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Finance Committee(3)

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Finance Committee(3)

Finance Committee

     June 16, 2010

    Present: Ed Westphal, Keith Kenyon, Rick Irwin, James Kuhn; Brian Buswell absent Others: Catherine Schmit, Tina Osterberg, Mary McClintock, Pam Pipkin, Kathy Hehn, Garry Spohn, Laura Rumpel, Jerry Iverson, David Krueger

    The meeting was called to order in the Rolling Hills Activity Room at 8:33 a.m. by Vice Chair, Keith Kenyon.

; Next meeting date July 21, 2010 8:30 a.m. at the Human Services Conference Room #409

     14301 County Hwy B

     Sparta, WI 54656

    ; Minutes Approval Motion by Rick Irwin second by Ed Westphal to approve and amend 05/20/10 minutes to reflect supervisor vote on revisit of relocation of Finance Department, Carried 3-2; Westphal, Kenyon and Resolution Designating the location for the offices of the Monroe County Administrator and Finance Department, Carried 3-2; Westphal, Kenyon. Discussion. Carried 3-0. Ed Westphal recommended all votes contain Supervisors names in the minutes.

; Notice of Budgetary Adjustment

    a. Information Systems Tina Osterberg, Finance Director explained 2010 budget adjustment

    in the amount of $25,000 for Ho Chunk Intergovernmental money received for IT

    improvements. Discussion. Motion by Rick Irwin second by Ed Westphal to approve budget

    adjustment. Carried 3-0. (Original budget adjustment is attached to minutes in the County Clerk’s office.)

    b. Maintenance Garry Spohn explained the 2010 budget adjustment in the amount of $27,500

    for Ho Chunk Intergovernmental money received for courthouse security. Discussion.

    Motion by Ed Westphal second by Rick Irwin to approve budget adjustment. Carried 3-0. (Original budget adjustment is attached to minutes in the County Clerk’s office.)

    c. Emergency Management Kathy Hehn explained the 2010 budget adjustments regarding a

    couple of spills for replacement of materials used for containment. Discussion. Motion by

    Rick Irwin second by Keith Kenyon to approve both budget adjustments. Carried 3-0. (Original budget adjustments are attached to minutes in the County Clerk’s office.)

    ; Senior Services line item transfers Laura Rumpel explained that Senior Services can longer use life line per GWAAR guidelines. Discussion. Motion by Rick Irwin second by Ed Westphal to approve line item transfer in the amount of $790.16. Carried 3-0. (Original line item transfer is attached to minutes in the County Clerk’s office.)

James Kuhn entered the meeting at 8:52 a.m.

; Workman’s Compensation Reserve Presentation with Willis HRH Representatives, Jerry Iverson and

    David Krueger Jerry Iverson explained that Monroe County went self insured in 2004. Willis HRH predicted back in 2004 that the County would save $150,000-$200,000 per year. At this point the reserve account is approximately 1.6 million. Discussion. Jerry explained that he will be retiring in August and introduced David Krueger who will be taking over his role with Willis HRH. David handed out and explained the estimated prior year losses and current year projected cost summary and what the projected reserve need is. David explained that at this point in time, the County could utilize reserve funds to help out with next years budgeted cycle. Discussion. Tina Osterberg, Finance Director explained that work comp was not increased per individual in the 2010 year. Jerry explained the county could reduce the calculation for workman’s compensation exposure by 10-15% per

    employee. Discussion. Jim Kuhn explained this would not take place in 2010 but starting in the 2011 budget year. Discussion. Motion by Ed Wesphal second by Keith Kenyon to reduce the 2011 premium by 10% across the board for each department. Discussion. Carried 4-0.

; Treasurers

    a. Mary McClintock, gave the monthly report. Discussion

    The minutes are not official until approved by the Finance Committee at their next regular meeting.

; Finance Director

    a. Tina Osterberg, gave the monthly report. Discussion

    b. Progress on Finance Department Implementation Tina Osterberg explained the Finance

    Department was moved last week. The Finance Department is now currently located by the

    Personnel Department.

    ; Finance Director Reclassification Catherine Schmit explained she was working with Ken Kittleson, Personnel Director and the numbers are not available yet. Jim Kuhn removed this item from the agenda.

    ; Resolution Authorizing Transfer of Funds from the 2010 Contingency Fund to Individual Department Budgets Tina Osterberg explained the individual 2010 Contingency Fund adjustments to the individual departments for settlement with health insurance rates, along with wage increases for employees. The only department not settled is the Sheriff Union. Discussion. Motion by Rick Irwin second by Ed Westphal to approve resolution and fiscal note. Carried 4-0.

; Fiscal Note on Resolution

    a. Resolution Approving Agreement between Monroe County and Performa, Inc. and

    Authorizing Withdrawal of Funds from the Jail Assessment Fund for Said Agreement James

    Kuhn explained the fiscal note will authorize the withdrawal of $49,000 from the Jail

    Assessment Fund to retain the services of Performa. Discussion. Motion by Rick Irwin

    second by James Kuhn to approve fiscal note. Motion failed 2-2; Kenyon, Westphal.

; Enterprise Fund, Large Expenditure Review/Oversight Catherine Schmit explained that Brian

    Buswell requested to have this item placed on the agenda to discuss the County’s role in large

    expenditure review for Enterprise Funds. Discussion. This item will be revisited on next months agenda. Catherine explained that departments will be budgeting in detail for 2011 and large expenditure and capital improvements will be one of these items. Discussion.

    ; Farm Account Keith Kenyon requested to have this item placed on the agenda in order to keep track of the farm account for budget. Discussion. This item will be revisited next month.

    ; Vouchers - Motion by Ed Westphal second by Keith Kenyon to approve the monthly expenses and per diems. Carried 4-0.

    Items for next month’s agenda Enterprise Fund, Large Expenditure Review/Oversight, Farm Account, Budget Procedure Presentation

    Adjournment - Motion by Ed Westphal second by Keith Kenyon to adjourn at 10:26 p.m. Carried 4-0.

Shelley Bohl, County Clerk

    Recorder

The minutes are not official until approved by the Finance Committee at their next regular meeting.

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