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Internal Regulations (2000) - CIA INTERNAL REGULATIONS AMENDMENT

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Internal Regulations (2000) - CIA INTERNAL REGULATIONS AMENDMENT

    FEDERATION AERONAUTIQUE INTERNATIONALE

COMMISSION D’AEROSTATION DE LA FAI

    FAI BALLOONING COMMISSION

    CIA

    INTERNAL REGULATIONS

    VERSION 2.00

    th5 MARCH 2000

    Secretariat of FAI

    Avenue Mon-Repos 24, CH-1005 Lausanne, Switzerland

    Tel: +41-21-345 1070 Fax: +41-21-345 1077 e-mail: sec@fai.org

    CIA - INTERNAL REGULATIONS

     CIA INTERNAL REGULATIONS: AMENDMENT RECORD

     VERSION AMENDMENT EFFECTIVDATE DATE AMENDED BY NUMBER NUMBER E DATE RECEIVEAMENDED D

    1 Draft 1 1992 CIA RSC SBS 2 Draft 2 1993 CIA RSC SBS 3 Draft 3 1994 CIA RSC SBS 4 Version 1.95 March 95 CIA RSC SBS 5 Version 1.95 1/3.96 March 96 6 Version 1.95 2/3.97 March 97 7 Version 2.00 March 00 CIA RSC SBS 8 9

     Personal notes:

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     TABLE OF CONTENTS

     AMENDMENTS RECORD & PERSONAL NOTES 1

     TABLE OF CONTENTS 2

     FAI STATUTES & BY-LAWS: INDEX 44

CHAPTER 1 GENERAL PROVISIONS

     1.1 CONSTITUTION 6

     1.2 AIMS AND OBJECTIVES 6

     1.3 DUTIES AND POWERS 6

     1.4 DURATION 6

     1.5 ORGANISATION 6

     1.5.1 OFFICIAL STRUCTURE 6

     1.5.2 AUTHORITY, LIABILITY AND IMPLEMENTATION 6

1.6 LANGUAGE OF THE CIA 6

    1.7 FAI AND CIA IDENTIFICATION 6

     1.7.1 THE CIA LOGO 6

     1.7.2 THE FAI LOGO 7

     1.8 THE CIA INTERNAL REGULATIONS (IR) 7

     1.8.1 AUTHORITY 7

     1.8.2 PUBLICATION 7

     1.8.3 REVISIONS 7

     1.8.4 CHANGES AND AMENDMENTS 7

     1.8.5 FORMAT 8

CHAPTER 2 MEMBERS

     2.1 REPRESENTATIVES APPOINTED BY FAI MEMBERS 9

     2.1.1 DELEGATES AND ALTERNATE DELEGATES 9

     2.1.2 SUBSTITUTE DELEGATES & SUBST. ALT. DELEGATES 9

     2.1.3 OBSERVERS 9

     2.2 NON-REPRESENTATIVE MEMBERS 9

CHAPTER 3 PLENARY MEETINGS

     3.1 AUTHORITY AND POWERS 10

     3.1.1 PREROGATIVES 10

     3.2 COMPOSITION, ATTENDANCE AND QUORUM 10

     3.2.1 COMPOSITION 10

     3.2.2 ATTENDANCE 10

     3.2.3 QUORUM 10

     3.3 NATURE, FREQUENCY AND LOCATION OF MEETINGS 10

     3.3.1 REGULAR ANNUAL PLENARY MEETING 10

     3.3.2 EXTRAORDINARY PLENARY MEETING 10

     3.3.3 LOCATION 10

     3.4 NOTICE, SCHEDULE, MINUTES 10

     3.4.1 NOTICE 10

     3.4.2 SCHEDULE 10

     3.4.3 MINUTES 10

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     3.5 AGENDA 10

     3.5.1 PREPARATION 10

     3.5.2 PROPOSALS FOR AGENDA ITEMS 11

     3.5.3 REPORTS 11

     3.6 PROCEDURES 11

     3.6.1 ORDER OF BUSINESS 11

     3.6.2 APPROVAL OF PREVIOUS MINUTES 11

     3.6.3 ANY OTHER BUSINESS 11

     3.7 MOTIONS 11

     3.7.1 PROPOSING AND SECONDING 11

     3.7.2 WITHDRAWAL 11

     3.7.3 RIGHT OF REPLY 11

     3.7.4 AMENDMENTS 11

     3.7.5 REPORTS 12

     3.8 RULES OF DEBATE 12

     3.8.1 THE CHAIR MUST BE OBEYED 12

     3.8.2 RIGHT TO SPEAK 12

     3.8.3 MEMBERS TO SPEAK ONLY WHEN INVITED BY CHAIR 12

     3.8.4 SPEAKER TO ADDRESS THE CHAIR 12

     3.8.5 DECLARATION OF INTEREST 12

     3.9 PROCEDURAL POINTS AND MOTIONS 12

     3.9.1 PROCEDURAL POINTS 12

     3.9.2 PROCEDURAL MOTIONS 13

     3.10 VOTING RIGHTS 13

     3.10.1 DELEGATES AND ALTERNATE DELEGATES 13

     3.10.2 PROXIES 13

     3.10.3 PRESIDENT 13

     3.10.4 SECRETARY 13

     3.11 VOTING PROCEDURES 13

     3.11.1 PRE-VOTING 13

     3.11.2 DECISIONS 13

     3.11.3 NON SECRET VOTING METHODS 13

     3.11.4 SECRET BALLOT 14

CHAPTER 4 CIA OFFICERS

     4.1 PRESIDENT 15

     4.1.1 DUTIES AND POWERS 15

     4.1.2 REPRESENTATION 15

     4.1.3 ELIGIBILITY 15

     4.1.4 NOMINATIONS 15

     4.1.5 ELECTION 15

     4.2 VICE-PRESIDENTS 15

     4.2.1 DUTIES AND POWERS 15

     4.2.2 REPRESENTATION 15

     4.2.3 ELIGIBILITY 15 st 4.2.4 NOMINATIONS 1 VICE PRESIDENT 16 st 4.2.5 ELECTION 1 VICE PRESIDENT 16 NDRD 4.2.6 NOMINATIONS 2 & 3 VICE PRESIDENTS 16 NDRD 4.2.7 ELECTION 2 & 3 VICE PRESIDENTS 16

     4.3 SECRETARY 16

     4.3.1 DUTIES AND POWERS 16

     4.3.2 REPRESENTATION 17

     4.3.3 ELIGIBILITY 17

     4.3.4 NOMINATIONS 17

     4.3.5 ELECTION 17

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    CHAPTER 5 CIA BUREAU

     5.1 COMPOSITION 18

     5.2 MEETINGS 18

     5.3 DUTIES AND POWERS 18

CHAPTER 6 COMMITTEES

     6.1 GENERAL PROVISIONS 19

     6.1.1 ESTABLISHMENT AND DISESTABLISHMENT 19

     6.1.2 AUTHORITY 19

     6.1.3 COMPOSITION 19

     6.1.4 CHAIRMAN 19

     6.1.5 MEMBERS 19

     6.2 COMMITTEE PROCEDURES 19

     6.2.1 COMMITTEE MEMBERS VOTING RIGHTS 19

     6.2.2 COMMITTEE PROCEDURES 19

     6.2.3 COMMITTEE WORKING- AND STUDY GROUPS 19

     6.2.4 COMMITTEE MEETINGS 20

     6.2.5 COMMITTEE ADVISERS 20

     6.3 ESTABLISHED CIA SUBCOMMITTEES 20

     6.3.1 THE CIA RULES SUBCOMMITTEE 20

     6.3.2 THE CIA SAFETY SUBCOMMITTEE 21

     6.3.3 THE CIA RECORDS REVIEW SUBCOMMITTEE 21

     6.3.4 THE CIA PR & DEVELOPMENT SUBCOMMITTEE 22

     6.3.5 THE CIA JURY BOARD 24

     6.3.6 THE CIA OBSERVER SUBCOMMITTEE 24

     6.3.7 THE EVENT PLANNING AND ADVISORY SERVICE (EPAS) 25

     6.3.8 THE COMPETITORS SUBCOMMITTEE 28

     6.4 ESTABLISHED CIA WORKING GROUPS 29

     6.4.1 THE CIA WORLD AIR GAMES WORKING GROUP 29

     6.5 ESTABLISHED CIA STUDY GROUPS 29

CHAPTER 7 CIA ADMINISTRATIVE FUND & SANCTION FEES

     7.1 THE CIA ADMINISTRATIVE FUND 30

     7.1.1 THE CIA ADMINISTRATIVE FUND ACCOUNT 30

     7.1.2 EXPENDITURES 30

     7.1.3 DURATION 30

     7.1.4 INCOME 30

     7.2 CIA SANCTION FEES 30

     7.2.1 APPLICATION OF SANCTION AND REGISTRATION FEES 30

     7.2.2 SANCTION FEES STRUCTURE 31

     7.2.3 SANCTION FEES ADMINISTRATION 31

     7.2.4 SANCTION FEES PAYMENT PROCEDURES 31

     7.2.5 SANCTION FEES ACCOUNT ADMINISTRATION 31

CHAPTER 8 CIA DEFINITIONS AND STATISTICS

     8.1 CIA MEMBERS ANNUAL STATISTICS 33

     8.1.1 MEMBERS' OBLIGATION 33

     8.2 CIA DEFINITIONS 33

CHAPTER 9 CIA PUBLICATIONS

     9.1 GENERAL 34

     9.2 THE CIA PUBLICATIONS 34 4 VERSION 2.00 March 2000 page:

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     9.3 THE CIA DOCUMENTS CLASSIFICATION 35

     9.3.1 DEFINITIONS 35

     9.3.2 ISSUING AUTHORITY 36

     9.3.3 PRODUCTION & PUBLICATION 36

     9.3.4 DISTRIBUTION 36

CHAPTER 10 FAI AWARDS

10.1 FAI AIRSPORT MEDAL 37

10.2 FAI DE LA VAULX MEDAL 37

    10.3 FAI SANTOS-DUMONT GOLD AIRSHIP MEDAL 37

10.4 FAI MONTGOLFIER DIPLOMA 38

    10.5 FAI DIPLOMA FOR OUTSTANDING AIRMANSHIP 39

CHAPTER 11 CIA CERTIFICATES OF PROFICIENCY

11.1 REFERENCE 40

CHAPTER 12 CIA TROPHIES

    12.1 THE WORLD GAS BALLOON CHAMPIONSHIP TROPHY 41

    12.2 THE WORLD HOT AIR BALLOON CHAMPIONSHIP TROPHY 41

    12.3 THE WORLD HOT AIR AIRSHIP CHAMPIONSHIP TROPHY 41

    12.4 THE EUROPEAN HOT AIR BALLOON CHAMPIONSHIP TROPHY 41

    12.5 THE "COUPE AERONAUTIQUE GORDON BENNETT" TROPHY 41

CHAPTER 13 CIA INTERNATIONAL BALLOON & AIRSHIP HALL OF FAME

13.1 REFERENCE 42

13.2 CONCEPT 42

13.3 LOCATION 42

13.4 NOMINATION AND SELECTION 42

CHAPTER 14 SPORTING RIGHTS

14.1 14.6 SPORTING RIGHTS 43

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CHAPTER 1 - GENERAL PROVISIONS 1.1 CONSTITUTION The FAI BALLOONING COMMISSION or COMMISSION D'AEROSTATION DE LA FAI, CIA, is a permanent Air Sport Commission of the FEDERATION AERONAUTIQUE INTERNATIONALE, FAI (S: 5.1.1.2), established in accordance with the Statutes and By-Laws of the FAI, to be responsible for all matters relating to balloons and airships (S: 5.6.3.1). Its work shall be in accordance with these Internal Regulations, the FAI Statutes and By-laws, and the FAI Sporting Code. The CIA is responsible to the FAI Council (S: 5.1.2.5), and is under the obligation to implement the FAI Statutes, By-Laws and Sporting Code (S: 5.6.2). 1.2 AIMS AND OBJECTIVES The CIA shall promote FAI aims and objectives in aerostation as defined in the FAI Statutes (S: 1.2) 1.3 DUTIES AND POWERS The CIA shall exercise its duties, powers, functions and responsibilities in accordance with the FAI Statutes, By-laws and Sporting Code (S: 5.6.2 & S: 1.3) 1.4 DURATION The CIA is a permanent Commission of the FAI, established by the GENERAL CONFERENCE of FAI for an unlimited period of time (S: 3.4.1.8 /S: 5.1.2). 1.5 ORGANISATION 1.5.1 Official Structure CIA's official elements are: 1. The Plenary Meeting, which is the governing body of the CIA, shall deal with and decide on all CIA legislative, executive, financial and procedural matters within its responsibilities. 2. The CIA Bureau, which, between Plenary Meetings, carries out the policy and directions of the Plenary Meeting, and may exercise certain responsibilities as defined by the Plenary Meeting and specified in IR: 5.3 (BL: 5.4.1 & BL: 5.4.2). 3. CIA temporary Subcommittees and Working Groups established by the Plenary Meeting and to be responsible only to the CIA Plenary Meeting (S: 5.1.2.3). 1.5.2 Authority, Liability and Implementation of decisions and directives The CIA shall be responsible to the FAI COUNCIL (S: 5.1.2.5) and comes under its overall authority. By this fact, the FAI COUNCIL accepts responsibility and shall be liable for all acts carried out in good faith by the CIA President and/or other designated holders of CIA executive powers under the terms of the FAI Statutes, By-Laws, Sporting Code and the CIA Internal Regulations. Implementation of decisions and directives issued by any FAI authority under the terms of the FAI Statutes, By-Laws, Sporting Code and the CIA Internal Regulations, shall be the responsibility of the CIA President and/or other designated CIA members. 1.6 LANGUAGE OF THE CIA The working language of the CIA shall be English, and all documents, minutes, rules etc. shall be prepared and presented in English. 1.7 FAI AND CIA IDENTIFICATION 1.7.1 The CIA LOGO The specific CIA Logo as shown is approved by the FAI Council. Subject to Chapter 1 of the FAI By-Laws, the CIA has responsibility to establish a policy for logo use and a program for products and cost.

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1.7.2 The FAI LOGO (FAI Air Sport Commission Presidents' Group meeting recommendation to Council/Meeting February 13, 1991) 1.7.2.1 The FAI LOGO is to be reproduced in a single color, i.e. black on all stationery and publications. Bromides are available at no cost through the FAI Secretariat. 1.7.2.2 The font to be used on all FAI stationery shall be: Arial 1.7.2.3 The FAI Logo shall appear on the left of the words "Fédération Aéronautique Internationale" and the CIA Logo to the right of these words. 1.7.2.4 The CIA Commission name shall be positioned below the words "Fédération Aéronautique Internationale" in identical font but in lower points. The name may be reproduced in English or French, or both languages. The precise name of the Commission is: - FAI BALLOONING COMMISSION in English (S: 5.6.3.1), or - COMMISSION D'AEROSTATION DE LA FAI in French. When reproduced on stationery the words "DE LA FAI" in the French version, and the word "FAI" in the English version shall not form part of the Commission name. The correct form shall be: - BALLOONING COMMISSION, or - COMMISSION D'AEROSTATION. 1.7.2.5 Only the acronym CIA shall be used by the BALLOONING COMMISSION, to appear on CIA stationery after the Commission name, neither punctuated nor in brackets. 1.7.2.6 The name, title, full address, telephone number, fax number, etc. of the President of a Commission or Committee shall appear on the right hand side of the stationery in the same fonts but in lower points. 1.7.2.7 The CIA stationery and Logo may be used as follows (CIA MIN. item 12/1993): - LETTERHEADS : By CIA President, Bureau members, Chairmen of Subcommittees, CIA Delegates - FAX HEADERS : Available to any CIA member - BUSINESS CARDS : Available to any CIA member. 1.8 THE CIA INTERNAL REGULATIONS (IR) 1.8.1 Authority The CIA is authorised to prepare, approve and publish internal rules to cover its own procedures within the parameters of the FAI Statutes By-Laws and Sporting Code (S: 1.6.2) 1.8.2 Publication The CIA INTERNAL REGULATIONS shall be maintained and published by the CIA Secretary. 1.8.3 Revisions The CIA Internal Regulations will normally be reprinted every five years, unless the number of amendments justify either earlier or delayed reprinting. 1.8.4 Changes and Amendments Changes in the FAI Statutes, By-Laws and Sporting Code shall be automatically incorporated into these Regulations. Necessary changes resting on CIA adopted resolutions and decisions and concerning any matter already covered or to be covered by the IR shall also be incorporated with immediate effect. Other changes to the CIA Internal Regulations may only be decided by the CIA Plenary Meeting on an absolute majority vote. Proposed changes to the IR shall be published with the CIA Agenda for the Plenary Meeting concerned. Amendments to the CIA Internal Regulations shall come into force with immediate effect. CIA adopted changes to the IR shall be prepared into a final draft amendment document by the CIA Rules Subcommittee and presented to the CIA President for approval before publication by the CIA Secretary.

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1.8.5 Format 1.8.5.1 IR VERSION IDENTIFICATION - Top center of page : CIA - INTERNAL REGULATIONS - Bottom left corner of page : VERSION NUMBER The version number shall reflect the sequence of all published complete IR documents. The version number shall only change with a complete reprint. - Bottom center of page : EFFECTIVE DATE - Bottom right corner of page : IR PAGE NUMBER 1.8.5.2 AMENDMENTS TO THE IR The CIA Secretary shall publish amendments. These amendments shall be published with the following particulars: 1) AMENDMENT DOCUMENTS PRESENTATION Amendments shall be published with - one INSTRUCTION PAGE, 0-numbered (zero); - one or more INFORMATION PAGE giving the underlying reasons for the amendments, alpha-numbered; - the IR AMENDMENT pages, with, as far as possible, new text incorporated in a completely reprinted page, thus allowing easy updating and maintenance of the IR; - an up to date AMENDMENTS RECORD. 2) AMENDMENT IDENTIFICATION - Top left corner of page : CIA - INTERNAL REGULATIONS - Top center of page : AMENDMENT NUMBER The amendment number shall reflect the sequence of amendments and the time at which the amendments were approved for ready reference to the minutes of that CIA-meeting, e.g. 2/3.92 indicating the second amendment in sequence for version ..., approved in March 1992. - Top right corner of page : AMENDMENT PAGE NUMBER - Bottom left corner of page : VERSION NUMBER - Bottom center of page : EFFECTIVE DATE - Bottom right corner of page : IR PAGE NUMBER

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CIA - INTERNAL REGULATIONS CHAPTER 2 - MEMBERS 2.1 REPRESENTATIVES APPOINTED BY FAI MEMBERS 2.1.1 Delegates and Alternate Delegates Delegates and Alternate Delegates are appointed annually by FAI Active and Associate Members in accordance with the relevant FAI provisions (S: Chapter 2 / BL: Chapter 5). FAI Members appointing Delegates and Alternate Delegates to the CIA shall report these appointments to the FAI secretariat not later than three months before the FAI General Conference (BL: 5.3.1). The list of Delegates and Alternate Delegates shall be approved by the FAI General Conference (BL: 5.3.2). The mandate of Delegates and Alternate Delegates begins with the General Conference approval. A national representative not yet approved by the General Conference must present proper credentials from the FAI Member concerned, with copies direct to the FAI secretariat (BL: 5.3.5) 2.1.2 Substitute Delegates and Substitute Alternate Delegates Substitute Delegates and Substitute Alternate Delegates, who may take the place of the official Delegate or Alternate Delegate (BL: 5.3.3), may at any time be appointed by FAI Active Members. 2.1.3 Observers An FAI Member who has not appointed a Delegate to the CIA may, in order to be represented at CIA meetings, at any time appoint a non-voting Observer (BL: 5.3.6). 2.2 NON-REPRESENTATIVE MEMBERS The CIA is entitled to call on non-representative and non-voting individuals for advice (BL: 5.6.5), guidance and to perform special tasks. The mandate of such individuals must be clearly defined in the minutes of the Plenary Meeting approving their appointment. All such appointments shall be subject to the absence of opposition from the appointees' FAI Member. CIA Presidents of Honor may be invited to take part in CIA meetings (BL 5.4.7).

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