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FINANCE COMMITTEE MINUTES(2)

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FINANCE COMMITTEE MINUTES(2)

    FINANCE COMMITTEE MINUTES

    November 4, 2003

Meeting opened at 7:00 p.m.

    Attendees: Peter Valinski, John Fitzpatrick, Jim Fleming, Ed Batchelder, John Martin Absent:

Old Business

    ; Minutes of 10/28/03 approved 5-0.

    New Business

    ; Provided revised Stabilization Fund Balance Sheet. Balance is $174,489.

    ; Provided revised Reserve Fund Balance Sheet. Balance is $29,059.15.

    ; Received Minutes from the 10/21/03 Special Town Meeting.

    ; Received 3-month Budget vs. Actual Spreadsheet for the Norris budget. Finance Committee requests

    monthly report, if they are available.

    ; Discussion of Department of Revenue meeting in Springfield. Distributed financial materials from

    Hampshire Regional School, received at the meeting.

    ; Received copies of the Southampton and Hampshire Regional pothole monies applications. ; Received ATFC newsletter.

    ; Discussed scenario of budget cuts required if Hampshire regional override passes in Westhampton

    and fails in Southampton. Finance Committee discussed a 3% across-the-board cut to all wage and

    expense lines with the exception of Article 6 - Hampshire Regional School, Article 8 E. Veterans

    Services, Article 10 - Debt Service, Article 11 Miscellaneous Expenses, Article 12 Enterprise

    Funds. Resulting cuts are approximately $150,000. Finance Committee will recommend an Article

    on the warrant for Special Town Meeting to make the above recommended cuts if the override for the

    Hampshire Regional School fails.

    ; Finance Committee will recommend an Article on the warrant for Special Town Meeting to transfer

    $52,055 from the Stabilization Fund to pay for the special education court judgement against

    Southampton. The Stabilization Fund may specifically be used for payment of final court judgements.

    This Article would be passed over if the override for the local school passes. ; Reserve Fund set-aside for Snow Insurance increased from $5,000 to $5,500 to more accurately

    reflect anticipated cost. Ed Cauley will forward cost as soon as received.

    ; Discussion of wage payment for Assessors training. JOM reported that PPPB has no jurisdiction

    regarding payment of wages for elected officials. Finance Committee position remains that expenses

    for training may be deducted from the Assessors expense account as recommended by the Board of

    Assessors. Finance Committee is not aware of any mechanism in which to pay wages for elected

    officials which were not funded by a stipend or salary.

    ; Personnel Change Form Ralph Morton hired as Standby EMT. Approved 5-0.

Meeting adjourned at 8:15 p.m. Post next meeting on November 19, 2003 at 7:00 p.m. at the Edwards

    Library.

     Respectfully submitted,

     Peter Valinski

cc: Select Board

    Accountant

     Administrative Assistant

     Treasurer/Collector

     Local School Committee

     Hampshire Regional School Committee

     Department Heads

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