Teacher Information Package
Greetings from Kandalore!!
Welcome to the Spring program! Our preparations for the season are well underway and we are very excited that you will be joining us for a visit this spring.
Enclosed within this package is information that should assist you in preparing for your upcoming visit to Kandalore. We hope that these details will help you with the planning process of your trip and help you to prepare your class so that they can make the most of their experience. Please note that the TWO „Pre-Arrival
Information Forms‟ must be returned to Kandalore prior to your visit. Promptly returning these forms via email or fax will assist our staff in getting ready for your arrival. We now also have a „Student/Parent Acknowledgement of Risk‟ waiver. This waiver must be signed and returned to Kandalore upon your arrival. This waiver has been put in place to protect your school as well our outdoor center in the event of unforeseen accident/injury.
Finally, if you have not yet sent the Deposit to our Toronto office, please do so.
Good luck with the rest of your preparations! If you have any questions, please do not hesitate to telephone or email us at the Outdoor Education Centre. We look forward to seeing you soon!
Brock Sheppard(Program Jamie Pope (OEC Director)
(705) 489-2419 (705) 489-2419
Pre-Arrival Information Form (One)
Please complete and send this form to Kandalore two weeks before your
By email: By fax:
email@example.com (705) 489-4581
In order for us to plan for your visit and to work with you to determine your
cabin and activity groups, we require the following information:
Spring Contact Information:
School name: ______________________________ Student Age: ______________________________ Mailing Address: ______________________________
Teacher/Administrator Contact: ______________________________
Email Address: ______________________________
Telephone #: ___________________ Fax #: ________________________
Total number of students: _________ Grade Level: __________
Number of Females: _____________ Number of Males: _______________
Total number of supervisors/teachers: ______________
Arrival Time: ___________________ Departure Time: _________________
Night Patrol: YES / NO
Pre-Arrival Information Form (Two)
Please complete and send this form to Kandalore one week before your
By email: By fax:
firstname.lastname@example.org (705) 489-4581
Providing the information below will assist us in offering safe, inclusive, and
quality outdoor education programs.
； School name:
； Date of trip:
； Names of the students who have medical concerns and/or dietary needs and a
brief description of what their concern/need entails (eg. vegetarian, allergies,
diabetes, etc.). This information is very important to us and it allows our
program staff and kitchen staff to prepare for such needs in advance.
Student Name: Medical or Dietary Needs:
Participants Acknowledgement of Risks and Release Name of Participant __________________ Date of Birth: _______________
School Name: ________________________ Trip
The student and his/her parent(s) or guardian(s) (collectively the “Undersigned”) understand the nature and inherent hazards and risks of the intended activities related to the trip described below (hereinafter referred to as the “Activity”).
The Undersigned acknowledges that engaging in this Activity may require a degree of skill and knowledge and that the student has responsibilities as a participant.
The Undersigned certify that the student is fully capable of participating in the Activity. The Undersigned represent that the student is in good health and physically fit and has not been advised by a physician not to participate in arduous physical activities. The Undersigned knows of no reason, health-related or otherwise, why the student is not capable of participating in the activities planned for this trip. The Undersigned accept full responsibility for any injuries or illnesses that the applicant may suffer during the trip, including, but not limited to, those resulting from any pre-existing medical condition.
The Undersigned fully understand and appreciate the risk of injury, illness, property loss or theft, and even death inherent in the Activity. It is further understood that unforeseen circumstances may arise and Kandalore Camp Co. Limited (the “Company”) shall not be held responsible for such circumstances or the consequences thereof. Notwithstanding the foregoing, nothing contained herein shall excuse the Company, and its directors, officers, employees or agents from responsibility for its or their gross negligence or willful misconduct during the course of the trip.
The Undersigned acknowledge that they have read the clothing and equipment list provided by the Company and accept full responsibility for inadequate clothing or equipment and for clothing and equipment which they fail to provide.
The Activity may take place in a wilderness environment and may include but is not limited to: rock climbing and wall climbing, hiking, swimming, high and low ropes course initiatives, swimming in lakes, biking, canoeing, kayaking, archery, cross country skiing, snowshoeing, skating, quinzee (snow-shelter) building, inuit blanket toss, fire building, cooking on an open flame, hiking, rappelling, tobogganing, broomball, orienteering, whitewater canoeing, whitewater kayaking and canoe tripping. The Activity may also include transportation and depending on the program, students may spend several nights outdoors. In addition to the hazards and risks described in the paragraph above, the hazards and risks of the Activity may also include, but are not limited to, the following: latent or apparent defects or problems in equipment provided by the Company or outside service providers, acts of other participants in the Activity (including from the failure of other participants to follow instructions or obey safety regulations), weather conditions (including unforeseen, inclement or intemperate weather), consumption of food
and drink, fire, first aid, emergency treatment, or other services rendered. Further, the Company will not always have medical personnel (other than instructors that are certified in first aid) at the location of the Activity.
NOW THEREFORE, IN CONSIDERATION OF BEING PERMITTED TO PARTICIPATE
IN THIS ACTIVITY, THE UNDERSIGNED ASSUMES ALL RISKS AND ACCEPTS
FULL RESPONSIBILITY SURROUNDING THE STUDENT”S PARTICIPATION IN
THE ACTIVITIES, THE TRANSPORTATION RELATED TO THE TRIP AND ANY
ACTIVITY UNDERTAKEN AS AN ADJUNCT THERETO, WHICH RISKS AND
RESPONSIBILITY INCLUDE FOR BODILY INJURY, DEATH OR LOSS OF OR
DAMAGE TO PERSONAL PROPERTY AND EXPENSES AS A RESULT OF THOSE
INHERENT RISKS AND DANGERS IDENTIFIED HEREIN AND THOSE INHERENT
RISKS AND DANGERS NOT SPECIFICALLY IDENTIFIED, OR AS A RESULT OF
THE STUDENT‟S NEGLIGENCE IN PARTICIPATING IN THIS ACTIVITY, AND THE
UNDERSIGNED HEREBY WAIVES, RELEASES AND ABSOLVES AND AGREES TO
INDEMNIFY AND SAVE HARMLESS THE COMPANY AND ITS DIRECTORS,
OFFICERS, EMPLOYEES AND AGENTS OF AND FROM ANY AND ALL LIABILITY
ARISING THEREFROM, EXCEPT SUCH AS SHALL ARISE FROM ITS OR THEIR
GROSS NEGLIGENCE OR WILFUL MISCONDUCT.
The Undersigned have carefully read, clearly understand and accept the terms and conditions stated herein and acknowledge that this PARTICIPANTS ACKNOWLEDGEMENT OF RISKS AND RELEASE shall be effective and binding upon each of the Undersigned, and their respective heirs, successors, assigns, personal representatives, estates and for all members of the student‟s family.
The Undersigned allow photos and video taken on the subject trip to be used by the Company for promotional purposes.
The authorization shall remain effective until revoked in writing and delivered to the Company.
Signature of Student: ___________________________________ Date:
Signature of Parent or Guardian:__________________________ Date:
PREPARING YOUR CLASS
Safety and respect for others are very important to us at Kandalore. The students will be asked to adhere to the following guidelines during their stay. Please discuss these guidelines with the students before they arrive at Kandalore.
1. Smoking (if in line with school policies) is permitted at the discretion
of the teachers and may only take place in designated smoking areas.
2. The use of alcohol and/or illicit drugs is strictly prohibited.
3. A Kandalore leader must be present in order for participants to take
part in any of the activities. The participants are expected to follow all
guidelines and safety procedures outlined by any of the Kandalore
4. In order to respect privacy, we ask that participants stay out of any
cabin other than their own.
5. Students are responsible for maintaining the condition of their cabins
and we ask that the students leave their cabins in the same condition
as they found them. Graffiti or any other damages to cabins are
6. There can be no Food left in or around the students cabins. Also,
Kandalore is completely “nut Free” so there can be no nut products
brought into or left in the cabins.
7. We are committed to ensuring that everyone who comes to Kandalore
has an enjoyable visit. We therefore ask that the students act in a
considerate and respectful fashion to one another and to other groups
that are using the facility.
Other guidelines will be discussed upon the group‟s arrival at Kandalore.
LETTER TO THE STUDENTS
Welcome to Kandalore‟s Spring program! There are a few things that you should know
about Kandalore before you arrive.
Kandalore is located on highway 35, north of Minden and south of Huntsville. Depending on where you are coming from, it will take between one to four hours to reach the Centre.
The cabins are warm and provide you with a comfortable place to sleep. The toilets and showers are nearby, but not inside the cabins.
All meals are prepared and served by the GB catering company. If you have any special dietary needs (allergies, lactose intolerance, vegetarian, etc.) please let your teachers know in advance so that they can notify us and alternate options can be prepared. As peanut allergies have grown in the last decade, we have had to adopt a “nut free” policy here at the center.
A TYPICAL DAY AT KANDALORE
Most days at Kandalore will take place as outlined below; however, some of the timing may change in order to accommodate your arrival and departure times. Kandalore staff will notify you of any such changes so that you can be sure to make it to programs and meals on time.
7:45am Students may leave cabins
9:15am-12:15pm Morning activities in activity groups
1:15-2:00pm Free time
2:00-5:15pm Afternoon activities in activity groups
6:15-7:00pm Free time
7:00-8:30pm Evening program with entire school
Your teachers will determine curfews and lights out.
Your teachers will divide you into activity groups (10-12 people per group) and you will remain in this group throughout your visit. You will do all of the daily activities in your activity group and you will also have the opportunity to take part in some entire-school activities, usually in the evenings. A Kandalore staff will lead you through the program, which consists of activities such as canoeing, rock climbing, archery, Inuit blanket toss, and team problem-solving and initiative challenges.
WHAT TO BRING
Here is a list that should give you an idea of what to bring on your trip.
Remember that most of what we do takes place outside and the weather can
be wet and sometimes cool. Please bring clothing that you are willing to get dirty.
; 1 packed lunch to eat when you arrive on the first day (nut-free please!)
; 1 jacket
; 1 fleece jacket or warm sweater
; 2 pairs of pants (jeans not recommended)
; 2 pairs of shorts
; 2 long sleeve shirts
; 3 t-shirts
; 4-6 pairs of socks (wool or fleece will be warmer) ; 1 hat for the sun
; 1 toque and 1 pair of mitts for cool evenings ; 2 pairs of shoes (for running around and being active) ; 1 bathing suit (there may be a chance to be in the water) ; 1 towel
; 1 sleeping bag
; 1 pair of pajamas
; 1 pillow
; 1 water bottle
; 1 rain jacket (and pants if possible)
; sun screen/bug spray
; camera, watch and sunglasses are optional
WHAT NOT TO BRING:
; junk food (includes candy)
; valuables: Discman, I-Pod, video games, cell phone, ext ; knives, lighters, ext
We look forward to seeing you soon!
ARRIVAL AND DEPARTURE
When you arrive, each student should know their cabin by name as well as what activity group they will be in during the day.
Arrival: Kandalore staff will be waiting for you in the parking lot at your designated arrival time. If you arrive a few minutes early, please feel free to walk down to the camp and we will meet you along the way.
Cabins and Touring Kandalore: All the students will gather their luggage from the bus and at this point they will be separated into their cabin groups and led to their accommodations by our staff. They will quickly drop off their luggage and a Kandalore staff will take them on a tour of the camp. Our policies, procedures and other pertinent issues will be discussed during this time.
We will show the supervisors to their cabin at this time as well. We invite all supervisors to accompany us on a tour, especially teachers who are not familiar with the site.
Lunch: The students will be given time to eat the lunch they brought, unpack and change into proper clothes for the afternoon activities.
Staff Meeting: The Kandalore staff will meet with you for introductions and to discuss expectations, goals, medical concerns and other information regarding the students.
Afternoon Activities: After the staff meeting, we will join up with the students and start the afternoon with some fun games. We will then divide the students into their activity groups and begin the afternoon program.
On the morning of your departure day we will give the students time to pack and clean their cabins. Our clean-up procedures for the students are as follows: ; Flip up mattresses to make sure that nothing has been lost underneath them. ; Sweep the floor, including under the bunks.
; Put all garbage and recycling into the bins provided in each cabin.
If you require an early lunch on the day of your departure, please let us know as soon as possible. A packed lunch is also possible; however, we must know at least one week prior to your arrival.
YOUR ROLE AS A SUPERVISOR
As a teacher, you play an important role in making the experience at Kandalore successful. Our intention is to provide you with the opportunity to take part in the experience with the students. We want the trip to be as enjoyable for you as it is for the students.
You are encouraged and more than welcome to take part in the program. By sharing in the experience you will enrich your relationship and enhance the level of trust between you and the students. It is important to allow the students to come up with their own answers when it comes to working together as a group. This will develop the students‟ skills in leadership, problem solving, and decision making. Due to the nature of some activities, we may ask you to help out with or participate in certain parts of our program. However, please do take some time during your visit to relax if you need to.
The Kandalore group leaders are responsible for preparing and delivering the program. During all Kandalore activities, Kandalore staff will supervise and instruct the students. There are some times when the students will not be at activities. We ask that the teachers supervise the students at the following times:
1. Meals: We ask that the students behave under the same guidelines set for them at
school. Please emphasize to the students not to waste food and to clean up after
2. Free Time: Free time generally occurs after meals (15 minutes after breakfast and 45
minutes after lunch and dinner). This time allows our staff to prepare for activities.
3. Nighttime: Snack usually ends between 8:30pm and 9:00pm. Please be sure to set
clear expectations for the students‟ behaviour during the hours between snack and
Meals: We have a nut-safe dining hall, which means that we do not buy or cook with any nut products. For the safety of participants and staff we ask that no products made from, or containing nuts, be brought into the dining hall.
On the first evening of your visit we will meet for dinner at 5:15pm, so that we can explain our dining hall procedures.
Our kitchen staff is very accommodating when it comes to dietary needs; however, they need to know at least one week in advance if anyone in your group (students and/or supervisors) requires special attention. Please let us know about food allergies, lactose