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LITTLE AXE BOARD OF EDUCATION

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LITTLE AXE BOARD OF EDUCATION

    LITTLE AXE BOARD OF EDUCATION

    MINUTES

    JULY 14, 2007

The Little Axe Board of Education met in regular session Saturday, July 14, 2007 at 8:00

    a.m. in the Elementary School Cafeteria. The President, Mr. David Gray, called the

    meeting to order. Kay Bolles, Board Clerk, posted the agenda and meeting notices at

    4:00 p.m., Wednesday, July 11, 2007. Roll call was made with the following members

    present:

     David Gray President Al Heitkamper-Member

     Ron Palmer-Member Jim Gard-Member

Let the minutes reflect that Beverly Felton, Vice President was not present at the meeting.

Let the minutes reflect there was a quorum.

APPROVAL OF MINUTES FROM PREVIOUS MEETING

On motion made by Mr. Gard and seconded by Mr. Palmer, the Board voted to approve

    the minutes from the June 9, 2007 regular meeting.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

RECOGNITION OF VISITORS AND READING OF CORRESPONDENCE

Mrs. Lillie Stubbs signed in with the Board President prior to the meeting and addressed

    the Board regarding proposed changes to the Little Axe student dress code. She

    expressed her concerns regarding students not being allowed to wear “hoodies” to school.

    She explained that some families cannot afford to buy coats and the students use hoodies

    instead of coats.

PERSONNEL

On motion made by Mr. Gard, and seconded by Mr. Heitkamper, the Board voted to enter

    into executive session at 8:05 a.m.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

On motion made by Mr. Gard, and seconded by Mr. Palmer, the Board voted to return to

    open session at 9:34 a.m.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

    Page 1 of 8

Let the minutes reflect that while in executive session the Board discussed items listed

    under Personnel with no votes taken while in executive session.

    Consider a request to vote to enter into executive session to discuss affirming the resignation from Teresa Stone, Childcare Worker, effective June 19, 2007, so the Board may return to open session and vote to affirm the resignation from Teresa Stone, Childcare Worker, effective June 19, 2007. 25 O.S. Section 307 (B)(1).

On motion made by Mr. Palmer, and seconded by Mr. Gard, the Board voted to affirm

    the resignation from Teresa Stone, Childcare Worker, effective June 19, 2007.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

    Consider a request to vote to enter into executive session to discuss employing Cindy Hastey as Pre-K Assistant for the 2007-2008 school year, subject to assignment, so the Board may return to open session and vote to employ or not employ Cindy Hastey as Pre- K Assistant for the 2007-2008 school year, subject to assignment. O.S. Section 307 (B)(1).

On motion made by Mr. Gard, and seconded by Mr. Palmer, the Board voted to employ

    Cindy Hastey as Pre-K Assistant for the 2007-2008 school year, subject to assignment.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

CONSENT DOCKET

Consider a request to vote to enter into a contract agreement between the Little Axe

    Board of Education and NAIC-Center for Oklahoma Alcohol and Drug Services, Inc for

    the 2007-2008 school year.

    1. Consider a request to vote to approve the following transactions within the

    Activity Fund Accounts for the 2007-2008 school year:

    a. Consider a request to approve the following fundraisers within the

    Activity Fund Accounts:

    i. Sale of science boards by the middle school Young

    Scientists to raise funds to purchase Science Fair awards

    and science equipment.

    ii. Collection of Box Tops for Education by the middle

    school computer lab to raise funds for computer lab

    supplies for math teachers.

    Page 2 of 8

    iii. Pizza sales by the middle school PE and Health Club to

    raise funds to purchase a P.A. system for the middle

    school gym.

    iv. Sale of cookie dough and All 4 Kids brochure sales by

    the middle school to raise funds for CRT snacks and thincentives, 8 grade dance, food, Six Flags trip,

    teacher/student appreciation, community service, field

    trips, parties, dances, 100% Club trips, No Tardy parties,

    field trips, student/teacher supplies and curriculum helps,

    and office supplies.

    v. Middle School Yearbook sponsorship ad sales, sale of thyearbooks, 8 grade dance and picture sales, Halloween

    Carnival, Friendship Pictures, spring pictures, fall

    pictures and clearance of 2005-2006 yearbooks by the

    Middle School Yearbook to raise funds for yearbook

    class expenses, middle school technology and peripheral

    expenses, digital memory cards, yearbook staff t-shirts,

    general yearbook class expenses, technical equipment,

    yearbook FT, digital camera repair, teacher appreciation,

    school improvement project, service project, construction

    paper, glue sticks, carnival expenses, yearbook

    production costs, and teacher yearbook discount.

    vi. Cell phone and ink cartridge recycling, healthy snack

    sales, scratch cards, butter braids, and sale of spirit items

    by the Middle School Cheerleaders to raise funds for

    spirit items, cheer clothing, camp expenses, safety/cheer

    equipment.

    vii. Sale of spirit items for sports, sale of cookbooks, bake

    sale, dance with concession, concession/food sales at

    lunch/breakfast by the Middle School National Junior

    Honor Society to raise funds for teacher/student

    appreciation, supplies, miscellaneous items, food,

    dues/fees, t-shirts, concession items, decorations, field

    trip, fundraiser items, NJHS ceremony induction

    viii. Wood rose sale, sale of pens, pencils, grips, erasers, sale

    of wooden roses for Valentines Day, talent show/sing off

    contest with concession sales, sale of “warm fuzzies”,

    Spring Fling Carnival, inflatables with concession sales,

    skate night at Skateland with concession, dollar wars,

    dance with concession, t-shirt/faculty shirts sales,

    spaghetti dinners, sale of notebooks and folders, food

    sales at lunch/breakfast and candy grams for Halloween/

    Christmas/Valentines by the Middle School Student

    Council to raise funds for teacher/student appreciation,

    supplies, miscellaneous supplies, food, dues/fees, t-shirts,

    concession items, decorations, field trips, fundraiser items

    Page 3 of 8

ix. All 4 Kids brochure sales by the Elementary School to

    raise funds for student appreciation/awards, teacher

    appreciation/supplies, miscellaneous office supplies,

    instructional materials and supplies, flowers, cards, test

    incentives, coffee and condiments.

    x. Door entry fee for students/parents and concession sales,

    novelties and sale of popcorn by the elementary music

    department to raise funds for the purchase of t-shirts,

    costumes, props, party items, spring talent

    show/concession sales, fieldtrips, music CD, music props,

    and teacher appreciation. xi. Karaoke contest, Power-lifting Lift-a-thon, and faculty vs.

    senior basketball game by the high school football team

    to raise funds for equipment, uniforms, supplies, entry

    fees, and coaching aids. xii. Dessert Cabaret, sale of jewelry and gifts and brochure

    sales by the high school choir/show choir to raise funds

    for travel and competition expenses.

    xiii. Sale of bottled water by the high school National Honor

    Society to raise fund for fall carnival, Spring Bling, back-

    to-school night, home softball, baseball, basketball and

    football games to raise funds for scholarship, NHS dues,

    induction ceremony, expenses, field trips, and scrapbook.

    xiv. Lifetouch fall and spring casual pictures, sale of

    catalogue items, sale of yearbook ad pages, sale of Blue

    and Gold sausage, and sale of yearbooks by the high

    school yearbook department to raise funds for yearbook

    publication, scholarships, equipment, and allow students

    to earn a yearbook. xv. Sale of science boards candy bars, and chips by the high

    school Science Club to raise funds for out-of-state and

    local field trips and Science fair awards.

    xvi. Sale of brochure items by the high school FCCLA to

    raise funds for FCCLA dues, field trips, State FCCLA

    Convention, and community service.

    xvii. Three one-act plays by the high school speech and drama

    department to raise funds for competition expenses and

    speech and play materials xviii. Sale of books, book fair and sale of items in school store

    by the high school Library department to raise funds for

    books and equipment. xix. Singing telegrams, collection of County Boy stamps for

    cash, and ball-toss booth at Homecoming Carnival by the

    high school show choir to raise funds for travel and

    competition expenses.

    Page 4 of 8

    xx. Sale of food items at home football games, sale of t-shirts,

    and sale of Home Interior items by the High School

    Touchdown Club to raise funds to feed football team

    before or after games, help pay for coach’s jackets, and

    purchase accident insurance for needy football players.

    xxi. Sale of fireworks by the Little Axe Mat Club to raise

    funds for t-shirts, meals, equipment and athletic trips.

    xxii. Game booth at the high school Fall Carnival by the high

    school Academic Team to raise funds for test questions

    for the Academic Team.

    xxiii. Homecoming Carnival booth and sale of brochure items

    by the high school Tri-M Club to raise funds for

    community service projects.

    xxiv. Sale of t-shirts, game booth at Fall Carnival and sale of

    magazines by the Class of 2010 to raise funds for Prom

    expenses.

    xxv. Sale of t-shirts and sweatshirts by the high school BPA to

    raise funds for classroom supplies, BPA travel expenses,

    entry fees, contest fees, field trip, classroom equipment,

    books, conferences and fees.

    xxvi. Homecoming Fall Carnival by the high school to raise

    funds for Activity Fund accounts.

    xxvii. Sale of fireworks, advertisement banner for high school

    softball field, advertisement sales on team poster, and

    sale of t-shirts by the Line Drive Club to raise funds for

    equipment, practice clothing, field upgrades, food for

    players.

    xxviii. Little League Football Camp and sale of surplus t-shirts

    and shorts by the high school football team to raise funds

    for equipment, uniforms, meals, and maintenance.

On motion made by Mr. Gard, and seconded by Mr. Palmer, the Board voted to approve

    items listed under the Consent Docket VII 1, 2, a. i. through xxviii with the exception of

    item 2 a xix “Singing Telegrams.”

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

REQUESTS

Consider a request to vote to approve or not approve the 2007-2008 Little Axe Student

    Handbooks.

On motion made by Mr. Gard, and seconded by Mr. Palmer, the Board voted to table

    approving the 2007-2008 Little Axe Student Handbooks until the August, 2007 regular

    meeting..

    Page 5 of 8

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

    Consider a request to vote to approve or not approve Deregulation application for Little Axe High School Alternative Education for the 2007-2008 school year.

On motion made by Mr. Palmer, and seconded by Mr. Heitkamper, the Board voted to

    approve Deregulation application for Little Axe High School Alternative Education for the 2007-2008 school year.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

    Consider a request to vote to approve or not approve a request to make application to OCMAPS for $14,544.00 for miscellaneous sound equipment to be utilized with the

    sound amplification system previously approved by OCMAPS.

On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to

    approve a request to make application to OCMAPS for $14,544.00 for miscellaneous

    sound equipment to be utilized with the sound amplification system previously approved by OCMAPS.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

    Consider a request to vote to approve or not approve a request to make application to OCMAPS for $40,108.86 for miscellaneous athletic equipment (baseball, football,

    wrestling, and cheerleading).

On motion made by Mr. Palmer, and seconded by Mr. Heitkamper, the Board voted to

    approve a request to make application to OCMAPS for $40,108.86 for miscellaneous

    athletic equipment (baseball, football, wrestling, and cheerleading).

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

    REPORTS

There were no reports listed on the agenda.

    DISCUSSION

There were no discussion items listed on the agenda.

    Page 6 of 8

    FINANCE

    On motion made by Mr. Gard, and seconded by Mr. Palmer, the Board voted to approve the 2007-2008 General Fund Encumbrances for Approval of Purchase Orders 1-108 2006-2007 General Fund Warrant Register 06-01-07 through 06-30-07 (Report Date: 07-10-07); 2006-2007 Child Nutrition Fund Warrant Register 06-01-07 through 06-30-07. (Report Date: 07-10-07); 2007-2008 Building Fund Encumbrances for Approval of Purchase Orders 1-4; 2006-2007 Building Fund Encumbrances for Approval of Purchase Orders 49-51; 2006-2007 Building Fund Warrant Register 06-01-07 (Report Date: 07-10-07); 2006-2007 OCMAPS Encumbrances for Approval of Purchase Orders 22-25; 2006-2007 OCMAPS Fund Warrant Register 06-01-07 through 06-30-07. (Report Date: 07-10-07); expenditures for the Activity Fund cash fund for the 2006-2007 school year as listed in the July 14, 2007 Board record book.

     Mr. Gard-aye Mr. Palmer-aye

     Mr. Heitkamper-aye Mr. Gray-aye

OLD BUSINESS

There was no Old Business listed on the agenda.

NEW BUSINESS

There was no New Business presented.

ANNOUNCEMENTS, COMMENTS AND QUESTIONS

    Mr. Klepper announced that next school year; students will no longer be allowed to take food out of the cafeteria area.

    David Harbison, school treasurer, announced that there will be a $200,000.00 carry-over of funds.

    Mr. Damrill made the following announcements: The security system has been installed and E-Rate is funding the computer equipment. New equipment is being installed in the cafeteria. The Little Axe Teacher’s Association has not contacted the administration as

    yet to begin negotiations.

    Jennie Drake, Albert Ramirez, and Jerry Putman all made the comment that they are glad that taking food from the cafeteria has been banned next school year. It will make clean up easier for everyone.

    On motion made by Mr. Gard, and seconded by Mr. Palmer, the Board voted to adjourn at 10:04 a.m.

     Mr. Gard-aye Mr. Palmer-aye

    Page 7 of 8

     Mr. Heitkamper-aye Mr. Gray-aye

Respectfully submitted,

Kay Bolles

    Board Clerk

    APPROVAL OF MINUTES

_____________________________ __________________________________

_____________________________ __________________________________

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    Page 8 of 8

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