Project BAILEY ROAD PARK BAND SHELTER Owner Town of Cornelius

By Marjorie Reed,2014-01-06 18:28
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Project BAILEY ROAD PARK BAND SHELTER Owner Town of Cornelius




    Quotations Due:

    Thursday May 7, 2009

    3:00 pm

    C/O Troy Fitzsimmons

    Cornelius Parks Arts Recreation Culture (PARC) Department

    USPS Mail: P. O. Box 399

    Ground delivery: 21445 Catawba Avenue

    Cornelius, North Carolina 28031

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    The Town of Cornelius, herein referred to as “Town”, is soliciting interested vendors for providing janitorial supplies at its park facilities and Town Hall. Qualified vendors must be able to provide an

    array of common janitorial supplies as specified in the Scope of Work. The Town will select the

    lowest responsive/responsible bidder and anticipates starting services around July 1, 2009.

    Incomplete or late submittals will not be considered. Questions may be forwarded to Troy

    Fitzsimmons, Park Superintendent, at 704-892-6031 x163.

Scope of Work:

    The scope of work (SOW) applies to park facilities and Town Hall janitorial supplies necessary to

    maintain these facilities.

    I. Janitorial supplies most commonly ordered by the Town are:

    Description Used in (# of dispensers)

    paper towel 8"x800' controlled

    hard roll towel Parks paper towel dispensers (10)

    cloth quality paper roll towels Town Hall kitchen dispensers (2)

    paper towel 9x9 multifold to fit

    Town Hall restroom dispensers Town Hall restroom dispensers (4)

    toilet paper 3.875"x1,000' 2 ply Parks restroom dispensers (23)

    toilet paper premium 2-ply standard

    roll Town Hall restrooms

    sanitary napkin wax paper liners Parks

    Town Hall and Parks Rexan boxes

    can liners black 43x48 22 mic and BRP football

    can liners clear 33x40 16 mic Parks recycling cans

    can liners brown 33"x40" 16 mic Parks trash cans and restrooms

    Town Hall office trash cans and

    can liners white 23x33 15 gal restrooms

    urinal screen w/ non-para block Town Hall

    foam dispenser soap Town Hall and Parks (24)

    EP neutral disinfectant Town Hall and Parks

    non-corrosive toilet bowl cleaner Town Hall and Parks

    graffiti remover Parks

    glass cleaner Town Hall and Parks

    stainless steel cleaner Town Hall and Parks

    aerosol disinfectant Town Hall and Parks

    bleach Parks

    disposable latex gloves Town Hall and Parks

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    II. Ordering and Delivery

    a. Town will order supplies on an as-needed basis, but generally once a month.

    b. Vendor will furnish and deliver supplies to Town Hall within three (3) business days of


    c. Vendor will deliver and place ordered items into designated janitorial closets at Town


    d. Any special orders requiring a longer delivery time frame will be negotiated between

    the vendor and Town, but common supplies as specified in Section I will need to be

    delivered within the three (3) day time frame.

    e. All prices submitted on Attachment A - Janitorial Supplies Bid Proposal will include all

    costs for order processing, shipping, handling, delivery, other surcharges, etc. Only

    the price quoted plus applicable North Carolina sales tax will be paid by the Town.

    III. Product Dispensers

    a. The Town already has product dispensers for soap, toilet paper, and paper towels in its

    parks and Town Hall.

    b. Vendor will inspect each dispenser to determine if their product will properly function in

    the available dispenser. Vendor may call to arrange a meeting with PARC staff to

    assess the dispenser available.

    c. If an existing dispenser will not properly function with the vendor’s proposed product

    then the vendor will furnish and install the appropriate dispensers, at vendor’s expense,

    if awarded the contract.

    d. Dispensers that may need to be replaced are noted in Section I along with the number

    of dispensers.

    IV. Can Liners

    a. Dimension and thickness of can liners represent the minimum acceptable size and

    durability of can liners the Town will accept.

    b. If the vendor does not provide the same type of liner then the vendor may propose an

    alternative that exceeds, but closely represents the minimum specifications required by

    the Town.

    V. “Green Products”

    a. The Town promotes environmental stewardship of its parks and desires to provide

    “green products” where ever practical.

    b. Vendors are encouraged to submit products for consideration that are manufactured

    with recycled material and/or are non-toxic/non-caustic and environmentally friendly.

    c. Vendors may submit two proposals. One being the most economical products available

    and the other being a submittal that provides the most economical “green products”

    available. If the “Green Product” is the most cost advantageous option then include in

    both submittals.

    d. The Town, at its sole discretion, will select the best option to fulfill its environmental

    stewardship goals and purchase the most cost effective products.

    Contract Duration/Renewal Option(s):

    I. The proposed duration of work will be from July 1, 2009 through June 30, 2010 with an annual renewal option for five (5) years thereafter. Vendor will hold price of all products submitted for the initial duration of the contract. Town and vendor will negotiate an acceptable cost adjustment if the Town elects to renew the contract beyond the first year.

    II. Vendor will bill Town on a monthly basis for supplies delivered and accepted by the Town for that month. Town will pay only for supplies already delivered and will not issue any advanced

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    payment under any circumstances. Vendor must submit an itemized invoice for materials

    ordered and applicable North Carolina sales tax added.

    III. Town may add or delete services, or cancel the contract at its discretion with a minimum 30

    day written notice to the vendor.

Submittal Requirements:

    All submittals must be complete and submitted no later than 3:00 pm on May 7, 2009. Incomplete and late submittals will be rejected. Submittals must be in a sealed envelope or package and clearly labeled “Town of Cornelius Janitorial Supply Services c/o Troy Fitzsimmons”.

    A. Complete Attachment A Janitorial Supplies Bid Proposal”.

    B. Complete Attachment A again for a “Green Products” proposal (OPTIONAL).

    C. Provide a sample of each paper and can liner product along with a product information sheet

    in accordance with their bid proposal.

    D. Provide a product information and MSDS sheet for all cleaning supplies the vendor will provide

    as part of their bid proposal.

    E. Vendor must provide references from at least three other clients in the Charlotte area that

    have been serviced by their company for at least 2 years.

Additional Information and Questions:

    Additional information and questions may be directed to Troy Fitzsimmons, Park Superintendent, at 704-892-6031 x163.

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    Attachment A: Janitorial Supplies Bid Proposal



    Break Point Green

    Cost per # ordered and Product

    Description Size Unit Cost Units/Case case cost Y/N paper towel 8"x800' controlled

    hard roll towel paper towel cloth quality

    dispenser paper towels paper towel 9x9 multifold to fit

    Town Hall restroom dispensers toilet paper 3.875"x1,000' 2 ply toilet paper premium 2-ply sanitary napkin wax paper

    liners can liners black 43x48 22 mic can liners clear 33x40 16 mic can liners brown 33"x40" 16

    mic can liner white 23x33 15 gal urinal screen w/ non-para block green certified foam dispenser

    soap EP Neutral Disinfectant 1 gallon non-corrosive toilet bowl

    cleaner Graffiti remover glass cleaner stainless steel cleaner aerosol disinfectant bleach 1 gallon disposable latex gloves

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Attachment E: References

    Client Served: _ ____________________________________________

    Contact Person:___ _________________________________________

    Years Served:____ _________________________________________


    Client Served: _ ____________________________________________

    Contact Person:___ _________________________________________

    Years Served:____ _________________________________________


    Client Served: _ ____________________________________________

    Contact Person:___ _________________________________________

    Years Served:____ _________________________________________


This Submittal is executed by the person signing below, who warrant they have the authority to submit

    this proposal.

    Company: _____________________________________________________________________

Address: ____________________________________________________________________


    Phone: _____________________________________________________________________


    Name: _____________________________________________________________________

    Signature:____________________________________________ Date:_______________________

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