Manning, Iowa April 9, 2007 The City Council of the City of Manning, Iowa met in regular session on Monday, April 9, 2007 in the Council Chambers at City Hall pursuant to the laws and rules of said Council in regular session. Mayor Colling called the meeting to order at 7:00 p.m. Roll Call: Council members Hargens, Henderson, and McLaughlin, Morris were present upon roll call. Absent: Carson. Carson arrived at 7:05 pm. Approval of Agenda: Motion by Henderson, second by McLaughlin to approve the agenda with noted deletions; all ayes – motion carried. Citizen Forum: No one wished to address the council. Consent Agenda: Motion by McLaughlin, second by Henderson, to approve the consent agenda including: approval of minutes from March 12, 2007; payment of bills, from March 10 through April 6, 2007 in the amounts of $143,460; approval of the March 2007 Treasurer’s report; and the approval of new job descriptions for an Assistant Recreation Programs and Operations Manager, Public Works Summer Help, and a Water/Wastewater Lab Tech. After due consideration thereof, the Mayor put the question on the motion, and the roll being called, the following Council members voted: Ayes: Carson, Henderson, Hargens, McLaughlin, and Morris. Nays: None. Motion carried. The following bills were approved: Claims List: March 10 to April 6, 2007 Check # Description Amount Fund 54592 AWWA REGION IV REGISTRATION $35.00 Water 54604 IOWA PLANNING OFFICIALS SEMINAR JOHN $140.00 Administration 54606 IOWA WATER POLLUTION CON CONFERENCE $30.00 Sewer 54606 IOWA WATER POLLUTION CON CONFERENCE $25.00 Streets 54618 PEPSI AMERICAS INC CONCESSIONS $741.80 Recreation 54650 BANK OF THE WEST CREDIT CARD CHARGES $44.00 Administration 54650 BANK OF THE WEST CREDIT CARD CHARGES $380.79 Police 54650 BANK OF THE WEST CREDIT CARD CHARGES $87.64 Recreation 54650 BANK OF THE WEST CREDIT CARD CHARGES $174.13 Sewer 54650 BANK OF THE WEST CREDIT CARD CHARGES $36.43 Water 54651 REGION XII COUNCIL OF GO PROGRAM COSTS #21 $6,088.00 Housing 54652 DAILY TIMES HERALD SUBSCRIPTION $90.00 Administration 54653 REGION XII COUNCIL OF GO CDBG ADM. BILLING #7 $3,000.00 Capital Reserve 54695 APPLIED INDUSTRIAL TECH. TIMING BELT $245.91 Streets 54696 BAKER & TAYLOR BOOKS/SUPPLIES $363.36 Library 54697 BARCO MUNICIPAL PRODUCTS NO PARKING SIGNS $322.61 Streets 54698 BOB BARSBY RESCUE TECH INVOICE $41.90 Fire 54699 BROWN SUPPLY COMPANY INC CLAMP $239.20 Water 54700 BUELL WINTER MOUSEL AND BLUEPRINTS/COPIES/MILEAG $11,442.98 Capital Reserve 54701 BUNZ & GAFFNEY QUIT CLAIM DEED $60.00 Administration 54702 CARROLL COUNTY INFORMATI WALL MAPS $20.00 Administration 54702 CARROLL COUNTY INFORMATI WALL MAPS $20.00 Police 54703 CARROLL COUNTY SOLID WAS QUARTERLY PAYMENT $3,860.00 Sanitation 54704 CARROLL GLASS COMPANY IN BRONZE PIVOTS $142.00 Recreation 54705 CENTRAL IOWA DISTRIBUTIN TOWELS $91.70 Administration 54705 CENTRAL IOWA DISTRIBUTIN TOWELS $166.90 Recreation 54705 CENTRAL IOWA DISTRIBUTIN TOWELS $32.45 Sewer 54706 CITY OF MANNING MEDICAL FSA $65.00 None 54706 CITY OF MANNING MEDICAL FSA $65.00 None 54707 DELTA DENTAL INSURANCE PREMIUM $73.19 Sewer 54707 DELTA DENTAL INSURANCE PREMIUM $58.03 Streets 54707 DELTA DENTAL INSURANCE PREMIUM $767.46 Trust & Agency 54707 DELTA DENTAL INSURANCE PREMIUM $73.20 Water 54708 DETLEFSEN ELECTRIC OFFICE REMODEL $408.00 Administration 54709 DUCKWALL'S SUPPLIES $32.99 Library 54709 DUCKWALL'S SUPPLIES $13.36 Recreation 54710 EHLERS, ROBERT MILEAGE/RENTAL FEES $145.97 Fire 54711 EMC NATIONAL LIFE EMC PRODUCT $13.16 None 54711 EMC NATIONAL LIFE EMC PRODUCT $13.16 None 54712 FERNEDING, AMY DEP. CARE REIMBURSEMENT $200.00 Administration 54713 GRAINGER INC. MOTOR $209.74 Recreation 54714 GRAPHIC EDGE, THE SHIRTS $728.32 Recreation 54715 HACH NITRIFICATION INHIBITOR $59.05 Sewer 54715 HACH IRON REAGENT/3 PWD PLWS $51.95 Water 54716 HAWKINS WATER TREATMENT DRUM RETURN/CHLORINE/ACI 15.00CR Recreation 54716 HAWKINS WATER TREATMENT DRUM RETURN/CHLORINE/ACI $372.46 Water 54717 HORIZON EQUIPMENT FREIGHT $14.30 Recreation 54717 HORIZON EQUIPMENT FREIGHT $7.15 Water 54718 ING LIFE INSURANCE DEF COMP $350.00 None 54718 ING LIFE INSURANCE DEF COMP $350.00 None 54719 IOWA ASSOCIATION OF MUNI WATER MEMBER DUES $254.00 Water 54720 IOWA CRIME PREVENTION AS GRANT WRITING SEMINAR $175.00 Police 54721 IOWA FIRE CHIEFS ASSOC. MEMBERSHIP RENEWAL $25.00 Fire 54722 IOWA LEAGUE OF CITIES SERVICE FEES $50.00 Administration 54723 IOWA PARKS & REC. ASSOC. PROGRAMS $52.00 Recreation 54724 IPERS IPERS $1,795.40 None 54724 IPERS IPERS $1,920.10 None 54725 IRLBECK OIL COMPANY PROPANE $138.60 Cemetery 54726 MANNING AMBULANCE FUND PAYROLL $102.00 Ambulance 54727 MANNING FOODS WATER $98.87 Water 54728 MANNING MONITOR LEGALS $312.76 Administration 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $167.26 Administration 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $22.50 Fire 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $43.09 Library 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $89.32 Police 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $71.95 Recreation 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $45.00 Sewer 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $27.23 Streets 54729 MANNING MUNICIPAL CABLE PHONE CHARGES $76.45 Water
54730 MANNING MUNICIPAL ELECTR POSTAGE/COPIER SUPPLIES $47.68 Administration 54730 MANNING MUNICIPAL ELECTR POSTAGE/COPIER SUPPLIES $10.10 Police 54730 MANNING MUNICIPAL ELECTR POSTAGE/COPIER SUPPLIES $7.80 Recreation 54730 MANNING MUNICIPAL ELECTR POSTAGE/COPIER SUPPLIES $3.39 Water 54731 MATT PARROTT AND SONS CO DISCONNECT NOTICES $22.77 Administration 54731 MATT PARROTT AND SONS CO OFFICE SUPPLIES $179.92 Administration 54732 MELISSA PUCK MILEAGE/FEES CPR TRAININ $37.80 Recreation 54733 NAPA AUTO PARTS SUPPLIES $59.98 Fire 54733 NAPA AUTO PARTS SUPPLIES $103.97 Police 54733 NAPA AUTO PARTS SUPPLIES $15.96 Recreation 54733 NAPA AUTO PARTS SUPPLIES $42.11 Streets 54733 NAPA AUTO PARTS SUPPLIES $251.22 Water 54734 OFFICE DEPOT OFFICE SUPPLIES $53.69 Administration 54734 OFFICE DEPOT OFFICE SUPPLIES $72.53 Recreation 54735 OFFICE OF AUDITOR OF STA 2006 AUDIT FILING FEE $175.00 Administration 54736 OHDE, JOHN FILING FEES $97.00 Capital Reserve 54737 OMAHA HYDRO WINPUMP CO PUMP $1,229.30 Water 54738 OMB POLICE SUPPLY INC SAFETY EQUIPMENT $135.92 Police 54739 SECURITY TITLE & INVESTM UPDATE ABSTRACT $300.00 Administration 54740 SPIES FUR COMPANY JEANS $28.99 Sewer 54740 SPIES FUR COMPANY JEANS $28.99 Streets 54741 TRUE NORTH COMPANIES HEALTH INSURANCE APRIL $813.49 Sewer 54741 TRUE NORTH COMPANIES HEALTH INSURANCE APRIL $548.33 Streets 54741 TRUE NORTH COMPANIES HEALTH INSURANCE APRIL $7,092.36 Trust & Agency 54741 TRUE NORTH COMPANIES HEALTH INSURANCE APRIL $813.51 Water 54742 US CELLULAR MONTHLY PHONE CHARGES $122.04 Police 54743 WEST CENTRAL IOWA RURAL PARTS FOR ROOF DRAIN $145.88 Administration 54744 WESTRUM LEAK DETECTION LEAK DETECTION SURVEY $980.00 Water 54745 ASPINWALL COOPERATIVE CO FUEL/DIESEL $476.12 Sewer 54745 ASPINWALL COOPERATIVE CO FUEL/DIESEL $1,848.51 Streets 54745 ASPINWALL COOPERATIVE CO FUEL/DIESEL $476.13 Water 54746 ASSOCIATED SUPPLY COMPAN POOL SUPPLIES $31.26 Recreation 54747 BUNZ & GAFFNEY MONTHLY RETAINER $250.00 Administration 54748 CERTIFIED TRANSMISSION TRANSMISSION $1,279.00 Streets 54749 COUNTRY INTERIORS CARPER/VINYL FLOORING $1,435.00 Administration 54749 COUNTRY INTERIORS CARPER/VINYL FLOORING $3.00 Recreation 54750 CULLIGAN WATER WATER $16.48 Administration 54751 D&L REFUSE MARCH SERVICES $27.50 Recreation 54751 D&L REFUSE MARCH SERVICES $5,377.95 Sanitation 54752 ECHO ELECTRIC SUPPLY BULBS/FUSES $178.15 Water 54753 ED M. FELD EQUIPMENT CO. BAUER SERVICE CONTRACT $600.00 Fire 54754 FARNER BOCKEN COMPANY CONCESSIONS $361.26 Recreation 54755 IOWA ASSOCIATION OF MUNI QUARTERLT SAFETY DUES $501.70 Water 54756 IOWA DEPARTMENT OF NATUR LAB CERTIFICATION $400.00 Sewer 54757 IOWA OFFICE SOLUTIONS METER PAGES $78.33 Administration 54758 IOWA UTILITY ASSOCIATION SMART CONFERENCE $50.00 Administration 54759 LINWELD HELIUM CYLINDER $7.75 Streets 54760 MANNING COMMUNITY SERVIC SERVICES $100.00 Administration 54761 MANNING HERITAGE FOUNDAT EARLY TIF PAYMENT $13,408.76 Debt Service 54762 MANNING MONITOR ADVERTISING $83.42 Administration 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $410.93 Administration 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $124.61 Fire 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $147.99 Library 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $1,320.70 Recreation 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $385.90 Sewer 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $132.31 Streets 54763 MANNING MUNICIPAL ELECTR MARCH ELECTRIC $658.94 Water 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $132.90 Administration 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $686.31 Fire 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $116.66 Library 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $1,903.30 Recreation 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $113.40 Sewer 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $411.23 Streets 54764 MANNING MUNICIPAL GAS DE MARCH UTILITIES $151.31 Water 54765 MANNING MUNICIPAL GAS DE PRINCIPAL WATER TRMT. NO $25,000.00 Water 54766 NEW HOPE VILLAGE CLEANING SERVICES $55.42 Administration 54766 NEW HOPE VILLAGE CLEANING SERVICES $42.00 Library 54767 PAUL & WAYNE'S INC. REPAIRS/TIRES $2,494.75 Streets 54768 RASMUSSEN LUMBER COMPANY REPAIRS/REMODEL/SUPPLIES $2,914.94 Administration 54768 RASMUSSEN LUMBER COMPANY REPAIRS/REMODEL/SUPPLIES $19.56 Recreation 54768 RASMUSSEN LUMBER COMPANY REPAIRS/REMODEL/SUPPLIES $64.38 Streets 54769 RYE SUPPLY WATER HEATER CONTROL $157.62 Recreation 54770 SOLL'S SERVICE PARTS/LABOR/REPAIRS $190.70 Administration 54770 SOLL'S SERVICE PARTS/LABOR/REPAIRS $510.29 Recreation 54771 UPTOWN SPORTING GOODS PROGRAM SUPPLIES $548.00 Recreation 54772 WARNER WELDING PARTS/SUPPLIES $12.43 Police 54772 WARNER WELDING PARTS/SUPPLIES $57.69 Streets PAYROLL CLAIMS TOTAL $26,840.86 FUND TOTALS *001 GENERAL FUND $31,351.81 110 ROAD USE TAX $14,075.99 112 TRUST AND AGENCY $10,954.72 125 TIF DISTRICT $13,408.76 145 HHOUSING AND URBAN RENEWAL $6,088.00 301 WASTEWATER CAPITAL PROJECTS $14,539.98
600 WATER FUND $36,329.79 610 SEWER FUND $7,473.00 670 SANITATION FUND $9,237.95 TOTAL $143,460.00 Receipts by fund type for the month of March, 2007: General - $23,755.45; Road Use - $12,941.44; Trust and Agency – $1,456.98; Insurance Fund -$634.65; Emergency Fund - $129.09; Local Option Sales Tax- $13,188.84; TIF District - $1,716.37; Housing and Urban Renewal- $20,174; Revolving Loan Payments - $1,972.55; Economic Development Fund - $10,006.23; Debt Service Fund - $1,273.67; Capital Reserve Fund - $321.99; Proprietary - $38,290.24. Total receipts = $125,861.50. Committee Reports. Police Department: Chief Lesle reported that March was a busy month due to 3 Felony cases, including child abuse and theft/forgery. He met with Quakerdale staff and did a Tornado drill with the school. He was also working on nuisance abatement. Public Works: Wittrock reported on work completed at the Rec Center including a new spa motor, and on some work done at City Hall. He also reported that they have completed installing the signs according to the DOT regulations per the Ament Survey. A new transmission for the truck was also installed. Water/Sewer: Ohde reported that the DNR was scheduled to drill and test the contaminated well site again on April 18
th. He has received quotes for well testing from three firms. He wants to have Jensen Well Company do the work. Rec Center: Puck reported that Soccer has started, but due to the weather they have been inside. She is working on a Summer Brochure and starting tennis lessons and golf lessons for upper elementary and Jr. High School aged children. She reported that she has sent a letter to businesses in town asking for financial assistance. The Rec Center received pledges for 20 new soccer balls and a new scoreboard. City Administrator: Fuller reported that he has received two cost estimates for street work around town, one from Schemmer Associates and the other from Buell Winter Mousel. He will present this information toe the Gas and Light boards since they expressed interest in helping improve the streets in Manning. Fuller reported that he contacted the DNR legal office and was able to negotiate a time extension on completing the project. This was in accordance to contractor’s concerns that the time was too short. A new Administrative Consent Order should be sent shortly. He also reported a floodway easement was no longer necessary. He has begun visiting with businesses in regards to the business questionnaire conducted last fall. This is a follow up visit to gather more information on the business environment. The committees have begun reviewing the city code. He reported that the budget is in good condition at this point.
Action Items Public Hearing on Wastewater Proposal: Mayor Colling opened the public hearing at 7:29. Fuller reviewed the bid’s received, noted the lowest bidder and that the engineer has reviewed all the bids. Fuller also reported that the city’s funds for completing the project was approximately $300,000 short due to an increase of construction costs over the years. He feels that with the cash reserves in the Sewer fund now, and with the State Revolving Loan fund, the city should have little problem coming up with the extra $300,000. Ohde agreed. The only other option would be to re-bid the project, but that would only delay the project and the City would be in danger of a $100/day fine. After discussion, Mayor Colling closed the public hearing at 7:37 pm.
ththDan Dawson-10 Street Alley: Mr. Dawson expressed his concerns about the ruts and potholes in the 10 Street Alley. He asked the council to install 3 inches of rock the whole length of the alley. Wittrock responded that the alleys were the responsibility of the property owner, not the City. Several in the audience stated that other private individuals have taken the initiative to fix their own alleys. Mr. Steve Page claimed that the ruts in the alley were caused by the utilities when installing the underground cables. The council encouraged Fuller to bring this to the attention of the Light Plant and told Mr. Dawson that if the damages were done by the utilities, they would be the one to fix it, not the City. No action taken.
Manning School Additional Gym-Brian Irlbeck: Mr. Irlbeck informed the council of the upcoming Bond Election for the desired improvements. He reported that the school did not desire to compete with the Rec Center, but rather hoped to cooperate. He said the school would be willing to meet with the Rec Board whenever there might be a potential conflict. No action taken, information purpose only. thWastewater Project Bid Review and Award: Fuller reported that the bid opening was on the 5 of April and received 3 bids. The following bids were received: Grundman-Hicks for $1,178,000; Nelson Construction for $1,224,000; and C.L. Carroll for $1,627,000. After the public hearing closed, Carson motioned to approve the bid from Grundman-Hicks providing the extra $300,000 would be able to be secured first. Henderson seconded the motion, and the roll being called, the following members voted: Aye-Carson, Hargens, Henderson, McLaughlin, and Morris. Motion carried.
Dr. Bob Vonnahme Sidewalk: Fuller reported that Dr. Vonnahme wanted to fix his sidewalk in accordance to the Main Street design and wanted council approval to share the costs normally associated with the project. Since no cost estimate had been provided yet, the council tabled the issue till later. Board Appointments: Mayor Colling reviewed the MMCTSU appointment and stated that a decision should be made. Mayor Colling stated he had not talked to other candidates since he wanted to stick with his first selection. Henderson motioned to approve Dean Hoffman for the MMCTSU Board, McLaughlin seconded. The Mayor called for a roll call vote and the following members voted: Aye-Henderson and McLaughlin; Nay- Hargens and Morris. Abstain- Carson. Due to a tie vote, the Mayor declared the vote a negative vote and therefore denied. Mr. Hoffman asked why he received a no vote and after a brief discussion, Mr. Hoffman stated that he might be seeking legal council.
Mayor Colling introduced Virginia Johnson as his appointee for the Housing Authority, and stated that a second selection had backed down earlier that day. Colling asked for a motion to approve Mrs. Johnson. With no motion, Mayor Colling moved on to the next agenda item. Handicapped Parking: Fuller explained that the Senior Center wanted a spot along Main Street designated as handicapped parking. The plaza had also requested the corner parking slot across from Deb’s Corner Café be designated as handicapped parking. The plaza also requested a designated drop-off thspot in front of the East Hall on 4 Street. Chief Lesle expressed concerns with enforcing a drop-off zone. Fuller explained that he had relayed those concerns to the Plaza and that they felt that most people would respect the designation and would not park there. After consideration, McLaughlin motioned to approve a temporary designation of those spaces as requested until such could be designated in an ordinance. Henderson seconded, and the roll being called, the following members voted: Aye-Carson, Hargens, Henderson, McLaughlin, and Morris. Motion carried.
Resolution 1798-Policy of Dual Signatures on Checks: Due to the suggestions in the Audit Report, Fuller suggested a formal dual signature policy. After discussion, Hargens motioned to approve the resolution. Morris seconded, and the following members voted: Aye-Carson, Hargens, Henderson, McLaughlin, and Morris, Resolution passed. Resolution 1799-Depositories for Municipal Funds and Amounts: Fuller suggested this resolution be put on hold till more information could be obtained. Resolution tabled. Resolution 1800-Monthy/Quarterly Reports from Library and Utilities: Also based upon the Auditors suggestions, McLaughlin motioned to approve the resolution, which requires a monthly report from the Library and requests a quarterly report from the Gas, Light, and Communications Utilities. These reports are to include FY numbers for expenditures, revenue and balances. Henderson seconded, and the roll being called, the following members voted: Aye-Carson, Hargens, Henderson, McLaughlin, and Morris, Resolution passed.
Resolution 1801-Long Term Bank Policy: Based upon the recommendations of the Personnel and Finance Committee this resolution changes the Long-Term Bank policy, which allows employees to use half of their regular PTO and half of their LTB hours in case of an injury/sickness that lasts longer than a week. After discussion, Henderson motioned to approve the resolution with changes noting that until that week’s time frame is reached the hours used will come from the regular PTO bank. It will not be retroactive. McLaughlin seconded, and the roll being called, the following members voted: Aye-Carson, Hargens, Henderson, McLaughlin, and Morris, Resolution passed.
Other Matters: For discussion purposes only: ? Dangerous Buildings-Building Inspector: Henderson said he had received a complaint about a home that might be deemed a dangerous building and should be condemned. He introduced the idea of designating someone as the building inspector to take care of such problems. After discussion, Fuller said he would look into hiring someone/some firm with the expertise and training to adequately determine a “dangerous building” to condemn it.
With no further business to attend to, Carson motioned for adjournment; second by McLaughlin, all Ayes. Meeting adjourned at 8:37 p.m. __________________________________ Ron Colling, Mayor ATTEST:
_______________________________________________ Jordan B. Fuller, City Administrator/Clerk