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2010-02-01 minutes (doc) - CITY OF DEWITT

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2010-02-01 minutes (doc) - CITY OF DEWITT ...

    CITY OF DEWITT

    COUNCIL MEETING

    FEBRUARY 1, 2010

     The regular meeting of the DeWitt City Council was held on February 1, 2010 in the City Hall

    council chambers. Mayor Donald J. Thiltgen presiding. Council members present Ketelsen, Marcus,

    Scheckel, Dunkin, Hasenmiller. Scheckel moved and Hasenmiller seconded to approve beer permit

    renewals for Happy Joe’s, Mac’s Express Stop, MJ’s East, and Columbia Club, liquor license renewal for

    Barnes Foodland and minutes and bills as follows:

3E ELECTRICAL ENGINEE REPL LOW FUEL SENSOR-GENERA 648.00

    ACCO UNLIMITED CORP. JANUARY PROGRAM FEE 269.70 ADVANCED BUSINESS SYS COPIER MAINT CONTRACT 123.26

    ALLIANT/IES UTILITIES IND DR SEWER LIFT UTILITIES 22,001.88 ALLIED GROUP INSURANCE ALLIED HEALTH 498.55 ANDERSON SAND & GRAVEL CEMENT SAND 1,286.90 AVESIS VISION INSURANCE 332.36 BAKER & TAYLOR INC. BOOK 4,864.45 BANKERS TRUST ROAD USE REVENUE BOND 12,152.34 BARNES FOODLAND PAPER TOWELS 52.69 BOOKLIST PERIODICAL SUBSCRIPTION- 1 YR 99.50 BROWN TRAFFIC PROD INC YELLOW LED LIGHT 80.00 CARRIAGE PAPER PROD CO INK CARTRIDGES 221.88 CITY OF DEWITT WATER BILL 175.00 CLINTON AREA CHAM OF CO SUPPORT FOR DES MOINES/DC TRIP 250.00 COMMERCIAL PRINTERS OVERDUE REMINDER CARDS 24.80 CONNIE TARCHINSKI GET FIT DEWITT 10.00 CYNTHIA HOKER HOTEL, MEALS-MODULE D TRAINING 84.10 DAVE PILLARS TRUST ACCT GARNISHMENT 250.00 DEMCO MEDIA PRESSURE SENSITIVE SHIPPING LA 47.23

    DEWITT AQUATIC CENTER AQUATIC RENTAL-SUMMER READING 75.00 DEWITT FIRE DEPARTMENT RODS 0.54-

    DEWITT FITNESS CENTER FITNESS DUES 886.50 DONNA CARLYLE MILEAGE-CPR/FIRST AID 36.67 D CRUCIANI/POLICE BARGA POLICE UNION DUES 240.00 ECIA 2008 HOAP GEN/REHAB ADMIN 6,466.64 FARM PLAN ELBOW FITTING 10.25 FASTENAL COMPANY CUTTING EDGE BOLTS 178.57 FAYE VOSS/PETTY CASH PETTY CASH REIMBURSEMENT 126.89 FIRST CENTRAL STATE 1ST CENTRAL LOAN 100.00

    GATEWAY SUPPLY LTD FOAM SOAP, SS CLEANER, TORKMATIC 431.13

    H & T CORP OF MINNESOTA CHECK SIGNING ANNUAL MAINT 759.50

    HACH COMPANY SPECTRO W/O BATTERY PACK, SAMPL 3,288.45 HARLEQUIN READER SER BOOKS 24.30

    HAWKINS WATER TREAT CHEMICALS 1,132.56

    HI-RES GRAPHICS DATE LABELS 55.00 HOMESTYLE BOOKS BOOK 21.99 ICMA-RETIREMENT TRUST ICMA 405.23 IIW ENGINEERS & SURV MISC ENGINEERING WORK 29,796.92

    IKON FINANCIAL SERVICES ADDITIONAL IMAGES 258.80 IN THE SWIM DPD POWDER,DPD TITRATING REAGE 116.21 INTERNAL REVENUE SER FEDERAL WITHHOLDING 13,074.31 INTER CODE COUNCIL ANNUAL MEMBERSHIP DUES 75.00

    IOWA CODIFICATION INC. PREP OF JAN SUPPL (ORD 2009-09 75.00

    IOWA DEPT OF TRANSPO VEHICLE INSPECTION 210.00

IOWA LIBRARY ASSOCIAT ANNUAL MEMBERSHIP DUES 80.00

    IOWA PRISON INDUSTRIES STREET MARKER 35.90 IOWA TELECOM PHONE SERVICE 393.20 IPERS IPERS 7,890.83 J & R SUPPLY INC MINI TUBE CUTTER, MINI/MAX TUBE 364.00 JAMES KENNEDY PUB LIB BOOK 6.99 JANE KEDLEY CL CO ASSOC MTG SUPPLIES 49.53 JANE KEDLEY/PETTY CASH TAPE 12.55 JANSEN ELECTRIC INC GALV RIGID CONDUIT 551.17 LECTRONICS INC FIRE/BURGLAR ALARM MAINT 28.00 MATT PROCTOR OUT OF POCKET REIMBURSEMENT 20.00 MICROMARKETING ASSOC DVDS 504.71 MILL CREEK APARTMENTS RELOCATION RENT-LONG 485.00 MUNICIPAL FIRE & POLICE 411 PENSION 11,367.43 NAPA AUTO PARTS BATTERY, CORE DEPOSIT 175.34 NCA TRUCKING SNOW REMOVAL 357.50 NEW YORK LIFE INS. CO. NEW YORK LIFE 71.65 NORTH AMERICAN SALT CO COARSE HWY SALT 8,922.62 OFFICE DEPOT COPY PAPER, PRINTER RIBBON, COMP 240.15 PARK FARMS COMPUTER SET UP WIRELESS ROUTER 75.00 PRUDENTIAL FINANCIAL PRUDENTIAL INSURANCE 15.39 PUMPKIN BOOKS BOOKS 40.34 QC ANALYTICAL SER LLC OUTSIDE LAB TESTS 1,736.00 QUAD CITY TIMES PERIODICAL SUBSCRIPTION 234.00 R.K. OIL COMPANY HYD FLUID 393.25 RADAR ROAD TEC RADAR CERTS, ANTENNA WARRANTY E 280.00 SCOTT SNYDER DRUG RUBBING ALCOHOL 4.38 STEVE LINDNER MILEAGE-BOARD OF SUPERVISORS M 293.83 TARGET DVDS 134.43 TEAMSTERS LOCAL 238 TEAMSTERS 346.00 TELRITE CORPORATION PHONE SERVICE 281.32 TEXAS CHILD SUPPORT SDU TEXAS GARNISHMENT 525.00 THE BOOK FARM INC BOOKS 528.30 THEISEN'S EXCHANGE RESPIRATOR MASKS 1,144.57 TOTAL COMMUNICATIONS SPEAKER MIC, REPL BROKEN FLEX C 188.21 TOTAL MAINTENANCE INC MODULATING MOTOR FOR AHU DAMPE 1,276.50

    TREASURER STATE OF IA STATE WITHHOLDING 6,057.00 TRUE VALUE HARDWARE NUTS, BOLTS, SCREWS 160.97 UNITED HEALTHCARE PLAN HEALTH INSURANCE 12,840.44

    UPSTART BOOK BAGS, BEACH BALLS, NECKLACE 135.00 US POSTAL SERVICE POSTAGE 165.60 USA BLUEBOOK FILLED EYEWASH BOTTLES, METER F 110.88 VALVOLINE INS OIL CHAN OIL CHANGE 37.79 VERIZON WIRELESS PHONE SERVICE 168.60 W.W. GRAINGER INC. EXHAUST FAN LOUVER 67.90 WAL-MART CPA/YPA MEETING SUPPLIES 61.18

    WARNER PLASTICS/LINERS SPACERS FOR PLANTERS 57.00

    Categorized by the following funds:

    001 GENERAL FUND 38,282.81

     110 ROAD USE 26,603.57

     117 T & A - POL 411 7,319.94

     121 LOCAL OPTION SALES TAX 1,446.04

     315 6TH AVE RECONSTRUCTION 16,605.84

     325 17TH ST/18TH AVE 789.75

     345 INFLOW/INFILTRATION PROJ 4,362.50

     363 STIMULUS PROJECTS 1,137.48

     385 2008 HOMEOWNERSHIP GRANT 6,142.05

     386 2008 OWNER OCCUPIED GRANT 809.59

     600 WATER UTILITY 11,969.44

     610 SEWER UTILITY 19,378.33

     670 GARBAGE & RECYCLING COL 24.71

     740 STORM WATER UTILITY 447.02

     830 PAYROLL CLEARING 24,913.40

     ***************** 160,232.47

     Public Hearings: A. To Consider Vacating Parts of the Roadway Easement of the former th Street (locally known as Springbrook Road). Ketelsen moved and Dunkin seconded to go out of 17regular session into public hearing. Motion carried with Ketelsen, Dunkin, Scheckel, Marcus, Hasenmiller

    voting yes. No comments or questions were received.

     Resolution 2010-07: To approve the Vacating of Pars of a Roadway Easement of the former

    Springbrook Road. Hasenmiller moved and Scheckel seconded to approve Resolution 2010-07. Motion

    carried with Hasenmiller, Scheckel, Marcus, Dunkin, Ketelsen voting yes.

     Resolution No. 2010-08: Approving the Notice of Hearing for the Plans and Specifications, thProposed Form of Contract and Estimate of Cost for the Construction of the 12 Street Reconstruction 2010 Project. Scheckel moved and Dunkin seconded to approve Resolution 2010-08. Motion carried with Scheckel, Dunkin, Hasenmiller, Marcus, Ketelsen voting yes.

     Resolution No. 2010-09: Approve Final Plat of Cobblestone Estates First Addition. Ketelsen

    moved and Dunkin seconded to approve Resolution 2010-09. Motion carried with Ketelsen, Dunkin, Scheckel, Hasenmiller, Marcus voting yes.

     Resolution No. 2010-10: Approve Final Plat of Mackin First Addition. Hasenmiller moved and Marcus seconded to approve Resolution 2010-10. Motion carried with Hasenmiller, Marcus, Ketelsen,

    Scheckel, Dunkin voting yes. th Permit a moving truck on the 500 block of 12 Street for 2-weeks for moving purposes.

    Ketelsen moved and Scheckel seconded to permit the moving truck as requested. Motion carried with

    Ketelsen, Scheckel, Marcus, Dunkin, Hasenmiller voting yes.

     Consider Park and Recreation Request to Replace Fitness Center Treadmill and to Purchase

    a New Commercial Ventilation Fan for the Aquatic Center. Hasenmiller moved and Ketelsen seconded to approve purchase of treadmill for $5,000 and ventilation fan and eye wash station for the aquatic center

    for $1,606. Motion carried with Hasenmiller, Ketelsen, Dunkin, Scheckel, Marcus voting yes.

     Closed Session Iowa Code 21.5 (j) “To Discuss the Purchase of Particular Real Estate.”

    Scheckel moved and Ketelsen seconded to go out of regular session into closed session per Iowa Code 21.5

    (j). Motion carried with Scheckel, Ketelsen, Marcus, Hasenmiller, Dunkin voting yes. th Budget Workshop (Capital Projects.) Capital projects budgets were the first discussed. The 6 thAvenue project includes completion of phase I lights, completion of sculptures, and 6 Avenue South. Sculpture costs were changed based on Ron Balmer’s revised cost estimate. Other projects included are the ththIJOBS East side drainage improvement, 12 Street and 10 Street inflow/infiltration projects, Westbrook baseball diamond improvements, and completion of the 2008 owner-occupied grant. The Silver Creek

    Trail project includes finishing the current project and a trail bridge if grant funding is received. New thprojects also include the widening of 11 Street from Humeston to Central Community Schools and the thWest end of 11 Street. Payment to the county for the 28E for work completed on Humeston and the

    pledge for the STAR project are also included. The City will be preparing to bond shortly for the new

    projects which are all TIF projects. One of the existing bonds will also be refinanced as the City’s financial

    advisor estimates about $25,000 can be saved in interest by doing this. Next the long-term debt schedule

    was presented. It was noted that only 4 of the 11 outstanding bond issue are paid with the City’s debt

    service levy. All others are paid from other sources including sewer revenue, water revenue, road use tax

    revenue and TIF. The City’s debt service portion of the tax levy will increase next year. There will be an additional TIF bond payment added to the debt budgets discussed for the TIF bond to be issued this spring.

    Next the special revenues budgets were discussed. Council began with a discussion of the estimate for road

    use tax revenue for next fiscal year. IDOT is currently revising the existing estimates downward. In

    addition, Governor Culver is proposing to divert $50 million from the road use tax fund to pay for state

patrol. This is estimated to reduce DeWitt’s share by $21, 509 if this passes. Deanna urged everyone to

    contact their state representative to oppose this as road use tax revenue is vital to cities and counties for road maintenance. Council chose to leave the road use revenue at $92.50 per capita based on IDOT’s most

    recent estimate. The road use tax budget was discussed. This pays mainly for street wages, snow removal and the road use tax revenue bond. There is a slight increase in part-time employees salaries based on hours included. A walk-behind snow blower is included in the snow budget. The employee benefit levy was discussed next. The amount currently included is to keep the City’s tax rate exactly the same as it is in the current year. There is $111,061 of employee benefits in general and road use funds that this does not tax for that could be. The 411 percentage is increasing from 17% to 19.9% for police retirement system. It was noted that this is projected to increase significantly up to 40% in the next few years. There is a legislative proposal to include overtime pay in the retirement calculation which is not currently included. Deanna again urged everyone to contact their state representatives to oppose this change as it would be extremely costly to the City. Next the emergency levy was discussed. It is proposed at zero in order to keep the City’s tax rate the same as the current year. This could be added up to $.27000 per $1,000 of taxable valuation which would give the City an additional $41,641. The next budget discussed was the local option tax for streets. Street department budget includes bridge inspection, legal for contract negotiations, stencil for handicap markings, and jib hoist. Increases were included to work on compliance with sign reflectivity requirements and additional street supplies to do more repairs in-house rather than contracting. A stump grinder was removed. The TIF fund has 3 rebate agreements that are scheduled to have payments next fiscal year. It was noted that the economic development revolving loan fund can be used for local match on housing grants. The DeWitt Development Improvement District board has requested that the general fund support for the SSMID be kept at the same level as the current year even though less is required. The board is interested in accumulating some funds so that in the future they may be able to do some loans to downtown businesses for façade improvements. The library endowment fund includes $60,000 for purchase of Thiel building plus $40,000 to continue planning for the library expansion project.

    Scheckel moved to adjourn at 9:06 p.m.

__________________________________ ____________________________________

     Donald J. Thiltgen, Mayor Deanna Rodriguez, acting City Clerk

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