HOWARD COUNTY, MARYLAND VENDOR/EXHIBITOR APPLICATION
GREENFEST 2010 thSaturday, April 17, 2010
10:00am – 4:00pm
Howard Community College
APPLICATION DUE: JANUARY 22, 2010
This year's GreenFest theme is "Greener Choices, Greener World – One Person at a Time" with a target
audience of citizens of Howard County. Citizens will learn simple steps to take at home and work to promote more ecologically sound lifestyles and save money. The event will focus on purchasing green products, ecological home cleaning and lawn care, alternative energy, water conservation and reuse, and tips for greening your everyday activities. As is our tradition, other “green” themes are also welcomed.
Howard County Government is accepting applications for exhibitors and vendors to set up displays and share their knowledge with citizens. Preference will be given to local businesses and organizations and those promoting environmentally friendly goods and services. All applications are due by JANUARY 22, 2010.
Applications will be reviewed and all applicants will be notified of their participation status by the end of January. Submission of the attached application does not ensure your participation in GreenFest 2010.
Please note that GreenFest will again be at Howard Community College with even more space available this
year. Each vendor space will include one 5 foot table and two chairs (no pipe and drape or table cloth – please
provide your own if desired). Please feel free to purchase more than one space if needed. Exhibitor fees will be:
- $25 per 5’ space for non-profits
- $35 per 5’ space for all other entities, such as commercial businesses.
Non-profit organizations that experience a hardship with the exhibitor fee should contact Ms. DeMarzo.
Please consider becoming a GreenFest Sponsor! Benefits include:
? Your name on our brochure
? Your name on our welcome sign at the entrance
? Your name on the GreenFest website
? A sponsor sign at your table
? Your organization's name mentioned in our press releases
GreenFest 2010 Sponsorships are $100 (independent of the exhibitor table fee).
Space is limited to only 30 sponsors – hurry and sign up today!
For more information and to submit an application, please contact:
Lindsay (Leiterman) DeMarzo
Sustainability Projects Manager
Howard County Government
Office of Environmental Sustainability
And Department of Planning and Zoning
3430 Court House Drive
Ellicott City, MD 21043
410-313-4374
Fax: 410-313-1655
LDeMarzo@howardcountymd.gov
HOWARD COUNTY, MARYLAND VENDOR/EXHIBITOR APPLICATION GREENFEST 2010 th, 2010 Saturday, April 17 10:00am – 4:00pm Howard Community College APPLICATION DUE: JANUARY 22, 2010
Organization Name: ____________________________________________________________________
Contact Person: _________________________________________ Phone: _______________________
Email: _______________________________________________________________________________
Mailing Address: ______________________________________________________________________
Organization Type: _____________________________________________________________________
(e.g. non-profit, government, club, etc.)
Display Theme: _______________________________________________________________________
(e.g. water conservation, energy, etc.)
Please fill in appropriate column below to reserve your space:
NON-PROFIT ALL OTHER ENTITIES
(FOR-PROFIT)
$25 per 5 foot space $35 per 5 foot space
including 5 foot table and 2 including 5 foot table and
chairs 2 chairs
Number of Spaces Number of Spaces
Requested Requested
Total Cost of Exhibitor Total Cost of Exhibitor
Space (= #spaces x $25) Space (= #spaces x $35)
Sponsorship Sponsorship
(additional $100) (additional $100)
Total Cost of Exhibitor Total Cost of Exhibitor
Space and Sponsorship Space and Sponsorship
Credit Card Number to Charge Table/Sponsor Fee (Visa or Master Card ONLY):
________________________________________________________________________________________
Credit Card Type (Visa or MC ONLY): ________________ Credit Card Expiration Date: ________________
(Please note: Your credit card will not be charged until you have been notified of your acceptance to display at GreenFest 2009.
Your card will not be charged if we cannot accept your request to exhibit.)
OR
Please make checks payable to: Howard County Director of Finance and mail to: Howard County Government, Department of Planning and Zoning, Attn: Lindsay DeMarzo, 3430 Court House Drive, Ellicott City,MD 21043
HOWARD COUNTY, MARYLAND
VENDOR/EXHIBITOR APPLICATION
GREENFEST 2010 th Saturday, April 17, 2010
10:00am – 4:00pm
Howard Community College
APPLICATION DUE: JANUARY 22, 2010
Additional Space Needs:
Electrical Outlet Needed? Y or N (Vendor must supply own heavy duty extension cord.) [Note: Electric outlets are limited and are available on a first come - first serve basis]
Giving Away Items? Y or N Please Describe: _____________________________________
Selling Items? Y or N Please Describe: _____________________________________
Food or Beverage
Handout? Y or N Please Describe: _____________________________________
Other Info (water needed nearby, free standing display next to table (include size), etc.): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Please note: We will accept your request to be located next to a specified vendor but cannot guarantee your adjacent location. All displays, except motorized vehicles, will be indoors. Please indicate if requesting otherwise.
Would you be willing to donate an earth friendly item to a raffle or door prize drawing? If so, please describe item and approximate value:
__________________________________________________________________________________________ __________________________________________________________________________________________
Are you willing to share your contact info with citizens and other vendors at their request after the event? Please circle what you are willing to share (as listed above, if different, please specify): Name Y or N
Address Y or N
Email Y or N
Phone Y or N
Company website Y or N
Other ___________________________________________________________________
Date of Application Submission: _______________
HOWARD COUNTY, MARYLAND
NON-PROFIT VENDOR/EXHIBITOR AGREEMENT
“GREENFEST”
Vendor/Exhibitor hereby makes application to participate in “GreenFest” (The Event) sponsored thby the Howard County Government, Office of Environmental Sustainability, on April 17, 2010.
Vendor/Exhibitor understands and agrees to abide by all rules and regulations of Howard County Government.
By sponsoring the event, Howard County is not insuring you or your organization for this event. You/your organization is completely responsible for damages or injuries that occur to any persons or property whatsoever as a result of your participation in the event, including but not limited to the exhibit itself. You should have adequate insurance for your participation in the event. Notwithstanding insurance maintained, Vendor/Exhibitor agrees to be financially responsible for any and all damage or injury to persons or property caused by its vehicles, property, employees, contractors, agents, or volunteers anywhere on the property, including during set-up and removal of exhibits.
You must understand and practice sound safety procedures for your activities including proper supervision of all staff and activities and proper set up and take down of exhibits.
Vendor/Exhibitor agrees to indemnify and hold harmless Howard County Maryland, and its officials, employees, agents, and volunteers, from and against any and all liability or claims for damages of any kind, arising from Vendor/Exhibitor’s participation in the event.
__________________________________ ______________________________________
Name of Organization Name of Person Responsible
________________________________________________Date ________________________
Signature of Person Responsible and Authorized to Enter into this Agreement on Behalf of Vendor/Exhibitor/Organization
____________________________________________________________________________ Address
( ) ___________ Email _____________________________
Telephone Number(s)
RECOMMENDED INSURANCE (no certificate of insurance needed):
a) General Liability Insurance in the amount of $1 million, combined single limit per occurrence,
naming "Howard County, MD", as Additional Insured.
b) Workers' Compensation Insurance for vendor's employees.
c) Automobile Liability Insurance, in the amount of $1 million combined single limit per
occurrence. (Not required if vehicles will not be used for the Event.)
HOWARD COUNTY, MARYLAND
FOR-PROFIT / OTHER VENDOR/EXHIBITOR AGREEMENT
“GREENFEST”
Vendor/Exhibitor hereby makes application to participate in “GreenFest” (The Event) sponsored thby the Howard County Government, Office of Environmental Sustainability, on April 17, 2010.
Vendor/Exhibitor understands and agrees to abide by all rules and regulations of Howard County Government.
By sponsoring the event, Howard County is not insuring you or your organization for this event. You/your organization is completely responsible for damages or injuries that occur to any persons or property whatsoever as a result of your participation in the event, including but not limited to the exhibit itself. You must have adequate insurance for your participation in the event. Notwithstanding insurance maintained, Vendor/Exhibitor agrees to be financially responsible for any and all damage or injury to persons or property caused by its vehicles, property, employees, contractors, agents, or volunteers anywhere on the property, including during set-up and removal of exhibits.
You must understand and practice sound safety procedures for your activities including proper supervision of all staff and activities and proper set up and take down of exhibits.
Vendor/Exhibitor agrees to indemnify and hold harmless Howard County Maryland, and its officials, employees, agents, and volunteers, from and against any and all liability or claims for damages of any kind, arising from Vendor/Exhibitor’s participation in the event.
__________________________________ ______________________________________
Name of Organization Name of Person Responsible
________________________________________________Date ________________________
Signature of Person Responsible and Authorized to Enter into this Agreement on Behalf of Vendor/Exhibitor/Organization
____________________________________________________________________________ Address
( ) ___________ Email _____________________________
Telephone Number(s)
REQUIRED INSURANCE (please provide current certificate of insurance by March 5, 2010):
a) General Liability Insurance in the amount of $1 million, combined single limit per occurrence,
naming "Howard County, MD", as Additional Insured.
b) Workers' Compensation Insurance for vendor's employees.
c) Automobile Liability Insurance, in the amount of $1 million combined single limit per
occurrence. (Not required if vehicles will not be used for the Event.)