DOC

PROCEDURE FOR THE DISSEMINATION OF, AND RESPONSE TO ...

By Jeanette Taylor,2014-01-04 17:32
7 views 0
PROCEDURE FOR THE DISSEMINATION OF, AND RESPONSE TO ...

PROCEDURE FOR THE DISSEMINATION OF, AND RESPONSE TO, SAFETY

    NOTICES/IMPORTANT DOCUMENTS - …………………..

    DIRECTORATE/LOCALITY

    1 INTRODUCTION

    This Procedure sets out the responsibilities within the …………….. Directorate/Locality for the dissemination and response to Safety Notices and Important Documents (to be referred to as Notices). It should be read in conjunction with the Safety Notices and Important Documents Policy and in particular Sections 7.4 and 7.6.

    2 RESPONSIBILITIES DIRECTORATE/LOCALITY TEAM

2.1 Upon receipt of the Notice the ………………Directorate/Locality

    Team will:-

2.1.1 Record receipt of the Notice.

    2.1.2 Nominate a Lead who will have responsibility for ensuring that

    appropriate action is taken within the Directorate/Locality and for

    communicating with the Liaison Officer.

    (Note: It could be decided that this will always be the same individual

    if so this should be made clear here).

    2.1.3 Identify (if the Liaison Officer hasn’t already appropriately done this) the

    post holder(s) who will be responsible for taking the appropriate action

    in response to the Notice.

2.2 The ……………………./Nominated Lead will:-

    2.2.1 Acknowledge receipt of the Notice and advise the Liaison Officer that it

    is relevant to the Directorate/Locality.

    2.2.2 Advise the Liaison Officer of the details of post holder(s) who have

    been given responsibility for actioning the contents of the Notice.

    2.2.3 Forward the Notice in a timely manner to the appropriate post holder(s)

    with a timescale for completion/response.

    Note: Responses must be sent to the Nominated Lead and not

    directly to the Liaison Officer.

    Procedure for the Dissemination and Page 1 of 2 Approval Date: ………………….. Response to Safety Notices and Important Review Date: ……………………. Documents …………….. Directorate/Locality Author: …………………………… Version Number: …….. Approved by: ……………………

    2.2.4 Monitor responses received from the(se) post holder(s) and ensure that

    they are appropriate.

    2.2.5 Discuss any responses that require further action with the post holder(s)

    2.2.6 Ensure that any risks have been assessed and appropriately recorded.

    2.2.7 Arrange, where appropriate, for the Notice, including actions taken by

    the post holder(s), to be discussed at the appropriate forum e.g. Quality

    and Safety meeting, Health and Safety meeting etc.

    2.2.8 Arrange for the Notice to be discussed at the Divisional equivalent if the

    Notice has Division wide implications or issues that require their

    attention.

    2.2.9 Collate all responses into one document and return this to the Liaison

    Officer.

    Note: Only 1 response per Directorate/Locality Team should be

    provided to the Liaison Officer. The relevant Nominated Officer

    should provide this.

    Procedure for the Dissemination and Page 2 of 2 Approval Date: ………………….. Response to Safety Notices and Important Review Date: ……………………. Documents …………….. Directorate/Locality Author: …………………………… Version Number: …….. Approved by: ……………………

Report this document

For any questions or suggestions please email
cust-service@docsford.com