IUPUI - GRADUATE CREDIT TRANSFER REPORT
STUDENT NAME: LAST FIRST MIDDLE OR INITIAL
UNIVERSITY ID# FACULTY ADVISOR ADMIT DATE / TERM
ACADEMIC PROGRAM : ACADEMIC PLAN: GRADUATION TERM
NAME OF TRANSFER COLLEGE OR UNIVERSITY: INST CODE
ADDRESS OF INSTITUTION: CITY STATE OR / COUNTRY
INCOMING INSTITUTION - ELIGIBLE TRANSFER COURSES IUPUI SCHOOL/DEPT. - EQUIVALENT COURSES
GRADES OF “B” OR HIGHER, NO PASS/FAIL SEMESTERS OR QUARTERS SEMESTERS
SEMESTER ________ CRSE # CRSE CREDIT CREDIT OR UNDIST SCHOOL COURSE SCHOOL YEAR/TERM COURSE TITLE COURSE TITLE HOURS HOURS UNDI GRAD NUMBER OR OR ENROLLED REC’D APPV’D LEVEL DEPT DEPT 1 1 UNDI 2 2 UNDI 3 3 UNDI 4 4 UNDI 5 5 UNDI 6 6 UNDI 7 7 UNDI 8 8 UNDI
TOTAL CR HRS APPROVED TOTAL CR HRS AWARDED SEMESTERS / QUARTERS APPEARS ON IU TRANSCRIPT
DEPT CHAIR OR PROGRAM DIRECTOR’S SIGNATURE ______________________________________________ (LEGIBLE - SIGNATURES - PLEASE)
*TYPE OR PRINT NAME UNDER SIGNATURE LINE
AUTHORIZED REPRESENTATIVE’S SIGNATURE ___________________________________________________ TITLE: _________________________________
DEAN’S SIGNATURE: ____________________________________________________________________ ___ DATE: _________________________________
IUPUI SCHOOL/DEPT.: _____________________________ CAMPUS ADDRESS OR E-MAIL ________________________ ATTN: ___________________________
FOR RETURNING PROCESSED FORM FOR RETURNING PROCESSED FORM LEGIBLE COPY OF “OFFICIAL” TRANSCRIPT (FRONT AND BACK) REQUIRED WITH THE FORM (PLEASE MARK OUT SSN #’S ON COPY FOR SECURITY) INSTRUCTIONS FOR COMPLETING FORM ARE ON (PAGE 2) AND/ OR BACK OF FORM FORWARD REPORT TO: IUPUI GRADUATE OFFICE, ADMINISTRATIVE PROCESSING, UNIVERSITY LIBRARY UL1170, IUPUI (SEND BY RTS). PAGE 1 OF 2
UPDATED FALL 2012 *
PROCESSED BY DATE PROCESSING COMPLETED FOR ARTICULATION SEMESTER/TERM
INSTRUCTIONS FOR COMPLETING GRADUATE TRANSFER CREDIT REPORT FORM
COMPLETE APPROPRIATE SECTIONS OF TRANSFER CREDIT REPORT FOR YOUR GRADUATE AND/OR PROFESSIONAL SCHOOL/DEPT.
LINE 1 COMPLETE; NAME SECTIONS
LINE 2 PROVIDE; UNIVERSITY ID#, NAME OF ADVISOR OR STAFF THAT IS REQUESTING THE TRANSFER FOR THE STUDENT, & ADMIT TERM.
LINE 3 INSERT; STUDENT’S ACADEMIC PROGRAM CODE; (I.E. NURS5, BUS5, SWK5, PHST6, LAW7, DENT6, MGEN6, SPEA5 ETC.) & ACADEMIC PLAN CODE (CURRENT PLAN CODE)
INSERT GRADUATION MONTH OR TERM IF STUDENT IS CURRENTLY IN GRADUATION STATUS WHEN MAKING THE REQUEST.
LINES 4 & 5 INSERT NAME AND ADDRESS OF THE ACCREDITED COLLEGE/UNIVERSITY/INSTITUTION FOR THE INCOMING TRANSFER CREDIT(S).
1) PROVIDE LEGIBLE COPY OF “OFFICIAL” TRANSCRIPT (FRONT AND BACK) REQUIRED WITH THE FORM (PLEASE MARK OUT SSN #’S ON COPY FOR SECURITY)
2) NEW ADMITS FOR AN UPCOMING SEMESTER MUST BE ENROLLED AND ACTIVE IN PROGRAM/PLAN. (TRANSFER CREDIT REPORT FORM SHOULD NOT BE SENT UNTIL STUDENT BEGINS THEIR FIRST TERM OF
PROGRAM’S COURSES. I.E. ADMITTED FOR FALL SEND FORM AFTER 100% ASSESSMENT, SEPTEMBER OR LATER), PHD STUDENTS SHOULD HAVE COMPLETED FIRST TERM 3) STUDENT(S) MUST BE IN ACTIVE TERM STATUS, OR ENROLLED TO PROCESS AND POST TRANSFER CREDIT(S); INCLUDING PHD / MASTER’S CONTINUING, CURRENT OR GRADUATING STUDENT(S). 4) TRANSFER CREDIT REPORTS ARE TO BE APPROVED AND PROCESSED BEFORE ANY STUDENT GRADUATES TO INSURE THE CORRECT NUMBER OF PROGRAM CREDIT HOURS REQUIRED ARE VERIFIED FOR
COMPLETION, AND THE AWARD OF THE DEGREE SHOWN ON THE INDIANA UNIVERSITY TRANSCRIPT.
5) TRANSFER CREDIT REPORT MUST HAVE AN AUTHORIZED SIGNATURE FOR THE FINAL APPROVAL TO POST INCOMING CREDITS TO STUDENT RECORD.
6) PREPARE A SEPARATE FORM FOR EACH INSTITUTION TRANSFERRING GRADUATE CREDIT TO IUPUI. NOTE: IF YOU HAVE MORE THAN EIGHT (8) COURSES TO TRANSFER FROM ONE INSTITUTION USE
ADDITIONAL FORMS, ( LABEL PAGE 1 OR 2, PAGE 2 OF 2) HAVE ALL FORMS SIGNED, DATED, AND ATTACH FORM(S) WITH APPROPRIATE TRANSCRIPT(S) TOGETHER. 7) INCOMING INSTITUTION: PROVIDE YEAR & TERM (FALL,WINT,SPR,SUMR) COURSE WAS TAKEN, COURSE DESCRIPTION, SCHOOL/DEPT, COURSE NUMBER AND NUMBER OF CREDITS SHOWN ON THE
TRANSCRIPT. NOTE: THE NUMBER OF CREDITS APPROVED FOR THE IU EQUIVALENT COURSE MAYBE DIFFERENT FROM THE # OF CREDITS SHOWN ON TRANSCRIPT FOR THE INCOMING COURSE. ENTER
APPROVED NUMBER OF CREDIT HOURS IN THE SEM CR HRS. APPV’D COLUMN. COURSES TAKEN AT ANOTHER INSTITUTION ON A QUARTER SYSTEM RATHER THAN A SEMESTER SYSTEM WILL BE EVALUATED
CARRYING FEWER CREDIT HOURS, (E.G., 3CR HR COURSE ON QUARTER SYSTEM WILL TRANSFER IN AS 2 SEMESTER CR HRS. REFER TO IU’S QUARTER HOUR CONVERSION TABLE 8) TO RETURN THE PROCESSED FORM PROVIDE; SCHOOL/DEPT., CAMPUS ADDRESS OR E-MAIL FOR SCANNED COPY AND NAME OF PERSON TO RECEIVE FORM.
9) FORMS ARE PROCESSED FOR THE SEMESTER RECEIVED FROM GRADUATE SCHOOLS/ DEPTS. THIS WILL BE SHOWN AS THE ARTICULATION TERM.
10) COURSE JUSTIFICATION; DOCUMENTATION/DESCRIPTION OF INCOMING TRANSFER COURSE SHOULD BE PROVIDED WITH THE FORM.
11) REQUIRED FOR INTERNATIONAL TRANSFERS; COURSE #’S AND GRADES, USUALLY ON TRANSCRIPTS OR MARK SHEETS, INSTITUTION GRADING SYSTEM/PROGRAM GRADING SCALE, PROGRAM COURSE UNITS,
COURSE DESCRIPTION/SYLLABUS AND INSTITUTION ACCREDITATION. (ROUTE SHEET SHOULD PROVIDE YOU WITH SOME OF THIS INFORMATION) GRADUATE CREDIT MUST BE VALIDATED ALONG WITH # OF
YEARS TO EQUAL US EQUIVALENT DEGREE.
GRADUATE SCHOOL/DEPTS. (POLICIES AND APPROVAL)
1) GRADUATE SCHOOL TRANSFER CREDIT POLICY TO BE FOLLOWED, REFER TO THE IU GRADUATE SCHOOL BULLETIN. UPON RECOMMENDATION OF THE DEPT. AND WITH THE APPROVAL OF THE DEAN, WORK
TAKEN FOR GRADUATE CREDIT AT OTHER INSTITUTIONS MAY BE TRANSFERRED IN PARTIAL FULFILLMENT OF DEGREE REQUIREMENTS. MUST BE ACCREDITED INSTITUTIONS, ONLY GRADES OF “B” OR BETTER
ARE ACCEPTABLE - NO PASS/FAIL GRADES. FOLLOW RESTRICTIONS THAT APPLY AND WHEN POSSIBLE PROVIDE EQUIVALENT IU COURSE# FOR THE INCOMING COURSE INSTEAD OF USING UNDISTRIBUTED. 2) REVALIDATION NORMALLY, A COURSE MAY NOT BE COUNTED TOWARD DEGREE REQUIREMENTS IF IT HAS BEEN COMPLETED MORE THAN (A) FIVE YEARS PRIOR TO THE AWARDING OF THE DEGREE FOR
MASTER’S STUDENTS OR, (B) SEVEN YEARS PRIOR TO THE PASSING OF THE QUALIFYING EXAMINATION FOR PH.D. STUDENT. REVIEW POLICY FOR ADDITIONAL INFORMATION. 3) TRANSFER CREDIT FORMS ARE TO BE PREPARED BY THE SCHOOL/DEPT. PERSONNEL, FACULTY ADVISORS, AND PROGRAM DIRECTORS OR DEPT. CHAIR REVIEW AND SIGN FOR APPROVAL, BEFORE FORM IS
FORWARDED TO GRADUATE SCHOOL.
4) SUBMITTED FORMS FOR THE GRADUATE SCHOOLS/DEPTS. ARE REVIEWED FOR FINAL APPROVAL & SIGNATURE OF GRADUATE SCHOOL ASSOCIATE DEAN PRIOR TO POSTING.
PROFESSIONAL SCHOOLS/DEPTS. (POLICIES AND APPROVAL)
1) PROFESSIONAL SCHOOLS/DEPTS. SHOULD REFER TO INDIVIDUAL SCHOOL TRANSFER CREDIT POLICY FOR GUIDELINES OR IU GRADUATE SCHOOL BULLETIN. PROVIDE EQUIVALENT IU COURSE # FOR THE
INCOMING COURSE. AN UPDATED COPY OF THE SCHOOL’S WRITTEN TRANSFER CREDIT POLICY IS TO BE ON FILE AT THE IUPUI GRADUATE OFFICE.
2) SCHOOLS/DEPTS. TRANSFER CREDIT FORMS ARE TO BE PREPARED BY APPROPRIATE SCHOOL/DEPT. FACULTY, ADVISORS OR STAFF AND SIGNED BY THE SCHOOL/DEPT; DEAN OR AUTHORIZED
REPRESENTATIVE(S) NAMES AND TITLES ARE TO BE ON FILE AT IUPUI GRADUATE E OFFICE.
FORWARD PAPER TRANSFER CREDIT REPORT TO: IUPUI GRADUATE OFFICE, ADMINISTRATIVE PROCESSING, UNIVERSITY LIBRARY UL1170, IUPUI PAGE 2 OF 2
ELECTRONIC COPY SCANNED MUST BE LEGIBLE TO BE ACCEPTED; FORWARD USING GRADUATE REQUEST TRACKING SYSTEM (RTS) http://www.iupui.edu/~gradoff/faculty/
AUTHORIZED SIGNATURES ARE REQUIRED ON ALL FORMS FOR PROCESSING NOTE: THIS IS A WORD DOCUMENT, YOU CAN COPY & SAVE AS, FILE # THEN ADJUST THE NUMBER OF LINE ROWS AND FONT SIZE
YOU DO NOT NEED TO PRINT THE FOLLOWING PAGES, THIS ADDITIONAL INFORMATION IS PROVIDED FOR YOUR CONVENIENCE – IUPUI GRADUATE OFFICE
Quarter Hour Conversion Table
Quarter Hours Conversion to Semester Hours: Total transferable quarter hours (excludes non-passing and remedial courses) are multiplied by two-thirds. This gives us the total semester hours we will grant. Each quarter hour course has a specified equivalent as shown below:
5 quarter hours = 3 semester hours (can be up to 3.5 hours)
4 quarter hours = 2.5 semester hours (can be up to 3.0 semester hours)
3 quarter hours = 2 semester hours (unchangeable)
2 quarter hours = 1 semester hour (can be up to 1.5 hours)
1 quarter hour = 0.5 semester hours (can be up to 1.0 hour) not likely but. . .
Notice that although there is a suggested amount of hours to assign, assigning them in this exact manner does not always produce the required total number of semester hours. For this reason, it is sometimes necessary to add 0.5 to some of the courses. [i.e. 4 qtr. hrs. = 2.5 semester hours to equal an IU course of 3.0 credit hrs. it could be to increase the 2.5 to 3.0.]
There are always exceptions when evaluating transfer work. We look at each student's record individually. The student's IUPUI School/Dept. will have the final say as to how courses are transferred. [Meaning the School/Dept. evaluation of the course(s) to be transferred into IUPUI and how the course(s) match the IUPUI equivalent course(s) in the Student’s Plan of Study.]
As we review articulations and as new courses become available at IU and Purdue, the present articulations may change. This database is by no means complete; articulations are added as the need arises, with Indiana institutions being the primary focus of our efforts.
ADDITIONAL GRADUATE OFFICE NOTES:
IUPUI Schools/Depts. cannot grant more semester credit hours for an equivalent IU course than what the course was issued as, 3 credits, 1-6
credits, 2 credits, etc.
I.E. Program topics courses are usually issued with variable (Semester) credit hours as 1-6 or 2-9 credit hours, specific/core academic courses are usually issued as 1 or 2 credit hours and 3 credit hours.
Note: for an incoming course(s) less credit can be given for the IU equivalent course or elective Undistributed Level 500 course(s) but not more
credit can be given than what the IU course(s) are issued as. This applies to the incoming course(s) that do not meet criteria of the IU course(s) and/or conversion of Quarter hours course(s) to Semester hour course(s).
When schools/depts. provide the IU equivalent course(s) this updates degree audits and reflects advisor’s selected equivalent course(s) on student records. Note graduate students expect their student records to be updated with this information showing on their transcript.
Updated fall 2012
DDITIONAL GRADUATE OFFICE NOTES - CONTINUED A
Policies section of Graduate Bulletin
Transfer of Credit
Upon recommendation of the department and with the approval of the dean, work taken for graduate credit at other institutions may be transferred in partial fulfillment of degree requirements. No course may be transferred from another institution unless the grade is B or higher and unless the course was completed within the time limit prescribed (see “Graduate Credit—General” section below). The following restrictions apply:
1. Candidates for the M.A., M.S., LL.M., or M.A.T. degree may offer up to 8 hours of graduate credit from other institutions.
2. Candidates for the M.A.T. degree who are graduates of Indiana University may offer up to 12 hours of graduate credit from other
3. Candidates for the M.F.A. degree may offer up to 20 hours of graduate credit from other institutions.
4. Candidates for the Ph.D. degree may offer up to 30 hours of graduate credit from other institutions.
5. It must be emphasized that the transfer of credit is not an automatic occurrence. Students must obtain the written consent of both their
departmental advisor and the dean before credit earned at other institutions will be added to their records.
Normally, a course may not be counted toward degree requirements if it has been completed more than (a) five years prior to the awarding of the degree for master’s students or, (b) seven years prior to the passing of the qualifying examination for Ph.D. students. The graduate advisor, after consultation with the advisory committee, may, however, recommend to the dean that course work taken prior to the above deadlines be
revalidated if it can be demonstrated that the knowledge contained in the course(s) remains current. Currency of knowledge may be demonstrated 1by such things as: (a) passing an examination specifically on the material covered by the course; (b) passing a more advanced course in the same subject area; (c) passing a comprehensive examination in which the student demonstrates substantial knowledge of the content of the course; (d)
teaching a comparable course; or (e) publishing scholarly research demonstrating substantial knowledge of the content and fundamental principles of the course. Each course for which consideration for revalidation is being requested should be justified separately.
1If the qualifying examination is used for this purpose, the number of courses to be revalidated by this method should be limited to two in order to avoid compromising the integrity of the qualifying examination process.
Articulation Term: semester term in which the transfer credit report form is received in the Graduate Office will be shown.