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MINUTES OF MEETING

By Jim Mcdonald,2014-06-17 01:30
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MINUTES OF MEETING ...

    ADMINISTRATION COMMITTEE

    HENDERSON, RELIC, POWERS, ROTHENBERGER

    July 26, 2004

SHERIFF DON MUNDY

     Don Mundy requested approval to increase revenues and expenses by $395.41

    for court security uniforms. Representative Relic moved for approval. Seconded,

    Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Sheriff Mundy requested approval to purchase the following from the Law

    Enforcement Academy Grant:

    (1) Copier from Delaware Business Systems - $1,174.00

    (2) Handguns and cartridges from Amchar Wholesale - $1,988.60

    (4) Radios and parts from Creative Electronics - $2,329.60

    (2) CD discs from FATS, Inc. - $7,009.00

    (2) Computers from Dell - $3,148.34

    Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

    Sheriff Mundy requested approval to purchase the following from the Sheriff’s budget: Equipment for a new patrol car ($2,535) and (1) Radio for a new patrol car

    ($696). Representative Relic moved for approval. Seconded, Rothenberger. Total: 3;

    Ayes: 3; Absent: Powers. Motion carried.

TAX PARCELS BARBARA BURIELLO, DORA MOORE

     Barbara Buriello requested approval to sell a paper street in the City of Oneonta,

    which is being sold for unpaid taxes, to the Oneonta Boys Club. This piece has been

    maintained and used by the Boys Club for years as access to their parking lot.

    Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3;

    Absent: Powers. Motion carried.

PUBLIC HEALTH NURSING SUZANNE SMITH

     Suzanne Smith requested approval to fill a vacant Home Health Assistant

    position because of increased referrals to the agency. Representative Relic moved for

    approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

CHILDREN WITH SPECIAL NEEDS SUZANNE SMITH

     Suzanne Smith requested approval for to transfer $445 from CWSHCN

    Contracted Services to Mileage ($195) and Postage ($250). Representative

    Rothenberger moved for approval. Seconded, Relic. Total: 3; Ayes: 3; Absent: Powers.

    Motion carried.

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    July 26, 2004

DEPARTMENT OF HEATH SUZANNE SMITH, CINDY DORNBURGH

     Cindy Dornburgh requested approval to purchase video conferencing equipment in the amount of $8,935.45 from Expedite and $3,066.30 from Pulse through the Bio-terrorism Grant. The equipment will be housed at the Public Safety Building. It will be a backup for the equipment located at the Department of Health and can be used for video court proceedings for prisoners that may be under quarantine at the jail. Representative Rothenberger moved for approval. Seconded, Relic. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Cindy Dornburgh requested approval to purchase two pocket PC’s for DOH staff.

    These would allow DOH staff to carry around emergency information, such as contact numbers, with them all the time and have the capability to be able to communicate with the state health information network through the internet at any time. There was no motion for approval, so the request is denied.

WORKERS COMP JUDY REYNOLDS

     Judy Reynolds requested approval to transfer $400 from Investigative Services to M&S and $150,000 from Benefits and Awards to Other to pay state assessment fees. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

GIS MARYBETH VARGHA

     Marybeth Vargha requested approval for a resolution accepting a $32,464 SARA Grant to create a mapping web site that would be used by county departments and the public. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mrs. Vargha requested approval to transfer $200 from Other to M&S. She also reported that her revenues are exceeding her total budgeted revenues for 2004. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mrs. Vargha requested approval to attend the Northeast ARC Users Conference on September 20 24, 2004 in Lake Placid and the NYS GIS Conference on October

    18 19 in Kerhonkson. Representative Henderson moved for approval. Seconded

    Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mrs. Vargha displayed various maps and gave an update of what projects she has been working on: updating 911 base maps, the software conversion in RPTS, the website for the annual tax sale, a CD of tax parcel and air photo coverage for public sale, the hazard mitigation grant, flood zone maps, digitizing ponds for emergency location purposes, the tourism website, tourism maps, traffic safety accident maps, the county road map, election district maps, software for the sheriff’s laptops, and special

    request maps, such as school districts, fire districts, and elevation maps. Mrs. Vargha said that she had a request from the U.S. Census Bureau for road data so that accurate road information is available for the next census. Representative Relic moved to share the data. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

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    July 26, 2004

     Mrs. Vargha showed examples of pocket size road maps that are being looked at for the next printing of the county road map. They would be handier to carry, but the information would be smaller.

IT BRIAN POKORNY

     Brian Pokorny requested approval to transfer $40 from Other to Lodging, Meals & Tolls. Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Pokorny reported that the tape drive at the Public Safety Building used for 911 backup has died. He requested approval to purchase a tape drive from HP Compact at a cost not to exceed $2,000. Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Pokorny handed out a table showing by department the various third party software packages that the county uses. There are over 100 packages. He said that with technology changing everyday, it is sometimes more cost effective to purchase software packages than to create them in-house. Mr. Pokorny said that he reviews all requests to determine which is the better way for the county to go. Presently, he has 4 programmers for the AS400. However, with staff retirements coming up, he would like to start replacing the AS400 programmers with PC based programmers so that many of the existing AS400 programs can be converted over to PC’s. He surveyed other counties and found that about 50% of the counties no longer have a mainframe and that many of the counties with a mainframe are considering phasing them out for PC’s only.

    Mr. Pokorny stated that he would be discussing the matter further with the County Board at budget time.

EMERGENCY SERVICES BUTCH JONES

     Butch Jones requested approval to purchase a repeater for RACES from Creative Electronics at a cost of $1,155. Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Jones said that he received an insurance check and requested approval to amend his budget to purchase replacements for the laptop and projector, which were stolen. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Jones said that he has received a request from Counter Terror Zone 6 to use $2,000 of the Homeland Security Grant to establish a 7 county secure computer network that would allow the 7 counties to communicate with each other more effectively, especially during an emergency. Representative Relic moved for approval, contingent upon Public Safety Committee approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

HIGHWAY RON TIDERENCEL

     Ron Tiderencel requested approval to purchase a tire cage from Cooperstown Auto Parts/NAPA ($461.10), a cut-off saw from Sharon Springs Garage ($847.96) and 8

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    July 26, 2004

    radios from Tri-County Communications ($4,039.20). Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

    DSS TONY LESHINSKI, CHARLIE CHRISTMAN

     Tony Leshinski requested approval to increase revenues and expenses by $65,000 for a NYS Child Care Block Grant. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Leshinski requested approval to purchase the following computer equipment at a cost of $39,000 under state contract using 100% grant funds: jukebox, optical drive, monitor, SCSI card, extra optical discs, server and custom programming. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Leshinski requested approval to contract with PMI Technologies for annual service and support at a cost of $31,954.09. Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

PLANNING DIANE CARLTON

     Diane Carlton requested approval to increase revenues and expenses by $35,000 for the Hazard Mitigation Grant. Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Ms. Carlton requested approval to increase the revenues and expenses by $15,750 from transportation funds to pay for consultant services. Representative Relic moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

TREASURER DORA MOORE

     Dora Moore requested approval for the following transfers:

     Transfer $500 from 242 Main Street M&S to Telephone

     Transfer $450 from Contingency to Purchasing MIS Charges

     Increase revenues and expenses for WRAP and IIIB

     Transfer $6,000 from OFA MIS Charges to Other

     Transfer $52,000 from Otsego Manor Contingency to Other

     Representative Relic moved to approve all of the transfers except for the $6,000 OFA transfer. Seconded, Rothenberger. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mrs. Moore requested approval to increase the petty cash fund in her office from $200 to $500. Representative Henderson moved for approval. Seconded, Relic. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mrs. Moore said that she will be appointing Linda Davis as a full-time Deputy County Treasurer. Representative Relic moved to approve this appointment. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

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    July 26, 2004

     Mrs. Moore requested approval to renew a Daily Star subscription at a cost of $195. Representative Rothenberger moved for approval. Seconded, Henderson. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     The committee discussed contracting with Brian Lewis to do bed tax investigations. Some contractual issues have arisen they need to be reviewed by the entire County Board.

THE MEADOWS ED MARCHI

     Ed Marchi requested approval to purchase 10 air mattresses ($1,500), 2 pressure ulcer prevention mattresses ($5,800), 7 Care Tracker system kiosks, software and training ($26,202.03), and 1 EKG machine ($2,000). Representative Relic moved for approval. Seconded, Rothenberger. Total: 3; Ayes; 3; Absent: Powers. Motion carried.

     Mr. Marchi requested approval to pay a rental bill for wheelchairs of Kansas Bariatric mattress at a cost of $4,637. Representative Rothenberger moved for approval. Seconded, Relic. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

     Mr. Marchi requested approval to amend blanket purchase order amounts. Representative Rothenberger moved for approval. Seconded, Relic. Total: 3; Ayes: 3; Absent: Powers. Motion carried.

GRANTS WRITER POSITION

     The committee discussed whether the Grants Writer position should be a new full-time position or if the duties can be incorporated into an existing county position. A decision needs to be made shortly because STOA funds for this position must be used by the end of the year. Since there was no consensus on how to proceed, the committee decided to bring the issue to the next County Board meeting for further discussion to find out how the majority of the County Board wants to proceed.

     There being no further business to discuss, the committee adjourned until Monday, August 16, 2004 at 10:00 am.

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