employee Deduction

     Employer Contribution

     Benefit

     Garnishment

Frequency:

    What is the frequency of the deduction (select all that apply)?

     Recurring Every Pay Period

     One Time

     Other. If „Other‟, please describe:

Medium of Entry:

    How will the deduction be initiated?

     Benefits Enrollment/Benefits Module

     Other.

If „Other‟, please describe:

    February 2009 Page 2 of 11

    Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

Wage Type Attributes:

What happens to the wage type at an employee‟s termination, check one:

    Yes No Deduct the full amount for the remainder of the month?

     Deduct regular amount for the pay period? Yes No

     Other, please explain:

Does wage type need to be factored/prorated? Yes No

    If yes, please explain.

Does the wage type have limits or goals associated? Yes No

    If yes, please explain.

    Does the wage type have a fixed amount or rate (example: Parking Rates maintained in an SAP Table)? Yes No

    If yes, please explain.

Processing Priority:

What is the priority of this deduction if there‟s not enough money to cover all

    deductions:

    Hint: Select a letter A Z. “A” would be the highest priority, “Z” being the

    lowest. A garnishment would be an example of a high priority and fitness

    membership among the lowest. (see instructions)

Arrears & Retro Calculation Rules

What are the arrears/retro calculation characteristics of this deduction? (check

    only one box):

     1 Deduct as much as possible, remainder will be dropped.

    February 2009 Page 3 of 11

    Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

     2 Deduct as much as possible, remainder to Arrears table

     3 Garnishment: Reduction of deduction not allowed

     4 Deduct full amount or nothing

     5 Deduct full amount or nothing, full amount to Arrears table

Taxability:

     Is Deduction a pre-tax deduction?

     Yes

     No

    What is the tax classification for the wage type?

     A Deduction - Fully pre-tax

     B Deduction - Parking/Dep Care

     C Deduction - Retirement Plans

     Blank Not applicable (all other wage types)

Any special mapping for W-2?

     Yes

     No

    If yes, explain:

Additional tax comments:

Special Processing:

    Is there a special calculation formula for this wage type?

     No

     Yes

If yes, please explain in detail:

    February 2009 Page 4 of 11

    Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

Wage Type Posting to General Ledger:

    Should this wage type post to a Revenue Account (inter-company)?

     No

     Yes Contact FI to verify Due-To Due-From process.

     Should the wage type post to the general ledger?

     Yes GL Account Number is:

     No

     rdWage Type 3 Party Processing:

Is the wage type to be remitted inter-company?

     No Continue… rd Yes Skip 3 Party Processing. Contact FI to verify Revenue GL

    account and to setup Due-To Due-From process in custom table.

Is the wage type to be remitted via Third Party Remittance (Automatic check

    disbursement)?

     No

     Yes

    If yes, what medium of payment should be made and when?

     Check

     ACH

     Wire

    Due date of payment :

If applicable to 3PR, please fill out the following (EBS will have vendor numbers

    assigned within the naming convention established for 3PR):

     Vendor Number: (For EBS Use Only)

     Frequency of posting:

     Vendor Name:

     Vendor Address:

     City/State/Zip:

    February 2009 Page 5 of 11

    Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

    Is the vendor to be “blocked” from automatic payment for payments to be made on-line, or otherwise outside SAP?

     No

     Yes

If this is a tax withholding wage type, please supply Tax ID Account Number.

#________________________________________________

    BW Reporting to be approved by General Accounting/DSM

Special Key Figures check all that apply

    Report, Union Bargaining System Deduction Report - JHU

     YTD Union Dues

     Union Dues Deduction

     Initiation Deduction

     Initiation Balance Owed

    Report, Overpayment Report has the following key figures:

     OvPymt RePymt

     OvPymt Repymt Total

     OvPymt Repymt Bal

Report, Leave of Absence Deduction Report has the following key figures:

     Deduction Not Taken

Is this a garnishment deduction?

     Yes

     No

February 2009 Page 6 of 11

     Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

    Approvals (to be completed by Payroll Shared Services):

Tax Office:

     JHU JHHS

Benefits Office:

     JHU JHHS BMC HCG

Finance Office (intercompany only):

     JHU JHHS

    August 2010 ( Rev.) Page 7 of 11

     Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

    DO NOT ANSWER REMAINING QUESTIONS.

    TO BE COMPLETED BY SAP SUPPORT ORGANIZATION.

Wage Type Ranges

1xxx = Base Earnings on infotype 9027

    2xxx = Time Related Earnings

    3xxx = Non-time related earnings

    4xxx = Benefits

    6xxx = Deductions

    7xxx = Garnishments

    8xxx = NRA

    9xxx = Other

If Wage Type Is ISR Eligible

Update table ZTH_ISR_ADDPAY. This table holds wage types for infotype 14,

    15, and 2010.

New Wage Types Must be Added to TALX Interface

Update table ZTH_WT_EVERIFY. This table holds wage types for groupings

    related to UCX and TWN.

Record 220EMPLPAYDTL (UCX & TWN)

    MD Unemployement Pretax Deduction or Post tax Deduction

     Café Plan

     Retirement 401K

August 2010 ( Rev.) Page 8 of 11

     Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

Wage Type Cumulations

    Should this wage type cumulate into any of the following?

     /101 All regular cash earning (No imputed amounts) CUML 01

     /109 Employer Benefit Contribution CUML 09

     /110 Employee Deductions CUML 10

     /114 Base Wage for BSI CUML 14

     /191 Pension Eligible Wages HS CUML 91

     /192 Pension Eligible Wages JHU CUML 92

     /195 JH - Pre-tax parking CUML 95

     /196 Retro for Guaranteed Gross CUML 96

Point of Entry - Deductions

     Recurring Earning/Deduction Infotype 14

     One Time Earning/Deduction Infotype 15

     Benefit Plan

Medium of Entry Deductions

     Internal Service Request (ISR) UPDATE CUSTOM TABLE???

     Interface ANY CUSTOM SETTINGS? DSM?

     Manual

     Time

     System Generated

    Arrears & Retro calculation Rules Deductions

    What are the arrears/retro calculation characteristics of this deduction? V_T51P6

Arrears

     1 Deduction of whole amount

    The deduction is always made in full, even if the net amount then

    becomes negative.

    If necessary, the advance given to the employee by the employer can be

    recorded separately in a special wage type.

    August 2010 ( Rev.) Page 9 of 11

     Johns Hopkins - SAP Wage Type Request Form

    DEDUCTIONS

     2 Deduct as much as possible

    The largest possible amount is deducted until the remaining net amount is

    used up.

    The amount that cannot be deducted is stored in the table of 'Deductions

    not taken' (DDNTK).

     3 Deduct as much as possible, remainder to Arrears table

    The largest possible amount is deducted until the remaining net amount is

    used up.

    The amount that cannot be deducted is placed in the table of 'Deductions

    not taken' (DDNTK) and stored in the Arrears table (ARRRS).

    The deductions in the Arrears table are carried over to the next payroll

    period, where the payroll driver again attempts to make the deduction.

     4 Garnishment: Reduction of deduction not allowed

    The wage type is a garnishment wage type. In this case, reduction during

    arrears processing is not permitted.

     5 Deduct full amount or nothing

    The deduction is only made if it can be made in full. If the net amount is

    not large enough, the deduction is not made but is instead transferred in

    full to the table of 'Deductions not taken' (DDNTK).

Retro calculation

     1 Take old amount, write difference to arrears table

     2 Take old amount, only write positive difference to arrears

     3 Take old amount, only write negative difference to arrears

     4 Take old amount, forget difference

Taxability All Deductions

Pre or Post tax V_512W_D PRCL 65

     A After-tax Deduction

     P Pre-tax Deduction

    August 2010 ( Rev.) Page 10 of 11

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