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Vessel Notification Requirements - Portland Port

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Vessel Notification Requirements - Portland PortPort,port

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    PORTLAND HARBOUR AUTHORITY

    VESSEL PRE-ARRIVAL

    NOTIFICATION REQUIREMENTS

    Issued January 2008

Harbour Office • Portland Port • Castletown • Portland • Dorset • DT5 1PP

    Tel: 01305 824044 • Fax: 01305 826143

    Email: eta@portland-port.co.uk • Web: www.portland-port.co.uk

    Issue Version: 01 Page 1 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    REQUIREMENTS

Portland Harbour Authority Limited requires Masters of all vessels calling at Portland

    Port to complete the following Pre-Arrival Notifications:

    1) Ship Arrival and Departure Notification

    2) Ships carrying Dangerous and Polluting Goods (DPG) Notification

    3) ISPS

    4) Port Waste Management

    5) Public Health (Ships) Regulations 1979

    6) Ballast Water Management

Notifications (1-4) are compulsory; notifications (5-6) are required where applicable.

Masters of all vessels, and their agents are advised that a failure by a vessel not to

    notify Portland Harbour Authority Limited may result in a delayed entry into the

    Port.

The following forms are attached:

     ISPS Pre Arrival Notification

     Port Waste Notification

     IMO FAL FORM 1

     IMO FAL FORM 3

     IMO FAL FORM 4

     IMO FAL FORM 5

     IMO FAL FORM 6

     Declaration of Health

     Ballast Water

    Issue Version: 01 Page 2 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    (1) Ship Arrival and Departure Notifications

    This requirement is applicable to ships and United Kingdom (UK) port authorities to comply with Merchant Shipping (Vessel Traffic Monitoring and Reporting Requirements) Regulations 2004 which amend the Merchant Shipping (Reporting Requirements for Ships Carrying Dangerous or Polluting Goods) Regulations 1995 and implements the European Union (EU) Vessel Traffic Monitoring and Information System Directive 2002/59/EC.

Notification Prior to Entry into Port

    The Regulations introduced a new notification requirement, prior to entry into port, for UK ships bound for a port located in an EEA State and non UK ships bound for a port located in the UK, with the exception of:

     Ships of less than 300 gross tonnage

     Warships, naval auxiliaries and other ships owned and operated by the

    Government of an EEA State which are used for non commercial public

    service

     Fishing Vessels

     Traditional Ships

     Recreational craft having a length of less than 45 metres

    The owner, operator, agent or master of a ship is required to notify Portland Harbour Authority the information specified below:

    A. Ship name, IMO number, MMSI number, Call sign

    B. Last Port of call

    C. Next Port of call

    D. ETA

    E. ETD

    F. Total number of persons onboard

    G. Maximum arrival / departure draughts (metres)

    H. Length, breadth, gross tonnage and ship type

    I. Thrusters bow / stern / horsepower

    J. Cargo on board

    K. Defects, damage, deficiencies, limitations

    L. Name, address and phone number of agent, captain or operator

    The information must be provided at least 24 hours before the arrival of the ship. If the duration of the voyage is less than 24 hours then the information must be provided no later than the time of departure from the previous port.

    Contact Portland Harbour Authority primarily by E-mail or alternatively by Tel/Fax:

     E-mail: eta@portland-port.co.uk

     Tel: 00 44 (0)1305 824044

     Fax: 00 44 (0)1305 826143

Issue Version: 01 Page 3 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    (2) Ships carrying Dangerous or Polluting Goods (DPG)

    This requirement is applicable to ships and United Kingdom (UK) port authorities to comply with Merchant Shipping (Vessel Traffic Monitoring and Reporting Requirements) Regulations 2004 which amend the Merchant Shipping (Reporting Requirements for Ships Carrying Dangerous or Polluting Goods) Regulations 1995 and implements the European Union (EU) Vessel Traffic Monitoring and Information System Directive 2002/59/EC.

Notification by Ships carrying Dangerous or Polluting Goods

    This notification applies to all ships regardless of size, carrying dangerous or polluting goods with the exception of:

     Warships, naval auxiliaries and other ships owned or operated by the

    Government of an EEA State which are used for non commercial public

    service

    A ship bound for Portland Port must notify Portland Harbour Authority on departure from the loading port or, if the port of destination is not known, as soon as the port of destination is known, the information specified below:

    M. Ship name, IMO number, MMSI number, Call sign

    N. Last Port of call

    O. Next Port of call

    P. ETA

    Q. ETD

    R. Total number of persons onboard

    S. INF Ship Class (i.e. N/A, INF1, INF2, or INF3) as defined in the Code for

    the Safe Carriage of Irradiated Nuclear Fuel, Plutonium and High Level

    Radioactive Wastes in Flasks on board Ships

    T. Name, address, telephone/fax number, e-mail from which detailed information

    on the cargo may be obtained on request 24 hours a day

    Contact Portland Harbour Authority primarily by E-mail or alternatively by Tel/Fax:

     E-mail: eta@portland-port.co.uk

     Tel: 00 44 (0)1305 824044

     Fax: 00 44 (0)1305 826143

Issue Version: 01 Page 4 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    (3) ISPS Pre-arrival Reporting Requirements

The International Ship and Port Facility Security Code (ISPS) came into force on the st1 July 2004 and is enacted under EC Regulation No.725/2004.

    It is applicable to the following types of vessels engaged on international voyages:

     Passenger vessels, including high speed passenger vessels; and

     Cargo vessels, including high speed vessels, of 500 gross tonnage upwards.

It also applies to Port Facilities serving such vessels.

Portland Port ISPS Codes

     IMO Port Identification No. 0287

     Port Facility No. 72

     UN Location Code GB PTL

Pre-arrival Procedures

    Any vessel in a category listed above, intending to enter Portland Port or bound for a facility within the Port will be required to demonstrate its compliance with the ISPS Code. It must supply the details required by the Transport Security Directorate (TRANSEC) of the United Kingdom Department for Transport.

    The above information is to be sent as far as possible 24 hours in advance of arrival directly (or via the vessel’s agent) to the Port Facility Security Officer of Portland Harbour Authority.

    Contact Portland Harbour Authority primarily by E-mail or alternatively by Tel/Fax:

     E-mail: eta@portland-port.co.uk

     Tel: 00 44 (0)1305 824044

     Fax: 00 44 (0)1305 826143

    Masters of all vessels to which the ISPS Code applies, and their Agents, are advised that a failure by a vessel to confirm its compliance with the ISPS Code will result in the vessel being reported to the Maritime and Coastguard Agency (MCA), which may delay entry into the Port and/or result in subsequent measures being imposed by HM Government.

Issue Version: 01 Page 5 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    (4) Port Waste Management

    The Merchant Shipping (Port Waste Reception Facilities) Regulations 2003 introduced new requirements to Port Waste Management. In summary, these are:

     Harbour Authorities and Terminal Operators are to provide adequate waste

    reception facilities

     Ships must provide notification before entry into the port of the waste they

    will discharge, including information on types and quantities

     Ships must deliver their waste to port reception facilities before leaving the

    port, unless they have sufficient storage capacity for the waste and for it to be

    accumulated until the next port of call

     Ships will pay a mandatory charge to significantly contribute to the cost of

    port reception facilities for ship-generated waste, whether they use them or not

    The ships port waste notification is to be sent as far as possible 24 hours in advance of arrival directly (or via the vessel’s agent) to Portland Harbour Authority.

    Contact Portland Harbour Authority primarily by E-mail or alternatively by Tel/Fax:

     E-mail: eta@portland-port.co.uk

     Tel: 00 44 (0) 1305 824044

     Fax: 00 44 (0) 1305 826143

    Portland Harbour Authority has a Port Waste Management Plan approved by the Maritime & Coastguard Agency.

    Portland Harbour Authority provides reception facilities for the following types of waste:

     MARPOL Annex I Oily slops, tank washings, machinery oil waste

     MARPOL Annex II Chemical waste from noxious liquid substances

     MARPOL Annex IV Sewage waste

     MARPOL Annex V Garbage

     Medical waste

     Hazardous waste / waste requiring special attention

    All matters relating to an alleged inadequacy of port waste reception facilities should be addressed, in the first instance to Portland Harbour Authority or if the matter is not then resolved, to the MCA for subsequent investigation.

    Issue Version: 01 Page 6 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    (5) Public Health (Ships) Regulations 1979

    Directions and Requirements

    The master of any ship approaching Portland Port from a foreign port shall ascertain the state of health of all persons aboard. The master must report:

    1) The occurrence on board during the 28 days before arrival of:

     Death, other than by accident o Illness where the person who is ill or has had a temperature of 38c or

    greater which was accompanied by a rash, glandular swelling or

    jaundice, in the case where the temperature persisted for more than 48

    hours, or

     Illness where the person has or had diarrhoea severe enough to

    interfere with work or normal activities

2) The presence on board of:

     A person suffering from an infectious disease or who has symptoms

    which may indicate the presence of infectious disease

     Any animal or captive bird of any species including rodents and

    poultry or mortality or illness among such animals or birds

    3) Any other circumstances which are likely to cause the spread of infectious

    disease

    If there is nothing to report under (1-3) above there is no need for the master to obtain health clearance unless he/she is otherwise directed. If there is something to

    report under (1-3) above, other than the presence on board of animals or captive birds, the following procedure must be carried out in order to obtain free pratique:

    A. Contact Port Health Authority and Portland Harbour Authority not less than

    four hours or not more than twelve hours before the expected time of arrival of

    the ship, stating:

     Name of ship

     Berth

     Ports of call during last 30 days

     Provisional diagnosis of patient(s) or symptoms of patient(s)

     Number of patients

     Name, age, sex and nationality of patient(s)

     Date of onset or illness

     ETA Portland Pilot Station

B. Show the following signals:

     ‘QQ’ flag hoist by day

     A red light over a white light 2 metres apart during darkness

    C. Complete the Maritime Declaration of Health and a list of passengers and

    crew

Issue Version: 01 Page 7 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

If there is/are on board any animal(s) or captive bird(s) of any species including

    rodents and poultry or mortality or illness among such animals or birds, the Port Health Authority must be notified not less than 4 hours or not more than 12 hours before arrival, of the presence of such animal(s) or bird(s) and any mortality or illness. Such animal(s) or bird(s) shall be kept securely confined whilst the vessel is in port.

    If there are any doubts or difficulties over Port Health Regulations, advice may be obtained from the Port Health Authority, or through Portland Harbour Authority.

    Note: In accordance with the Public Health (Ships) Regulations 1979 where the Authorised Officer so directs or where the master is required to make a report in accordance with the above, no person other than the Pilot, Customs Officer or Immigration Officer shall, without the permission of the Authorised Officer, board or leave a ship until free pratique has been granted, and the master shall take all reasonable steps to secure compliance with this provision.

Contact Details

Primarily by E-mail or alternatively by Tel/Fax:

Port Health Authority:

     E-mail: envhealth@weymouth.gov.uk

     Tel: 00 44 (0)1305 838432 / 00 44 (0)1305 761374 (out of hours)

     Mobile: 00 44 (0)7712 253731

     Fax: 00 44 (0)1305 766684

Portland Harbour Authority:

     E-mail: eta@portland-port.co.uk

     Tel: 00 44 (0)1305 824044

     Fax: 00 44 (0)1305 826143

Issue Version: 01 Page 8 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    (6) Ballast Water Management

    All vessels are prohibited from discharging ballast water within the Portland Harbour Area of Jurisdiction without the express permission of the Harbourmaster.

    Vessels requesting permission to discharge ballast water shall forward as far as possible 24 hours in advance of arrival directly (or via the vessel’s agent) to Portland Harbour Authority primarily by E-mail or alternatively by Tel/Fax, a Ballast Water Reporting Form requesting permission from the Harbourmaster:

     E-mail: eta@portland-port.co.uk

     Tel: 00 44 (0)1305 824044

     Fax: 00 44 (0)1305 826143

    Portland Harbour has been identified as a nationally important wildlife (Sensitive Marine Area). The shoreline of Portland Harbour is a designated SSSI down to the mean low water mark.

    Portland Harbour has also been recognised by the Marine Biological Association by as an area of Marine Biological Importance.

    Chesil and the Fleet are identified as being of particular importance for its wildlife and have been submitted as a candidate for Special Area of Conservation (cSAC) under the EC Habitats Directive. The site is also designated both as a Special Protected Area under the EC Birds Directive and as a Ramsar site. Also to be noted is the ecological reliance of the Fleet on Portland Harbour through water exchange via Ferry Bridge.

Issue Version: 01 Page 9 of 21 Issue Date: January 2008

    PORTLAND HARBOUR AUTHORITY LIMITED

    NOTICES TO MASTERS OF VESSELS

    PORTLAND HARBOUR AUTHORITY LIMITED

    ISPS SHIP PRE-ARRIVAL NOTIFICATION

     Question

    a) Name of Ship

    b) IMO Number

    c) Registered Flag State

    d) Date of ship's last visit to UK

    e) Dangerous Goods carried (over 10 kg) and UN

    Class No.

    1 Does the ship have a valid International NO If not, please YES

    Ship Security Certificate (ISSC)? detail why? Does it

    have an approved SSP?

    2 What Security Level is the ship operating 1 2 3

    at?

    3 What were the last 10 ports of call and Name of Port Security Level

    what was the Security Levels of the ship 1 SL = during those ship/port interfaces?

     2 SL = 3 SL =

     4 SL =

    5 SL =

     6 SL =

    7 SL =

    8 SL =

    9 SL =

    10 SL = 4 Have any special security arrangements YES: Please detail NO

    been taken by the ship/port interface at the

    last 10 ports of call?

5 Have appropriate procedures been NO: Please detail YES

    followed during any ship/ship activity

    during the last 10 ports of call, for

    example have these interactions been

    governed by the security requirements in

    the SSP?

    6 Any other practical security related YES: Please detail NO

    information, for example have you

    witnessed any suspicious activity during

    the voyage?

Name of Shipping Agent (Block capitals): ……………………

    Date of Completion: ……………………

    Issue Version: 01 Page 10 of 21 Issue Date: January 2008

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