Quick Links: Access Rights Network Account Application
HCSD Finance Systems Security Procedures
LSUHSC-NO Network Security
LSUHSC-NO operates local and wide area network computer systems used by HCSD. Access to these systems is handled by the LSUHSC-NO Information Security Section (IS) through your business unit’s Information Security staff.
Notification of all HR actions are transmitted to IS through routine HR processes. However, the employee’s direct supervisor should notify IS directly of any change in personnel action to ensure prompt action is taken regarding security settings.
1. New Employees: New employees will need to fill out an account application
form (https://intranet.lsuhsc.edu/forms) to gain access to the local and wide
area network and to set up an email account. The form must be signed by
the applicant, his or her supervisor and the designated authority for the
business unit. This form can also authorize access into various other HCSD
systems such as PeopleSoft Financials, PeopleSoft HR, and Siemens Patient
Accounting. Authorization for these other HCSD systems require additional
information and authorization, and for this reason, may be handled through
email once the account has been set up.
2. External Users: External users, such as auditors and legislative staff, may
be approved to access the LSUHSC-NO network if sufficiently justified. The
process for approval of external users is the same as that for new employees,
however, additional approvals and a statement of justification is also required.
3. Transferred Employees: Employees who transfer between units or
departments within LSUHSC-NO will be reviewed by the IS staff to determine
whether their access rights must be adjusted. Unless advised otherwise,
access rights to specific HCSD systems will be removed within 5 days of
4. Terminated Employees: The IS staff will automatically remove access rights
to the LSU network and all related systems as a part of the employee
severance process handled by the Human Resources department. The
employee’s direct supervisor should, however, notify IS directly of the
termination date as soon as it is known.
5. Changes to Employee Accounts: Changes to a network account after the
account is established can be handled by email to the Information Security
PeopleSoft Financial Database
The following are procedures to add, remove or change access rights for the PeopleSoft Financials Database (PS FIN).
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1. REQUIRED INFORMATION:
a. The request to add or change PS FIN security access must specify the following:
1. Name of the user in last name, first name format.
2. Network ID of the user
3. Phone Number: Telephone number of the user
4. Database Instance: The most commonly used databases are
Reporting (PSFS8RPT) and Production (PSFS8PRD).
Additional databases are available for staff who are involved in
5. Row Level: The Row Level must be indicated if it is being
added or changed. Generally, the row level required is specific
to the user’s business unit. Requests for access to more than
one business unit must be specifically justified. Row Level
designations are as follows:
Business Unit Row Level Designation
LAKMC RLLAK i. . LJCMC RLLJC
UMCLA RLUMC WOMMC RLWOM
6. Roles: The definition of roles is available in PeopleSoft. The
navigation to this site is: PeopleTools > Security > Roles. Open
one of the LSU roles, select “Permission Lists” then “View
Definition” to see which PeopleSoft pages that role can edit or
The easiest way to determine the necessary classes for a
person is to identify an existing user who has the same access
rights needed by the user whose account is to be created or
changed. The access rights for each HCSD PS FIN user is
identified on the spreadsheets available on the HCSD Finance
web site at http://www.LSUHospitals.org/finance/PSMaintenance.asp#lists.
7. Workflow: This field is related to purchase requisitions for
those business units where this module is implemented. A
member of the PS FIN WORKFLOW LIAISONS can help you to
complete this field if needed.
8. Route Control: This field is typically the department where
workflow will be accessed by the user.
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9. Merkur: This field refers to a separate purchasing application.
Indicate whether the user needs this access or not.
10. Authorizer: The person who authorized the action must be
listed. Generally, this is the Hospital level liaison.
11. Authorizer ID: Network ID of the authorizer.
Row Level (if being changed or added)
13. Sample Completed Request:
Jane Doe Name
LSU ID or Last 4 of SSN jdoe
PS8FSRPT DB Instance
Row Level RLEKL
Authorized By Dianne Hawkins
Authorized By ID dhawki
14. Requests for more than 4 users at one time can be done on an
Excel spreadsheet that is then attached to the email request. HCSD Restricted Folders
The network folder where the monthly department reports are stored is
restricted to all PeopleSoft users and members of the security group
PeopleSoft-HCSD-Reports. Requests to add users to this group
should follow the same approval process as described in the procedures
for PS FIN access above.
These folders are located at:
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HCSD Finance Website
Some documents on the HCSD Finance Website are restricted to certain user groups. Users who do not have access will not be able to move beyond the login screen for these pages. Requests to gain access to these areas should be sent to the Finance Webmaster at