Green Cleaning Program Guidance

By Chris Ford,2014-01-09 10:38
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Green Cleaning Program Guidance

    Green Cleaning Program Guidance

    The Five (5) Steps for Development and Implementation of

    a Facility Specific Green Cleaning Program

OGS developed this guidance to assist facilities in developing or fine tuning a Green Cleaning

    Program (Program). The tasks listed in this guidance are general and voluntary. A facility

    (school, state agency, etc.) can modify or add tasks as appropriate based on their specific needs.

    This list provides guidance on:

    ; Groundwork;

    ; Assessments;

    ; Planning;

    ; Implementation; and

    ; Evaluation.

Users can track the progress of individual tasks by noting Not Started (NS), In Progress (IP) or

    Completed (C) in the ‗Status‘ column, and inserting dates of task completion in the last column.

STEP I - Groundwork


    Identify key stakeholder groups. Target groups (i.e. administrators, 1.1

    teachers, custodians, students, parents, school nurses, school board and

    Parent-Teacher Association members) who have an interest in, and will

    take ownership of, the Program and contribute to its success.

     1.2 Identify candidates for the Green CleaningTeam (Team) who will

    participate in developing and implementing the Program. The Team

    should be made of representatives from each stakeholder group. Appoint

    a Team leader to manage and coordinate Team activities and keep the

    Program on track.

    Establish stakeholder buy-in and ownership of the Program. Educate 1.3

    stakeholders on the benefits of a Green Cleaning Program and the steps

    for its implementation. Identify and promote stakeholder contributions to

    the Program using informational brochures, presentations, newsletters,

    school board meetings, or any other avenues of communication. Schools

    may download an informational brochure and the Introduction to Green

    Cleaning and Green Cleaning Programs literature from the

    Customizable Templates and Documents section of this website to use

    for this purpose.

     1.4 Hold a kick off meeting to establish the roles and responsibilities of

    each Team member and the stakeholder groups they represent. Be

    open and transparent. Allow Team members and stakeholders to

    codify and agree on their obligations. Remind them that their roles

    and responsibilities have a direct impact on making the Program a


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    Version 1.2 March 3, 2009

    STEP II - Assessments

Note: Facilities can visit the Customizable Documents and Templates section of this website for several helpful

    Green Cleaning Program Development Aids (Program Aids). The Program Aids will help support efforts in assessing the facility and creating a comprehensive Program. (See the Program Aids table at the end of this



    Collect Facility and Population Information

    Characterize the facility’s physical layout. Compile the following 2.1

    information: facility square feet broken down by space type (i.e.,

    classrooms, hallways, restrooms, cafeterias); numbers and types of

    rooms; and total square feet of flooring types (i.e., carpet, resilient, tile,

    hard flooring). Square footage information is useful in determining the

    number of custodial resources needed to maintain specific levels of


    Note: A list of ‗accepted levels of clean‖ (ALCs) often used by the

    custodial industry can be found in the Custodial Cleaning Level Audit

    form in the Customizable Documents and Templates section of this

    website. The levels in the form originate from Custodial Staffing

    Guidelines for Educational Facilities (Second Edition) published by

    APPA: the Association of Higher Educational Facilities Officers. This

    publication outlines a method to determine custodial levels based on

    levels of cleanliness and facility square feetit can be very helpful in the

    Assessment process. This resource cannot be provided as a link through

    this website. A copy of these guidelines may be purchased through the

    APPA online bookstore.

    Summarize facility characteristics or qualities that affect the facility‘s 2.2

    Green Cleaning Program (i.e., areas with worn flooring/carpets, faulty

    drains, poor ventilation, and humid areas).

    Evaluate the effectiveness of building entrance matting. The 2.3

    evaluation can be based on recommendations of the Carpet and Rug

    Institute‘s Carpet Maintenance Guidelines.

    Characterize occupant populations. Identify numbers of administrative 2.4

    staff, employees, faculty/support staff, custodial staff and students that

    occupy the building. Also document extracurricular activities and other

    programs held at the facility outside normal operational hours.

     2.5 Assess cleaning requirements specific to populations with special

    needs or health considerations.

     2.6 Document the current custodial resources available at the facility.

    Include full-time and part-time staff. This information, along with

    information on the facility‘s physical layout, can help assess staffing

    requirements. For additional guidance, use the Custodial Staffing

    Guidelines for Educational Facilities (Second Edition) published by

    APPA: The Association of Higher Education Facilities Officers.

    Note: See task 2.1

     2.7 Review any building main