Material Transfer Agreement (MTA)
The MTA is issued for research materials being exported out of the country. The MTA is between the exporting institution and the receiving institution explaining the intended use of the materials which should not be commercial and the laboratory involved where applicable. It should also explain clearly how the material is going to be handled after research is complete i.e destruction, storage indicating where it will to be stored or if it’s to be shipped back.
Currently, Kenya Wildlife Service (KWS) is institution responsible to developing the MTA. The MTA must be signed by the two parties before issuance of Export Permit or Phytosanitary certificate.
The procedure for developing an acceptable MTA is as follows:
Step 1: Write a MTA using the guidelines listed below:
1. Exporting Institution: must contain name, title and signature of the KWS officer.
2. Recipient Institution: must contain, name, title and signature of the head of the
The MTA narrative must explain the following:
1. Type of material; quantity, packaging, site of collection (give GPS coordinates)
2. Purpose of the material.
3. Material not to be transferred to third party without KWS consent, or under
4. Material is not for commercial or profit without proper understanding of KWS.
5. KWS will be updated of progress and results, and any publication acknowledging
6. It is the responsibility of recipient to comply with all laws, regulations governing
the materials accessibility including permits before it is released.
7. KWS gives no warrants on use or applicability of the said material.
8. Upon completion, the material will either be returned or destroyed based on the
attached instructions. Give an elaborate explanation.
9. In the event of any innovation from the material, a meeting will be arranged
between the two parties to explore partnership possibilities.
10. Confidentiality or propriety of the material should not be disclosed to a third party,
unless otherwise the material and information is in public interest.
11. If parties feel to enter into research agreement, a new agreement will be
negotiated which supersede this one.
12. Explain technology transfer, benefit sharing mechanisms.
13. Depository of replicate samples with authorized organization in Kenya
14. The material transfer agreement shall be entered under Kenyan government law.
15. Duration and effective date based on final signature.
Step 2: Send the complete MTA draft and a copy of your research proposal to KWS for review. The contact person is Mr. Thadeus Obari, firstname.lastname@example.org
Step 3: When you receive confirmation that the MTA is approved, you can now proceed to acquire the home institution’s signatures.
Step 4: Make an appointment with Mr. Thadeus Obari to go sign the MTA in person at the KWS office in Nairobi.