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KTP Policy

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

     HIGHER EDUCATION DEPARTMENT

     MINISTRY OF HIGHER EDUCATION MALAYSIA

    KNOWLEDGE TRANSFER PROGRAMME KTP

    (Program Pemindahan Ilmu)

     POLICY

    KTP POLICY

    2011

    HIGHER EDUCATION DEPARTMENT

    MINISTRY OF HIGHER EDUCATION MALAYSIA

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    1.0 BACKGROUND OF KNOWLEDGE TRANSFER PROGRAMME (KTP)

    1. KTP recognises a broad range of activities to support mutually beneficial collaborations

    between universities, industries and communities (government agencies/Non Government

    Organizations (NGOs)/public sector).

    2. It provides the platform for the exchange of tangible and intangible intellectual property,

    expertise, learning and skills between academia, industry and the community.

    3. The forms of interactions may include joint research, consultancy, education, training,

    graduate development, conferences, sharing of physical facilities and student placements.

    4. Public Higher Education Institutions (IPTA) should effectively engage with industry and

    community towards mutually beneficial initiatives through role played by:

    ; Academia: able to incorporate relevant and up to date knowledge from industry and

    the community into their teaching, learning, research and consultancy activities.

    ; Industry: can utilise the resources of IPTA to enhance their business capability and

    economic activities.

    ; Community: can benefit from the knowledge generated in IPTA to improve quality

    of life within the community.

    ; Graduate/Postgraduate Intern: enhance their personal and professional

    development

1.1 Objective of Knowledge Transfer Programme (KTP)

    To recognise and promote the transfer of knowledge via the exchange of creative and innovative ideas, research findings, experiences and skills between IPTA, research organizations, industries, government agencies and the wider community.

1.2 Goal of Knowledge Transfer Programme (KTP)

    To enable the development and improvement of the quality of products, services and policies to be shared for mutual benefits between the stakeholders i.e. academia, industry, community and the graduate/postgraduate intern.

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    1.3 Current status of Knowledge Transfer Programme (KTP) of IPTA in Malaysia

1. IPTA do implement KTP, however they are not comprehensive.

    2. The practices and approach varies among the IPTA.

    3. Poor correlation between investment in time and resources versus the impact currently

    produced.

    4. Thus there is a need for a structured and systematic national KTP framework.

    1.4 Issues and Challenges of Knowledge Transfer Programme (KTP)

1. Issues

    ; Mismatch between the needs of the industry and the available resources in IPTA.

    ; Communication problems among stake holders.

    ; Lack of access to information among parties involved.

2. Challenges

    ; Insufficient expertise in IPTA in some sectors.

    ; Convincing the industry that grade is not the only factor for internship eligibility.

    ; Industry perception of “subsidised rate” for consultancy work by IPTA.

    ; Lack of laboratory certification IPTA.

    ; Lack of readiness and willingness of industry/IPTA to share their expertise and

    facilities.

    1.5 Rationale of the Knowledge Transfer Programme (KTP) Policy

    1. To encourage and recognise engagement between industry/community and academia in order

    to support the implementation of New Economic Model (NEM) of Malaysia in creating a

    knowledgeable and high income nation.

    2. To provide a meaningful platform of exchange that facilitates the identification and matching

    of appropriate expertise in IPTA to address industry and community needs. 3. To optimise the potential of IPTA expertise through coordinated interactions with

    stakeholders.

    4. To nurture the interactions between the stakeholders for sustainable and productive

    partnerships.

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    1.6 SWOT analysis of Knowledge Transfer Programme (KTP)

    1. Strength:

    ; Expertise and capacity of academic and non-academic in the University. ; University as the pool of innovative ideas.

    ; Abundance of volunteerism among university students and staff. ; The autonomy to engage the community.

    ; Long and proven track records in community engagement and services.

    2. Weakness:

    ; Lack of formalization of partnership and commitment from the experts in the

    University.

    ; Measurement of impact social innovation projects especially the intangibles. ; Documentations of all KTP projects.

    ; Wide and varying definition of the scope of the knowledge transfer. ; No clear connection with the target groups.

    ; Level of rewards and recognition varies between Universities. ; Lack of governance and leadership at University level in support of KTP in

    community engagement.

    ; Varying ecosystem within individual Universities

    3. Opportunities:

    ; Potential to enhance & enrich current knowledge through KTP initiatives exist. ; The need to preserve good and noble values and passion in existing initiatives. ; Enhancing meaningful community services in community engagement. ; Paradigm shift from current service-oriented to scholarly-oriented community project. ; Empowerment and capacity building of the recipient groups.

    ; Possible partnership with more focused NGOs.

    ; Reciprocity of knowledge transfer and exchange.

    4. Threat:

    ; No clear policy in existence to support KTP in community

    ; Reluctance of the academic staff to engage in the knowledge transfer. ; Lack of commitment and support by certain industry on community engagement.

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    2.0 STRATEGIC THRUSTS OF THE KNOWLEDGE TRANSFER PROGRAMME (KTP)

    POLICY

    1. Enriching the quality of human capital in IPTA, industries and communities via knowledge

    transfer including teaching, learning, research and services.

    2. Strengthening accessibility of knowledge transfer from IPTA to spur industry growth,

    community development and quality of life.

    2.1 Strategic Objective 1: Enhance and Enrich Current Knowledge Transfer in IPTA

Through

    1. Identifying and implementing potential project,

    2. Strengthening both curriculum and co-curriculum in IPTA based on industry and community,

    3. Building capacity of academia and students in IPTA,

    4. Integrating KTP initiatives of IPTA into academic program of other related institution of

    learning,

    5. Shifting the current service-oriented to scholarly-oriented community project with outcome to

    the target group.

    2.2 Strategic Objective 2: Knowledge Transfer Programme (KTP) as Catalyst for

    Community or Industry Growth

Through

    1. Implementing meaningful projects with industry or community which are sustainable and

    have measurable outcome,

    2. Empowerment and capacity building of the recipient industry or groups,

    3. Strategic partnership with stakeholders,

    4. Reciprocity of knowledge transfer initiatives between stakeholders.

3.0 FRAMEWORK OF THE KNOWLEDGE TRANSFER PROGRAMME (KTP)

    POLICY

    1. Establish partnership framework.

    2. Criteria for selection of projects.

    ; The organisation must have a specific business need which will be enhanced through

    the KTP.

    ; IPTA must have competency to meet the organisation’s business need.

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    3. Establish Council of KTP in Ministry of Higher Education (MoHE). 4. Establish KTP programme committee.

    5. Establish permanent secretariat for KTP at USM. 6. Briefing and buy-in by stake holders.

    7. National roll-out and implementation of KTP projects.

3.1 Roll-out and Milestone and Achievements of Knowledge Transfer Programme (KTP)

No. Action Timeline Responsibility

1 Establish partnership Jan 2011 USM & MoHE

     framework

2 Criteria for selection of Jan 2011 USM & MoHE

    projects

3 Establish Council of KTP in Mac 2011 USM & MoHE

    Ministry of Higher

    Education (MoHE)

4 Establish KTP programme Mac 2011 USM & MoHE

    committee

5 Establish permanent Mac 2011 USM & MoHE

    secretariat for KTP at USM

6 Briefing and buy-in by stake Mac 2011 USM & IPTA

    holders

7 National roll-out for KTP Mei 2011 IPTA

    projects

    3.2 Governance of Knowledge Transfer Programme (KTP)

    1. Composition of Council of KTP to consist of the following:

    ; Chairman - Professor Rujhan Mustafa, Director General of Higher Education.

    ; Vice Chairman - Professor Dato’ Omar Osman, Deputy Vice Chancellor (Student

    Affair & Development, Universiti Sains Malaysia

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    ; Secretary Professor Haslan Abu Hassan, Director, Centre for Education, Training

    and Research in Renewable Energy & Energy Efficiency (CETREE), Universiti Sains

    Malaysia

    ; Members -

    ; Director of Human Capital Development, Economic Planning Unit (EPU) or

    representative

    ; Representatives from Industry e.g. professional bodies, chambers of

    commerce, umbrella bodies

    ; Representatives from IPTA

    ; Representatives from Community organization

    2. Each IPTA’s KTP to be governed by new or similar structure realigned within existing

    Industry Relations unit.

    3. Council of KTP at MOHE is entrusted to provide continuous advise and direction on KTP

    activities in IPTA including overall governance and implementation. 4. Each IPTA need to set up industry and community relation office, which should benefit all

    parties.

    5. Setting up and maintaining a national academic and industry expert registry.

    4.0 KEY RESULT AREA (KRA) OF KNOWLEDGE TRANSFER PROGRAMME (KTP)

    FOR 2011 2012 FUNDING PROGRAMME

    5 KRA identified are in the field of:

1. Education - raising level of education in certain areas.

    2. Economic gains for sector/s of industry in identified sector.

    3. Sustainability and Green Technology Initiatives.

    4. The Disadvantage groups.

    5. Developing Industry Relevant curriculum (for High Impact sector).

    5.0 KNOWLEDGE TRANSFER PROGRAMME (KTP) MODEL OF

    IMPLEMENTATION

1. The project should be classified under 5 KRA.

    ; KTP Programme shall includes the involvement of the following as shown in figure 1

    below:

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    a. KTP Graduate/Postgraduate Intern - Graduate students, Postgraduate students

    or Undergraduate students final year projects/interns

    b. KTP Academia - Lecturer or university's staff identified in the KTP Programme

    c. KTP Industry/Community - Identified by KTP-IPTA

    2. KPI = the measurement in 1a-1c.

    3. The project = the identified KTP Programme per location/firm/community/target group.

    4. Project may be replicated to other identified KTP Project of similar nature but different

    location/firm/community/target group.

    5. KTP project committee is allowed to vary the provisions of financial limit after considerations

    of nature of projects.

    Figure 1: Model of Implementation - KPI Measurement

5.1 Knowledge Transfer Programme (KTP) Implementation Plan

    The projects for the first phase of the 10th Malaysian Plan would be roll-out based in the following detail with the cost breakdown for the implementation plans is as follows:

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

Project Duration IPTAs Involved Cost Breakdown

     ; Salary or subsistence of the KTP Intern 20 2 years (2011-2012) ; The overhead and administrative of project ; Costs of the Intern’s training and development ; Administrative support

    Table 1: KTP Roll-Out Detail & Cost Breakdown

    6.0 IMPACT MEASUREMENT OF KNOWLEDGE TRANSFER PROGRAMME (KTP)

    1. KRA will be determined by MoHE.

    2. Impact measurement to be approved by KTP Project Committee.

    3. Impact measurement at the end or annual basis.

    6.1 Example Impact of Knowledge Transfer Programme (KTP)

    Proxy Indicator No KRA Impact Measurement (Intermediate

    Measurement)

    Education raising level % improvement in public Progress in school based of education in certain examination identified e.g. SPM or assessment 1 areas PMR or English or Science

    Economic gains for % of increase of profit or income 3 month cash flow average - sector/s of industry in 2 generated or Financial ratios identified sector

    Measurement related to the Sustainability and Green % of increase of profit or income technology infused - e.g. 3 Technology Initiatives generated reduction in energy bill

     % of increase in annual income for Periodical reports attest by The Disadvantage groups 4 target groups social department

    Developing Industry Acceptance of curriculum by

    5 Relevant curriculum (For industry and applied by Education Progress reporting

    High Impact sector) institutions

    Table 2: KTP Impact Measurement

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    KNOWLEGDE TRANSFER PROGRAMME - KTP POLICY

    7.0 SECRETARIAT OF KNOWLEDGE TRANSFER PROGRAMME (KTP)

    CHAIRMAN OF KTP:

    PROFESSOR DATO OMAR OSMAN

    Critical Agenda project Knowledge Transfer Programme (KTP)

    Ministry of Higher Education Malaysia

    c/o

    Deputy Vice Chancellor

    (Student Affair & Development)

    Universiti Sains Malaysia

    SECRETARIAT OF KNOWLEDGE TRANSFER PROGRAMME (KTP)

    KTP Secretariat @USM

    Suite 125, Kompleks EUREKA

    Universiti Sains Malaysia

    11800 Pulau Pinang

    Tel: 04-6578870

    Fax: 04-6575444

    Web: http://ktpmohe.usm.my

    On behalf of:

    HIGHER EDUCATION DEPARTMENT

    MINISTRY OF HIGHER EDUCATION MALAYISA

KNOWLEDGE FOR ALL

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