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Huntingdonshire Community Safety Partnership

By Phyllis Chavez,2014-05-21 02:03
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Huntingdonshire Community Safety Partnership

    APPENDIX 1

     Braintree District CDRP

Delivering Safer Communities: A guide to effective Partnership Working

    Nationally Partnership working has contributed to a fall in crime over the past decade, however the landscape has changed and a review of the Crime and Disorder Act was under taken in 2006, improvements were reflected in legislation that came into effect on 1 August 2007, which sets out new statutory requirements for Community Safety Partnerships. In Addition the Home Office published a ‘Guide to Effective Partnership Working’ which sets out six ‘Hallmarks’ which represent the key aspects of partnership working that underpin effective delivery.

The Hallmarks are:

    1. Empowered and Effective Leadership;

    2. Visible and Constructive Accountability;

    3. Intelligence-led Business Processes;

    4. Effective and Responsible Delivery Structures;

    5. Engaged Communities; and

    6. Appropriate Skills and Knowledge

    Each Hallmark comprises 2 elements:

    1. New statutory elements for partnership working; and

    2. Suggested practise to achieve increased effective partnership working.

    The hallmarks are intended to:

    ? Ensure that all partnerships are functioning to an acceptable level;

    ? Embed an intelligence way of doing partnership business;

    ? Enable communities to see the difference effective partnerships make;

    ? Ensure communities are involved in setting priorities;

    ? Support better skills and knowledge across partnerships; and

    ? Increase partnership accountability.

This document is for CDRPs to use as an action plan in achieving those six Hallmarks.

    Note: References next to the table heading (e.g. [L1]) are taken from the main national Guidance document. The lower reference numbers [e.g. (1 and then 1a)] are the local Action Plan references we have added for ease of identification.

? = Statutory requirements to implement. = Advice to be considered for effective working.

Summary of Actions resulting from review against all of the Hallmark recommendations.

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    APPENDIX 1 In total the six Hallmarks (together with statutory requirements) list 115 recommendations.

    Guidance Detail Partnership position (and date) Further Action? Owner

    INTRODUCTION: Formulate Strategy

    (1a) Representation from 6 Chair of CDRP ? (1a) The 5 responsible authorities: police, ? statutory partners. The Probation police authorities, local authorities, fire Service is also regarded as a and rescue authorities and PCTs, are 1 statutory partner and in addition under a duty to formulate and implement is represented on the CDRP. a strategy to tackle crime and disorder in Statutory their areas. The statutory requirements

    set out the process that they must have in

    place to develop these strategies. Other

    partners are expected to follow the 'spirit'

    of the requirements.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Effective Performance Management

    ? The legislation sets out that each Partnership should have a 'strategic group' which will: 2 ? (2a) Be responsible for preparing and (2a) Annual Strategic in Place. A part time CDRP Analyst / Chair implementing a strategic assessment and partnership plan. Year 2 being completed Feb 09. Researcher to undertake the SA

     on an annual basis. Statutory ? (2b) The 5 statutory authorities must be (2b) Braintree District Council; represented on the group. Essex County Council; Essex ? (2c) At least 1 of the representatives from Police; Essex Police Authority; each of the 5 responsible authorities must NHS PCT; Essex Fire & Rescue hold a senior position within their home Service. organisation. (2c) 5 of the 6 statutory ? (2d) Where there is an elected member representatives hold a senior responsible for community safety on the position within their respective council for the district / unitary, they must organisations. also be a member of this group.

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    ? (2e) The group can decide the frequency (2d) The Elected Member of its meetings and can invite others to their meetings. responsible for Community Safety

    is a member of the RAG. APPENDIX 1 ? (2f) There must be Arrangements for (2e) The group meet between 6 & appointing a chair, agreeing the period for 8 times per annum. All meetings which the chair can serve and the fixed one year in advance. Other grounds on which the chair can be invited when need be / pertinent. changed within this period.

    (2f) Chairing arrangements ? (2g) At least once a year, the group covered with the Terms of needs to consider whether the Reference. Annual rotation of partnership has the requisite skills and Chair between statutory partners. knowledge to meet the strategic Vice Chair rotation on an annual requirements. basis can and has included representative from the voluntary

    sector. Rotation takes place every

    September.

    (2g) Induction sessions held for

    newly appointed representatives

    to the RAG. On-going training

    plan is available for all partners on

    numerous community safety

    issues.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Effective Performance Management [L1]

     Advice ? (3a) Do you have an effective (3a) Yes Partnership Structure. Chairs of governance structure that is able to From LSP to CDRP strategic Thematic provide strategic leadership for your 3 through to thematic groups. All Groups; CDRP partnership? have terms of reference. & LSP. ? (3b) Does it involve senior representation Empowered (3b) Yes through RAG. from all responsible authorities? & Effective (3c) Yes the RAG membership ? (3c) Are other agencies represented as Leadership involves the chairs of the CDRP appropriate? thematic groups (includes ? (3d) Do you have a clear process for voluntary sector chairs). agreeing and reviewing the chair? (3d) Yes all chairs reviewed by Elected by the the thematic groups on an annual Thematic ? (3e) Does the elected member with basis in September.

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    (3e) Yes Elected Member sits on Groups. the RAG and other groups when ? (3f) Do you have a clear meeting appropriate / necessary. structure? (3f) Yes all meetings are APPENDIX 1 Community scheduled one year in advance. ? (3g) Do you have a group with Safety Manager responsibility for community safety sit on (3g) Yes Essex Crime & Disorder representatives from the responsible this body? Network Executive (CDNE (Leads authorities at county level and the chairs ECC Head of from CDRPs Community Safety of all community safety partnerships Crime Reduction Manager level from all new Essex (county level) Unit and statutory partner representation)). Safer Essex Local CDRP Chair representation from new Essex.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Effective Performance Management Checklist [L1]

     Advice ? (4a) Does the strategy group understand (4a) Outsourced currently. their core responsibilities for preparing Partners level of knowledge and implementing the strategic 4 assessed and training provided. assessment and partnership plan? Intelligence led business processes ? (4b) Does the group feed community (4b) Yes Via the CDNE; CDNE safety priorities into LAA negotiations? Review Group & Safer Essex. (county level)

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Effective Performance Management Checklist [L1]

     Advice (5a) There is a ‘will’ for this ? (5a) Does the county strategy group actively encourage cross border approach but implementation is working across the county? 5 dependant on local benefits. Effective and

     Locally, our CDRP works is Responsive

    Community instrumental in working cross Delivery

    Safety Managerborder with other CDRPs & Structures Braintree District CDRP -Partnership Delivering Safer Communities: A guide to effective Partnership Working ACTION PLAN (H Goodwin) Page - - 152

    APPENDIX 1

    Partnerships (PPO; DARG; Anti-

    bullying; CYPSP; Community

    Safety Managers Meetings (5

    CDRP areas).

    Guidance Detail Partnership position (and date) Further Action? Owner Advice CDRP Chair ? (6a) Are partners clear of the (6a) Yes all receive and purpose and aims of the discuss the Essex LAA LEAD AND GUIDE: Effective Performance Management Checklist [L1] partnership? 6 targets and Annual Partnership Plan (APP). ? (6b)Is there clarity over roles and Appropriate Community responsibilities? (6b) The APP details all projects, Skills and Safety Manager contribution to LAA priorities, ? (6c) Is their clarity over Knowledge funding, responsible leads, membership, any gaps, how often outcomes, timeframes etc. is membership reviewed? Reported to RAG quarterly. Community (6c) Membership is in accordance Safety Manager with Statutory guidance and representation from all the thematic priority groups determined via the annual strategic assessment. Reviewed annually in line with SA priorities. Gap analysis undertaken from the CDRP performance and statistics report with sub/working groups

    formed to address identified gaps.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Governing Partnership Processes [L2]

    (7a)The strategy group will prepare an ? ? (7a) Sharing of Information information protocol Protocols in place and referred to in all Terms of References. ? (7b)The protocol is to be signed by all 7 (7b) Essex Trust Charter (Tier 1) responsible authorities and will govern signed. Tier 2 signed locally. the sharing of information between

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    Confidentiality Statement read out and signed at each meeting where ? (7c) Each responsible authority must data is shared / discussed. nominate a designated liaison officer Frameworks used are the whose role will be to facilitate the sharing Request made to statutory Chair CDRP APPENDIX 1 Common Assessment Framework; of information with other partners. partners for designated Multi-Agency Risk Assessment responsible authorities. Statutory Officers for SI. Conference; Professionals meetings. Thematic groups where intel is openly shared:- Prolific & Priority Offender; Hate Crime; Domestic Abuse; Joint Action Groups.

    (7c) Named Officers are listed for

    the SA only. Intel is shared

    across the partnership as

    appropriate and in-line with

    legislation.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Governing Partnership Processes [L2]

     Advice (8a) Does each responsible authority (8a) Designated officers in place. CDRP Chair have a designated Liaison Officer? (8b) Main liaison is between 8 (8b) Do the Liaison Officers understand Braintree District Council and the legislation and are they equipped to Essex Police. Effective IS to solve an information sharing related Empowered solve problems is undertaken as problem? and Effective routine action. (8c) Other agencies (e.g. Housing Leadership (8c) Are any additional protocols needed associations) sign up to protocols to govern processes where there has when necessary. No confusion or been confusion or disagreement in the past? disagreements experienced.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Governing Partnership Processes [L2]

     Advice (9a) Is there an information sharing (9a) Yes. protocol? (9b) Yes (part of the Terms of 9 Reference). (9b) Have the responsible authorities (9c) Others do (e.g GCH; DARG; signed it and comply with it?

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    APPENDIX 1

     (9c) Are there other parties who could PPO etc.) sign to, and comply with the protocol? (9d) Yes. If it is not appropriate,

    this is taken and discussed (9d) Do you share personal data when outside any meeting. necessary and appropriate to do so?

     Intelligence led business processes

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Governing Partnership Processes [L2]

     Advice (10a) Does the person facilitating (10a) Yes the sharing of information (10b).Yes regular training is understand the objectives of the 10 provided (informal and formal). partnership and what can be Confidentiality Agreement signed shared and by whom? Appropriate at each local and thematic Skills and (10b) Do all partners understand the meeting. Personalised data is not Knowledge importance of information sharing? shared at the RAG.

    Guidance Detail Partnership position (and date) Further Action? Owner

    LEAD AND GUIDE: Visibility and Accountability [L3]

    ? (11a) The strategy group must hold at ? (11a) Annual CDRP & CYPSP . least 1 public meeting during the year. conference held with over 200 ? (11b) The public meeting must be 11 attendees. Stakeholders also attended by individuals who hold a senior attend the LSP events. position within each responsible authority. (11b) Public meetings held Statutory ? (11c) The strategy group will take steps regularly across the District to communicate information about what is (NAPs; JAGs; Parish; Well Being being discussed at these meetings and Days; Roadshows; Schools; the venue, to people that live in the area. CATs; Local Committee’s; Goodies in Hoodies; Op Marple; ? (11d) Further statutory requirements Projects etc). around community consultation are Community (11c) Through personal included in later sections of the guidance. Development interaction; Council meetings;

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    APPENDIX 1

    Police meetings; Partnership BDC meetings Newsletters; Publications; consultation; Community Safety Pilot; Editorials; Members Focus; Websites; Conferences; Police Community Consultative Groups SARAs, NIM etc. A multi-agency Calendar of events (including national Faith & Festival calendar) and consultation is being developed covering CDRP & Community Development Activities / work across the District.

    (11d)

    Guidance Detail Partnership position (and date) Further Action? Owner

     Advice (12 a) Has the partnership included LEAD AND GUIDE: Visibility and Accountability [L3] information collected from community (12 a) Yes evaluation and This is a developmental area and CDRP Chair 12 engagement in the partnership plan? feedback from 11 above. will strengthen as the SA (12 b) The CDRP part funds a progresses. (12 b) Are the right structures and Migrant Community Development Links with BDC Equality & Access Vice Chair Visible and documents in place to ensure that all Officer. This post is integrated group being aligned. CDRP members of the community, including Constructive those hard to reach, can be involved in within the work of the Domestic Mapping of Equalities & Hard to Vice Chair Accountability community meetings? Abuse & Hate Crime Panels. Reach & Hard to Hear groups CDRP (12 c) Maybe aware of some being progressed. (12 c) Is the community aware of the meetings. Information available meetings? on web but not necessarily in (12 d) Are feedback and updates given paper format (except for CDRP to the community on progress? leaflet). (12 e) Are all partners aware of how (12 d) Yes, where possible. Main approaches within agencies to engage feedback is through NAPs, JAGs, and feedback to communities? CATs, PCCGs; Mobile Police Station; Surgeries; Elected

    Members (Responsible), Local

    Committees, Events such as DA

    week, NIMN Week, AB Week etc.

    (12 e) Yes many use / are aware

    of the mechanisms and SPOC.

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    APPENDIX 1

     Guidance Detail Partnership position (and date) Further Action? Owner

     Advice (13 a) Is the make up of the community (13 a) Yes. More detailed community profiling DI, DIU Essex known, including the groups and (13 b) Yes. is commencing in Braintree. Police. 13 LEAD AND GUIDE: Visibility and Accountability [L3] organisations within it? More work needed with Hard to Migrant Reach & Hard to Hear Groups. Community Appropriate Development (13 b) Are there processes in place for Skills and Officer (BDC) listening to all sections of the community, Knowledge including minority and hard reach groups?

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    APPENDIX 1

    ? (14a) Certain sets of depersonalised information must ? Guidance Detail Partnership position (and Further Action? Owner be shared on a quarterly basis - set out in Appendix date) ‘A’ 14 (14a) Through the APP Further improvements will evolve CDRP Chair ASSESS: Introduction - Information Sharing? (14b) The following information needs to considered reported and discussed with the introduction of a CDRP when preparing a strategic assessment: quarterly at RAG Analyst / Researcher. Statutory meetings. Specific ? Information from the responsible authorities briefing papers; Monthly ? Information from wider partners; CDRP Performance ? Information from the overview and scrutiny Report & Statistics; committee considering crime and disorder matters, (14b) Info from RA’s; Information from wider partners is Thematic Group where it exists; wider partners is evolving. Chairs and

    developing; overview and Partnership ? Information provided by the community; scrutiny function Officer. ? The previous partnership plan. undertaken by the LSP; ? (14c) In undertaking any community consultation, the Information to the partnership must have regard to the results of any community via 11 above. other consultation activities undertaken by the The 3 year APP is responsible authorities. refreshed annually in line

    with SA outcomes. ? (14d) In preparing the strategic assessment, the (14c) Mainstreamed and partnership will seek: included where possible. ? Views from the community on the levels and Effective within the CDRP patterns of crime, disorder and substance misuse; work and planning. and (14d) Hotspots and

    issues identified by ? Views from the community on matters that need to residents, partners and be prioritised by the partnership. voluntary organisations ? (14e) In seeking these views, the partnership will (NW; CAB; Schools). ensure they are sought from: (mechanisms see 11 ? People who appear to represent the interests of as above) Resource many different groups or persons within the area as allocation determined is reasonable; and through JAGs, NAPs and ? Those most likely to be affected by the CATs (whichever vehicle priorities. is most appropriate).

    (14e) Location based

    analysis and meetings.

    Representatives from

    Councillors; public;

    groups etc from

    mechanisms in 11

    above).

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