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F6

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F6

    rdMEETING OF THE FINANCE AND SERVICES COMMITTEE: 23 November 2007

    MINUTES

PRESENT: Libby Meyer (Treasurer)

    Carys Morgan (Executive Societies Officer)

    Shayaan Afsar (Finance Committee Member)

IN ATTENDANCE: Alice Kington (Societies Manager)

APOLOGIES: Ruhana Ali (Education and Welfare Officer)

    Fadhil Bakeer Markar (General Secretary)

    Aled Fisher (Executive Environment and Ethics Officer)

    Daisy O’Brien (Finance Committee Member)

    Sam Kung (Finance Secretary)

     ndF137 Ratification of the Minutes of the Meeting Held on 2 November 2007 ndResolved: that the minutes of the meeting held on 2 November 2007 be approved as a true and

    correct record.

     thF138 Ratification of the Minutes of the Meeting Held on 7 November 2007 thResolved: that the minutes of the meeting held on 7 November 2007 be approved as a true and

    correct record.

Tabled: Societies Budget Information.

    Noted: that so far the total allocated to societies amounts to ?25,717 out of a possible ?33k.

    F139 Peruvian Society Budget Application Noted: that last year the society had 70 members and received a budget of ?140, of which they

    spent ?67. This year they have 43 members and are requesting a budget of ?121. They have not stated

    how many members they think will participate in the events.

    Resolved: that the Peruvian Society be allocated a budget of ?100.

    F140 LARA (Lager and Real Ale) Society Budget Application Noted: that last year LARA had 120 members and received a budget of ?100 but ended the year in

    credit. This year they have 276 members and are requesting a budget of ?178. The subsidy for the T-

    shirts for the ale festival should be deducted.

    Resolved: that the LARA Society be allocated a budget of ?138.

    F141 Jewish Society Budget Application Noted: that last year this society had 100 members and received a budget of ?250 but ended the

    year in credit. This year they have 61 members and are requesting a budget of ?372. They were unable

    to attend freshers fair as it was held on the same day as a religious festival. Membership will increase

    throughout the year. They have not included any income for the comedy night. They could reduce

    expenditure on the doughnuts for the Chanukah awareness stand. Speaker expenses could also be

    reduced.

    Resolved: that the Jewish Society be allocated a budget of ?162.

F142 Criminology and Criminal Justice Society Budget Application

    Noted: that last year this society had 36 members and received a budget of ?72 but only spent ?8.

    This year they have 21 members and are requesting a budget of ?114. The society represents masters

    course students and should be supported. Expenditure on refreshments and lunch with the speakers

    could be reduced.

    Resolved: that the Criminology and Criminal Justice Society be allocated a budget of ?52.

F143 Japan Society Budget Application

    Noted: that last year this society had 195 members and received a budget of ?300, which they spent. This year they have 199 members and are requesting a budget of ?658. Expenditure on the

    website can be deducted. They expect to make a loss on all their events. The welcome party “Bento

    Night” has already taken place and did make a loss so they should reduce expenditure or increase the

    ticket price for future events.

    Resolved: that the Japan Society be allocated a budget of ?455.

F144 Pakistan Society Budget Application

    Noted: that last year this society had 146 members and received a budget of ?300 but ended the year ?197 in credit largely due to receiving a significant amount of sponsorship late in the year. The

    society has been far more active lately and intends to continue the trend this year. They have 158

    members and are requesting a budget of ?327. Expenditure on RAG week should be deducted. They

    should be permitted to buy a banner as they have sponsorship income carried forward from last year.

    Resolved: that the Pakistan Society be allocated a budget of ?182.

    Noted: that societies (whose budgets had previously been decided) were notified of their budgets on Monday and had until 4pm on Thursday to appeal. In their appeals, societies were required to provide

    information, which had not previously been considered by the FSC, to justify their request for an

    additional amount and state which society(ies) this money was to be taken from. However, as only

    ?26,806 (including the allocations above) of a possible ?33k has been allocated so far the appeals can be

    considered on their merit without having to deduct funds from other societies.

F145 Debate Society Budget Appeal

    Noted: that Shayaan is a member. The Debate Society argue that the funding given to individual members to attend tournaments benefits other members because they gain experience and pass this on

    during the twice weekly workshops which are attended by around 40-50 people. Unfortunately the

    society has not been able to secure any sponsorship this year. The Open Competition which is usually

    funded by sponsorship will be funded by charging entry fees to the participating teams. The society

    originally asked for ?2.5k but are now requesting only an extra ?400 which would make their allocation

    ?1,200 - ?3.19 per member, this is less per member than last year.

    Resolved: that the Debate Society be allocated an additional budget of ?400.

F146 Arabic Society Budget Appeal

    Noted: that the Arabic Society were allocated only ?40 originally because the income stated in their budget application did not correspond with the actual income figures. The society has reduced their

    request to ?615.62, having confirmed the cost of the Underground hire will be ?100 for each party and

    including the correct income figure for the welcome party ticket sales. The 100 extra members have now

    been registered and if the membership income is also included the request is reduced further to ?497.62

    which works out at ?2.34 per member.

    Resolved: that the Arabic Society be allocated an additional budget of ?458.

F147 Bangladesh Society Budget Application

    Noted: that the Bangladesh Society originally requested a budget of ?376 but were allocated ?206 as some of their events were not yet confirmed and it was thought that the cultural show could be part of

    global week so they could apply for funding for it from that budget. They are requesting a total of ?250

    as the cultural show will not be taking place in global week and they also intend to hold an awareness

    raising event in memory of the cyclone victims. Last year they had a similar number of members and

    were allocated ?283, which they spent.

    Resolved: that the Bangladesh Society be allocated an additional budget of ?44.

F148 United Nations Society Budget Appeal

    Noted: that the UN Society has 555 members, around 150 of whom participate in the MUNs. The society provides MUN training workshops for all members. As well as having attended several MUNs the

    society has also held many other activities and have provided a schedule of all their Michaelmas term

    events. The society is very active, has a much larger membership than last year and increased member

    participation. They are requesting an additional ?375 which is much less than their original application.

    Resolved: that the United Nations Society be allocated an additional budget of ?375.

    F149 DESTIN Society Budget Appeal Noted: that the society has 174 members and were originally allocated ?205. They are requesting

    an additional ?100 in order to have sufficient funding for their academic programme. This is much less

    than their original request and would give them a reasonable total allocation of ?1.75 per member.

    Resolved: that the DESTIN Society be allocated an additional budget of ?100.

    F150 Business for Arts Society Budget Appeal Noted: that the society were originally allocated ?68. They requested ?284. They are hoping to

    get a speaker in to talk about the arts market, organize a trip to an art gallery for a talk with the owner

    and publicise the work of new and upcoming artists.

    Resolved: that the Business for Arts Society be allocated an additional budget of ?50.

    F151 Drama Society Budget Application Noted: that the society has revised their budget request and are now asking for a total of ?697.50,

    they originally requested ?944.50 and were allocated ?320. They have accepted that they should break

    even on the hoodies. The credit they have is for costume hire only and now that they have a storage

    cupboard in the Old Theatre they were hoping to buy some general props which can be used for various

    plays. They are planning many more plays than last year. In addition they received money from the

    Director’s Fund and the Arts Group for the musical last year, it is unlikely they will be able to get funding

    from these sources again this year and they have to split the profits of the musical with the Music society.

    Resolved: that the Drama Society be allocated an additional budget of ?378.

    F152 Asian Careers Society Budget Application Noted: that the society has more than doubled their membership and have already held 15 events,

    far more than last year. Their sponsors have requested that the society produce colour posters for

    promoting events which is why their photocopy costs are so high. They do have some income from

    sponsorship and are only asking for a budget of ?224 from the union which is 45p per member, less than

    the other careers societies. They were originally allocated ?74.

    Resolved: that the Asian Careers Society be allocated an additional budget of ?150.

    F153 Polish Society Budget Allocation Noted: that Firoz, the International Students Officer, has asked that the FSC consider reducing the

    Polish Society budget because they turned up at the International Food Fair during RISE week and served

    alcohol despite having been informed the event was fully booked and alcohol free. Alice spoke to the

    society who told her that they had been invited by the Czech and Slovak Society to share their stall and

    they did not serve alcohol but had a drink with the Russian and Czech Societies after the fair had ended,

    the drink was provided by an individual student. Alice reminded them that they are not permitted to

    drink alcohol not purchased from the bar in the quad. As their budget allocation is only ?114, less than

    ?1 per member and they did not actually serve alcohol at the event the FSC decided that their budget

    need not be reduced.

F154 Tables for use by Societies on Houghton Street

    Noted: that six tables were bought last year to be kept at Reception for societies to book for stalls

    on Houghton Street. Four tables are now broken or lost and there is a huge demand for them. They cost

    around ?25 each and could be purchased from the societies budget.

    Resolved: that ?100 be allocated to purchase four more tables.

    F155 Request to set up the Foosball Society Noted: that Libby originally rejected this request and told the founder to speak to the Ents and Bar

    Managers about the feasibility of putting a table football table in the Tuns. Unfortunately, there is no

    space in the Tuns for a table but the founder still wants to set the society up arguing that they don’t need

    a table on campus and the intention is to promote the game in the same way as the chess or bridge

    societies. It is difficult to see how the society could operate without a table and the game is not similar to

    chess or bridge which do have some intellectual merit.

    Resolved: that the request to set up the Foosball Society be rejected.

F156 Request to set up the Global Macro Opportunities Society

    Noted: that this request was rejected because the aims seemed to duplicate those of other

    societies. The founders appealed arguing that they wanted to provide a forum for students to present

investment ideas, however, the Investment Society already run an investment club where members can

do this.

Resolved: that the request to set up the Global Macro Opportunities Society be rejected.

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