DOC

Minute of Aberdeen University Students Association AGM

By Harold Patterson,2014-05-21 15:08
5 views 0
Minute of Aberdeen University Students Association AGM

    Minute of Aberdeen University Students’

    Association AGM

    Thursday, 26 February 2009 Arts Lecture Theatre

    Present: 503 ordinary members In Attendance: Mike Seed, AUSA General Manager Chair: Doireann Breathnach

1. Welcome

    The Chair welcomed those present and thanked them for their attendance, indicating

    that she was pleased by such a turn out. She gave a brief introduction to the format for

    the evening.

2. Apologies

    Received from James Simpson, Taylan Campbell, Scott McMenemy, Sinead Sheehan,

    Kristian Chapman, Amy Slater, Nooreen Akhtar, Philipa Wadsworth, Judith Joy, Kim

    Mcleod, Jennifer Tear, Corin Stewart, Richard Thornley, Jamie Rupar, Kate Foggo,

    Claire Carrigan, Nicola Begley.

    3. Minutes of previous AGM (Feb 2008) The minutes were approved as a true record. Proposed by Nick Edwards and seconded

    by Duncan McKay.

4. Minutes of Council Meetings

    The Chair explained that these were for noting only and were posted on the AUSA

    website. Council had not referred any items to the AGM. All were taken as a true

    record. Proposed by Christian Burgin, seconded by Nick Edwards

    5. Sabbatical Officers’ Reports The six Sabbatical Officers gave a 3 minute verbal report on some areas of their work

    to date. Main points are bullet pointed below but should anyone wish to speak to the

    Sabbaticals about any items detailed, other work they‟re involved in, or any aspect of

    AUSA they are most welcome.

    Duncan McKay (SA President)

    ? Governance Review to be carried out in the near future

    ? Working hard on securing social space

    ? Wide range of University meetings

    ? Curriculum Reform

    ? Transfer of AUSA staff to University and service level agreement between

    AUSA & University

Nick Edwards (VP Welfare and Equal Opportunities)

    ? Complaints and hearings/individual representation

    ? Freshers Week (new welfare campaigns including „Tiger Line‟)

    ? Welfare and Equal Opportunities Committees (revamped these to make them

    much more effective with specific titles and roles for committee members

    both committees bringing back lots of issues)

    ? Info & Advice Centre looking to re-brand

? New developments with Niteline

    ? Students‟ Union Evaluation Initiative (SUEI) Steering Committee

    ? Range of External Events

    Sandy McKinnon (VP Charities)

    ? Planning and organising a host of events in order to raise enough money to

    disburse a minimum of ?60k but hopefully ?100k to local and national

    voluntary organisations and charities

    ? Revamped Charities Committee to make it more effective

    ? Set up a Just Giving Account

    ? BookEnds figures up on last year

    ? Invited to visit a number of the Charities to whom we gave money last year to

    see progress

    ? Enhancing links with RGU and Aberdeen College for events such as the

    Torcher Parade and Student Show

    ? Students‟ Union Evaluation Initiative (SUEI) Steering Committee

    ? NUS events

    Johnny Keating (VP Societies and Student Activities)

    ? Spent a lot of time listening to Societies this year and what they want/need, as

    all are different. Attended lots of events

    ? Grouped like societies together to aid communication

    ? Societies Freshers Fayre proved very popular

    ? Refreshers Week - first attempt at a week long event, was successful ? Introduced „Give it a Go‟ initiative – proved very popular

    ? New grants system and purchase system for Societies hoodies ? Culture Week first event of its kind and proved a success, hopefully can be

    developed further in future years

    ? Increased training and marketing for Societies

    ? Restructured Societies committee

    ? Thanks to AUSA staff

    Joy Elliott (VP Education & Employability)

    ? Education Committee has been overfilled this year which is a first. Big thanks

    to all on the committee who‟ve done a great job

    ? Filled every student seat on Senate and increased participation in Senate

    affairs

    ? Work on increasing information to Senate on International Students and Class

    Reps

    ? Trained over 300 Class Reps and more training to follow

    ? Established Post Grad online community and Class Rep web ct ? Raised profile of AUSA mobile office etc

    ? Involved in STAR project (non academic recognition scheme ? Curriculum Reform

    Gordon Cox (VP Sport)

    ? Second year in office, a long two years but rewarding!

    ? 58 clubs, 3,500 members at all levels

    ? Range of successes during the year including 16 teams reaching the Knockout

    stages. Weather this year has caused a lot of cancellations, requiring

    rearrangements etc….

    ? Good variety of Intra Mural leagues

    ? Lots of events including Superteams, Boat Race, Granite City Challenge,

    Sports Ball etc

    ? Lobbied the University and secured additional monies and also alumni money

    ? Signed a 3 year deal with Kukri to be our official kit sponsor huge amount

    of work involved

    ? Next academic year will see a move for the Sports Union to the new Aberdeen

    Sports Village

6. Items for Information and/or Approval

a) Annual Accounts

    The President reported that, by law, the accounts were presented for the period 22

    March 2007 to 31 July 2008, an unusually long period. This was a legal requirement

    as AUSA gained Charitable Status on 22 March 2007. In future years the accounts

    will be for the usual 12 month period.

He indicated that the full audited accounts are available on the AUSA website and

    should anyone have any queries or questions they can contact him or Shiona Denton

    (Finance Manager).

A surplus of ?19,019 was recorded for the period 22 March 2007 to 31 July 2008

    however the income for a number of items has been recognised (grants have to be

    acknowledged when received, rather than when spent), but the costs will be charged

    through future years. The balance sheet shows general funds stood at ?145,263 at 31

    July 2008 with restricted funds at ?36,923.

A break even budget has been set for this financial year 2008/09.

There were no questions relating to the accounts.

b) Appointment of Auditors

    Following a tender process AUSA recommended the retention of Johnston

    Carmichael as auditors for a three year period. This recommendation was passed by

    an overwhelming majority.

c) Affiliation to External Organisations

    The chair read out the details of AUSA‟s affiliation to the following external

    organisations during 2007/08, together with the costs involved

    ? National Union of Students (NUS) - ?30,796.62

    ? British University Sports Association (BUSA) - ?6,737.76

    ? Scottish University Sport (SUS) - ?4926.00

    ? Association of Managers of Student Unions (AMSU) - ?831.25

    ? National Association of Student Employment Services (NASES) - ?100

    ? Coalition of Higher Education Students in Scotland (CHESS) - ? 50 There were no questions relating to the above.

7. Constitutional Matters

    The following motions were put forwarded and discussed. Title and proposals detailed

    below, the full motions are detailed on the AUSA website

i) Foresterhill Committee (proposed by Christian Burgin)

    AGM resolves:

    1. To amend Schedule 5 section 13.1 to state Membership: Foresterhill Convenor

    (convenor), SA President, 10 ordinary members and one first year member.

    2. section 13.2 will be removed

    (Passed by an overwhelming majority)

ii) Equality Officers on the Equal Opportunities Committee (proposed by Nick

    Edwards)

    AGM resolves:

    1. To establish 7 officers in the membership of the Equal Opportunities Committee,

    specifically elected in the annual committee elections.

    2. These officers are the Disability officer, Race and Ethnicity officer, International

    officer, Faith officer, Women and Gender officer, LGBT officer and Mature

    Students officer.

    3. The remit of any officer in a given year will be decided by the Equal Opportunities

    Committee as approved by AUSA Council.

    (Passed by an overwhelming majority)

iii) AUSA Equal Opportunities Policy (proposed by Nick Edwards)

    AGM resolves:

    To incorporate the below Equal Opportunities policy and code of practice into

    appendix 3 of the AUSA Constitution to be followed by members and officers in all

    dealings.

    (Passed by an overwhelming majority)

iv) Officer Titles (proposed by Gordon Cox)

    AGM resolves:

    1. Replace all mentioning of the term “President” with Student President.

    2. Replace all mentioning of “Vice President Sport” with President for Sports.

    3. Replace all mentioning of “Vice President Societies” with President for Societies.

    4. Replace all mentioning of “Vice President Charities” with President for Charities.

    5. Replace all mentioning of “Vice President Welfare & Equal Opportunities” with

    President for Welfare & Equal Opportunities.

    6. Replace all mentioning of “Vice President Education & Employability” with

    President for Education & Employability

    7. Remove the term “Junior” from all Junior Vice President positions. For example

    the current position of JVP Sports would become Vice President for Sports.

    (Passed by an overwhelming majority)

    v) Fairer AOSC’s (proposed by Joy Elliott) The proposer requested an amendment to the motion be considered in AGM resolves

    1) to change 12 school convenors to 13 school convenors, adding the School of

    Divinity, History and Philosophy (which had been missed out by mistake). This was

    approved so now reads

AGM Resolves:

    1) Remove Section 5.1 of Schedule 5 of the constitution and replace with: Vice President Education & Employability (Convenor); SA President; Junior Vice President Education & Employability, 13 School Convenors (School of Divinity, History and Philosophy, School of Education, School of Language & Literature, School of Law, School of Social Science, University of Aberdeen Business School, School of Biological Sciences, School of Medical Sciences, School of Medicine and Dentistry, School of Psychology, School of Engineering, School of Natural & Computing Sciences, School of Geosciences) 3 postgraduate members (College of Arts and Social Science, College of Life Sciences and Medicine, College of Physical Sciences); 1 postgraduate Research Student; 4 ordinary members including 1 first-year member.

    2) Replace in 5.2 “Area of Study Convenors” with “School Convenors”

    3) Replace “The Education Committee shall ensure appropriate representation of

    students with the University on all matters relating to academic affairs. It shall be responsible for the dissemination of all information on matters relating to education. It shall be responsible for developing Association policy on education subject to the approval of SA Council. The Education Committee is responsible to the SA Council and the Executive Committee.” With “The Education Committee shall ensure appropriate representation of students with the University on all matters relating to academic affairs. It shall be responsible for electing from its members 11 students to

    the University Senate, including at least 1 postgraduate student. It shall be

    responsible for the dissemination of all information on matters relating to education. It shall be responsible for developing Association policy on education subject to the approval of SA Council. The Education Committee is responsible to the SA Council and the Executive Committee.

    (Passed by an overwhelming majority)

vi) Employability Committee (proposed by Joy Elliott)

    AGM Resolves:

    1) Amend section 1.1 (Schedule 3) of the Constitution to include “The Employability Committee 12 members elected by the student body to the Employability

    Committee;” 2) Amend schedule 5, section 1.1 of the Constitution to include the Employability Committee;

    3) Amend Section 7 (Schedule?) of the Constitution to include “The Employability

    Committee;

    4) Insert the following as Section 11 and re-number accordingly:

    11 The Employability Committee

    11.1 Membership

    Vice President Education and Employability (Convenor); SA President;

    Employability Officer; 10 Ordinary Members; and 1first-year member.

    11.2 In Attendance Membership

    One representative from each of the following: Dirty Weekenders Committee, Gaudie Committee, ASR Committee, BookEnds committee, Charities committee, Societies Committee, Sport Committee, the Convenors of any liberation campaign.

    11.3 Remit

    The Employability Committee shall be responsible for promoting employability awareness and projects relating to it. It shall be responsible for developing and overseeing the Joblink service. It shall be responsible for developing and overseeing

    the Volunteering service. It shall be responsible for the dissemination of all information on matters relating to education. It shall be responsible for developing Association policy on education subject to the approval of SA Council. The

    Employability Committee is responsible to the SA Council and the Executive

    Committee;

    5) Amend the title “Junior Vice President Education and Employability” to “Junior Vice President Education” throughout.

    (Passed by an overwhelming majority)

vii) Executive Committee 2008/09 (proposed by Duncan McKay)

    AGM resolves: st1. That the Executive from 1 August 2009 be compromised of the six sabbaticals;

    Foresterhill Convenor; Environment & Ethics Officer; JVP Societies; Equal Opportunities Officer; JVP Education; JVP Charities and the Sports Union Treasurer

    (Passed by an overwhelming majority)

viii) Environment & Ethics Committee and the President (proposed by Duncan

    McKay)

    AGM resolves:

    1. The E&E officer and committee should be seen over by the President 2. The President should endeavour to ensure that decisions made by AUSA have an environmental and ethical dimension to them

    (Passed by an overwhelming majority)

ix) Chairing Council (proposed by Duncan McKay)

    AGM resolves:

    1. From as soon as appropriate AUSA Council should be chaired by an ordinary member of Council

    2. The „new‟ Chair will be responsible for collating work-reports, motion-gathering

    and the smooth running of Council

    3. The „new‟ Chair will be compensated for their work

    4. That the Chair be elected for the next annual session at the final meeting of the previous session

x) Aberdeen University Students’ Association Environmental Policy Statement

    (proposed by Carol-Ann Cunningham)

    AGM resolves:

    1. AUSA to adopt, wherever possible, established best practice in the field of environmental protection, adhere to all relevant codes of practice and take such additional measures as are considered necessary, in particular with regard to

    individual Sabbatical and management areas in the Association.

    2. AUSA to raise awareness of sustainability and environmental issues in the

    Association and University community and with other interested stakeholders,

    promote good housekeeping practices and provide training where necessary.

    3. AUSA to make efficient use of resources, minimise waste production and promote energy efficiency and water conservation measures.

    4. AUSA to identify a mechanism through which to establish the institution‟s carbon

    footprint and to investigate ways to reduce carbon emissions.

5. AUSA to promote, wherever possible, the use of sustainable methods of transport

    to minimise the number of single occupancy car journeys and reduce the

    environmental impact of other travel associated with University business.

    6. AUSA to promote a purchasing policy that gives preference, as far as practicable,

    to products and services which minimise human and physical impact in their

    manufacture, use and disposal.

    7. AUSA to maintain the Association‟s premise in an environmentally sensitive way, promoting the use of less environmentally damaging transport options and

    considering the environmental impact of decommissioning and disposal of

    Association assets.

    8. AUSA to maintain all noise within national guidelines and to reduce levels as far as

    practical.

    9. That the President of AUSA will lead and actively lobby the University of

    Aberdeen, the National Union of Students (NUS) and other bodies on Environmental

    issues. To make the necessary constitutional amendments to Schedule 12 in the

    constitution.

    10. That responsibility for the implementation of the Environmental Policy rests with

    the Executive Committee and on a day to day basis is delegated to the General

    Manager and President in conjunction with the Environment & Ethics Officer.

    11. To review the above Environment Policy Statement every 3 years at a minimum.

    (Passed by an overwhelming majority)

xi) Green energy for the Aberdeen University Students’ Association (proposed by

    Helena Sramkova)

    AGM resolves:

    1. To mandate the executive committee to lobby the University of Aberdeen services

    to provide the Aberdeen University Students‟ Association with economically viable

    100% green energy.

    2. To mandate the executive committee to lobby the University of Aberdeen services

    to purchase economically viable 100% green energy.

    (Passed by an overwhelming majority)

xii) Fairtrade Clothing (proposed by Carol-Ann Cunningham)

    The proposer requested an amendment to the motion be considered in AGM resolves

    3) to delete AUSA Sports (in order that Kukri contractual obligations are not affected

    which was never the intention) This amendment was approved.

There then followed a series of speeches for and against the amended motion largely

    focusing around costs, practicalities of supply and the possibility of financial support.

A further amendment was proposed, to AGM resolves 1), to add the words „where

    possible.‟ This was approved however another proposed amendment to add „but only

    in exceptional circumstances‟ failed (following discussion and a vote).

There followed a vote on the amended motion which now reads

    AGM resolves:

    1. That where possible all clothing bought for AUSA events will be Fairtrade certified. 2. That all clothing bought by AUSA for Sabbaticals are Fairtrade certified.

3. That there will always be a Fairtrade certified alternative to all clothing offered

    through AUSA Societies, and other AUSA groups which are paid for by individual

    members.

    (Passed by a clear majority following a vote and count for 214, against 122, abstentions 24)

xiii) Aberdeen University Students Association Scholarships for Palestinians Policy

    Statement (proposed by Gordon Maloney)

Following the initial speech for the motion an amendment was proposed, to take out

    the AGM notes and AGM believes parts of the motion. There was a speech for and

    against this amendment and following a vote it passed by a clear majority.

A second amendment was put forward adding a point 11 to the AGM resolves which

    would read

    11. Mandate the Executive Committee in conjunction with Environment & Ethics

    Committee to lobby the University in the above matters.

    There was no speech against this and the proposal passed by a clear majority.

A third amendment was proposed which proposed changes to 1), 2) and 5) of AGM

    resolves. The chair decided that each proposed change would be voted on separately

    1) to change from To lobby the University to divest from contracts that are made

    with companies linked to Israel until such time as Israel ends its siege of Gaza and the

    occupation of the West Bank.

    to

    To lobby the University to divest from contracts that are made with companies and

    their subsidiaries which sell arms to Israel until such time as Israel ends its siege of

    Gaza and the occupation of the West Bank.

Following speeches for and against this first part of the third amendment it was

    passed by a clear majority.

2) to change from „To lobby the University that no Israeli products are sold on

    campus until Israel ends the blockade of Gaza. to

    To lobby the University that no Israeli Government owned companies products are

    sold on campus until Israel ends the blockade of Gaza.

Following speeches for and against this second part of the third amendment it failed

    by a clear majority.

Before the discussion to consider the third change i.e. point 5) there was a

    procedural motion submitted in line with Schedule 7: Standing Orders 5.2(c)

    that a decision on an item for discussion be made. The speech for this procedural motion was that there should be a vote now on the motion as amended so far, as many

    people were leaving the auditorium and if a vote wasn‟t undertaken soon the meeting

    may well become inquorate. A speaker against the procedural motion said that there

    was significant interest in the topic, many people were wishing to debate further and

    submit amendments etc so the discussion should continue.

Following a vote on the procedural motion it was passed by a clear majority.

    As no one had had an opportunity to speak against the original motion due to individuals suggesting amendments the chair was required to offer this opportunity. There followed a speech against the motion.

There then followed a vote on the amended motion which now reads

AGM resolves:

    1. To lobby the University to divest from contracts that are made with companies and

    their subsidiaries which sell arms to Israel until such time as Israel ends its siege of

    Gaza and the occupation of the West Bank.

    2. To lobby the University that no Israeli products are sold on campus until Israel ends the blockade of Gaza.

    3. To lobby the University to twin with the Islamic University of Gaza and offer 50 scholarships to Palestinian students who cannot access education due to the destruction of their University.

    4. To lobby the University to donate educational materials to Palestinian schools and universities.

    5. To lobby the University to stop companies proven to arm Israel from recruiting on campus.

    6. To support Israelis who have refused to fight, join the Israeli military or demonstrated against their own government‟s policy of war and discrimination against Palestinians.

    7. To support the DEC appeal and will write to the BBC to inform the BBC that AUSA supports the DEC appeal and that if feels the policy of not airing or effectively banning this appeal made by the BBC was wrong.

    8. To collect funds on campus for Palestinians who need food, medical supplies, shelter and educational facilities.

    9. To support all other Universities and student bodies who have taken action to support Gaza, ends the blockade of Gaza and create links with the Palestinians. 10. To lobby and campaign for the end of the sale of arms to Israel To review the above Policy every five years at a minimum

    11. Mandate the Executive Committee in conjunction with Environment & Ethics Committee to lobby the University in the above matters.

     (failed by a clear majority following a vote and count for 120, against 203,

    abstentions 16)

8. Emergency Items for Discussion

    No suitable items tabled

    9. AOCB None

10. Date of Next Meeting

    February 2010

The Chair closed the meeting at 20.35.

Report this document

For any questions or suggestions please email
cust-service@docsford.com