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REQUEST FOR APPLICATIONS

By Francis Dixon,2014-05-19 19:13
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It is anticipated that the fees proposed will cover the quality control and outreach needed to support the goals. FACTOR 1: CAPACITY OF ORGANIZATION AND

    REQUEST FOR PROPOSALS

SUBMIT PROPOSAL TO:

    SALT LAKE COUNTY

    DIVISION OF CONTRACTS & PROCUREMENT

    2001 SOUTH STATE, ROOM N-4500

    SALT LAKE CITY, UT 84190-3100

SALT LAKE COUNTY on behalf of COMMUNITY RESOURCES AND DEVELOPMENT

    INVITES YOU TO SUBMIT A PROPOSAL FOR THE HOME PERFORMANCE PROGRAM:

    “A whole house and healthy home program”

    __________________________________________________________________

    SEALED PROPOSALS WILL BE ACCEPTED UNTIL:

1:00 PM May 5, 2010

    TIME DATE

    __________________________________________________________________

    SEALED ENVELOPES MUST BE MARKED Home Performance WITH THE NAME OF

    THE ORGANIZATION SUBMITTING AND RFP #BV10201. IF AN ORGANIZATION IS

    SUBMITTING MORE THAN ONE PROPOSAL, EACH PROPOSAL MUST BE IN A

    SEPARATE, SEALED ENVELOPE.

    __________________________________________________________________

    THE COUNTY STRONGLY ADVISES AGAINST MAILING PROPOSALS. ALL

    PROPOSALS MUST BE RECEIVED ON OR BEFORE THE SPECIFIED ABOVE CLOSING

    DATE AND TIME. FAXED PROPOSALS WILL NOT BE ACCEPTED.

    __________________________________________________________________

    Our Organization is willing to enter into an agreement with Salt Lake County per the

    attached terms and conditions. I have authority to commit the Organization to this

    proposal.

SIGNATURE __________________________________________________

    Name of Organization: Contact Person Name: Contact Person Title: Phone Number: Email Address: City:_______________________________ State: _________ Zip Code: ______________

    This Summary Cover Sheet must be filled out and submitted as part of the proposal. 1

    REQUEST FOR PROPOSALS

    Notice of Availability of

    Federal Community Development Block Grant and Lead Hazard Control Grant Funding

Salt Lake County Division of Community Resources and Development “CRD”, Community

    Development & Housing administers the Community Development Block Grant CDBG

    Program and Lead Hazard Control Grant Program for Salt Lake County (“County”). The County

    has allocated CDBG funds for a Home Performance-Critical Home Improvement Loan Program.

    The County has also allocated Lead Hazard Control Grant funds to administer and conduct

    outreach for the Home Performance Lead Safe Housing Program. One or several entities,

    companies, units of local government, and/or nonprofit organizations (“Organization”) could be

    selected to receive funding.

Organizations may apply individually to address one or more components or may

    collaborate with other entities to present a combined proposal to address component(s).

Component 1:

    Home Performance-Critical Needs & Related Outreach

    Salt Lake County has committed its Community Development Block Grant (CDBG) for a critical-

    needs home-improvement program. Loans will be provided to households at or below 80% of area

    median income in unincorporated Salt Lake County. Funding will be available for the provision of

    loans to cover the cost of critical-needs renovations for single-family homes and 1- to 12-unit rental-

    housing projects. The primary focus of this program is to fund critically needed home

    improvements. These include but are not limited to items that do not meet code, health and safety

    concerns. Most common needs/issues are:

    ? replacement of water and/or sewer lines

    ? electrical problems

    ? plumbing

    ? accessibility, damaged sidewalks and driveways, steps and back porches

    ? mold, radon gas and other health hazards

    ? live-ability

    Outreach Goal: The Organization(s) selected to administer the program will assist Salt Lake County in the outreach and marketing of the program. This will include at least 50 events over the

    term of the contract.

    Inspection and Project Goals: It is estimated that at least 50 homes will be inspected and 35 housing

    units will be funded for the critical-needs renovations over the 18 months of the contract.

Component 2:

    Home Performance-Lead Safe Housing & Related Outreach

    Salt Lake County has received an allocation of Lead Hazard Control Grant funds to cover the cost

    of controlling hazards in single-family homes and rental housing throughout Salt Lake County. The

    funding is provided through grants to pay for lead assessments, risk assessments, lead-based paint

    control and abatement of housing components with lead-based hazards. The program requires each

    household to have a child under the age of 6 living in the house or visiting at least 12 hours a week.

    It is also a requirement that all participating homeowners have income at or below 80% of area

    median income.

    Inspection and Project Goals: It is estimated that by the end of 2011, 280 housing units will have

    been inspected and lead-hazard control will be completed on 260 housing units.

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    Outreach Goal: The Organization(s) selected to administer the program will provide outreach and education necessary to support the implementation of the lead-safe housing program.

Component 3:

    Home Performance with ENERGY STAR (HPwES) & Related Outreach

    Salt Lake County has allocated and committed HOME, CDBG, Energy Efficiency and

    Conservation Block Grant (EECBG) funds to the Home Performance with ENERGY STAR

    (HPwES) program. This funding will cover the cost of energy audits, construction oversight,

    energy-efficiency retrofits and project closeouts. Each unit that receives funding must have an

    estimated savings of at least 20% from the current level of usage. This program will primarily focus

    on the Kearns, Millcreek, White City and Magna neighborhoods.

    Inspection and Project Goals: Establish a loan program that would be available Countywide to help

    finance energy efficiency upgrades.

    Outreach Goal: The organization(s) selected to administer the program will provide outreach and education necessary to support the implementation of the energy efficiency retrofit loan program.

    EVALUATION CRITERIA Each proposal will be evaluated according to the criteria in this RFP. Salt Lake County has the

    option to fund all or part of each submitted request for funding.

FUNDING

    The County has the option to allocate funds on a competitive basis from proposals received with

    funding coming from the source considered to be the best fit to the various CRD funding sources.

INFORMATION

    For information on how to apply for Home Performance Program funds, contact Randy

    Jepperson at (801) 468-3613. The RFP and proposal application forms may be downloaded

    through http://www.crd.slco.org/communityDev/PublicNoticesComment.html

    for the convenience of preparing your proposal.

ATTACHMENT to the RFP

    Salt Lake County will consider a local preference or a preference for an Organization offering its

    employees health insurance. See Attachments A and B.

In compliance with Executive Order #2006-1 “Environmentally Responsible Procurement

    Practices,” Salt Lake County has implemented environmentally responsible procurement

    practices. Please refer to Attachment C.

A binding agreement between the County and the Organization will be dependent upon the

    negotiation, preparation and execution of a formal contract. If the Proposer wishes to alter any

    of the conditions present in this RFP, its attachments, any addendums issued or those in the

    attached sample agreement, that item must be specifically called out in the proposal with a

    reasonable alternative presented. See Attachment D for a sample agreement containing terms

    and conditions.

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     This Budget form must be filled out and submitted with your proposal.

    Activity CDBG Lead Loan

    Funds Hazard Program

    Requested Control Funds

    Funds Requested

    Requested Component One: Administration of Critical Needs Program

    Description Estimated Per Unit Fee Number

    Project delivery fee for each loan processed, approved and

    closed

    Other administrative costs (provide a narrative for the budget

    justification)

    Outreach

    Project costs (CDBG) the estimated cost per _________

     Total Requested

    Component Two: Administration of Lead Safe Housing Program

    Description Estimated Per Unit Fee Number

    Lead inspections 2 Risk assessments per unit 260

    Project management fee 260 Clearance tests 305 Other administrative costs (provide a narrative for the budget

    justification)

    Estimated project costs @ $5,000 per project

     Total Requested Component Three: Administration of HPwES Loan Program

    Description Estimated Per Unit Fee Number

    Energy audits Project management Loan processing fee Other administrative costs (provide a narrative for the budget justification)

    Outreach Other administrative costs (provide a narrative for the budget justification)

    Total Requested

Name of Organization______________________________________________

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    Proposal Submission and Scoring Criteria

Component 1: Home Performance Critical and Related Outreach

The Organization selected is responsible to meet the goals stated in the program summary.

    It is anticipated that the fees proposed will cover the quality control and outreach needed

    to support the goals.

    FACTOR 1: CAPACITY OF ORGANIZATION AND PROGRAM DESCRIPTION (700 points possible)

    a. Describe the capacity of the Organization to fully implement the program. Describe

    organization’s experience with a HUD-funded home improvement loan program.

    (150 points possible)

    b. Loan Processing: The Organization must have staff which has completed loan

    processing training. Describe the process that will be taken to close the loans and who

    will handle the loan closings. Provide resumes for those who will be administrating

    the program. (50 points possible)

    c. Describe experience with CDBG and HOME programs. (50 points possible)

    d. Describe construction experience: Organization must have staff or will contract with

    another organization which has at least four years of construction experience.

    Describe experience with Energy Star. Provide resumes. (100 points possible)

    e. State experience with the EPA and HUD Lead Based Paint requirements. To be

    eligible the Organization must have staff or will contract with another organization

    which is an EPA Certified Risk Assessor/Lead Inspector. Provide resumes and copy

    of EPA certification. The Organization must have staff or will contract with another

    organization that is ResNet Certified. (100 points possible)

    f. Describe outreach and other funding: Organization will be required to state how it

    will assist in outreach; cooperation with other housing, counseling and health

    agencies; and how it will assist in seeking other funding. (100 points possible)

    g. Provide samples of work write-ups and bid sheets. (50 possible points)

    h. Quality control: Describe how quality control will be administered. (100 points

    possible)

FACTOR 2: BUDGET (300 Points Possible)

    a. State the fee to be charged and what activities the fee will cover. (250 points possible)

    b. List all other possible sources of funding for the program and describe actions to be

    taken to assist CRD in obtaining other funding. (50 points possible)

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Component 2: Home Performance-Lead Safe Housing & Related Outreach

The Organization selected is responsible to meet the goals stated in the program summary.

    It is anticipated that the fees proposed will cover the quality control and outreach needed

    to support the goals.

    FACTOR 1: CAPACITY OF ORGANIZATION AND PROGRAM DESCRIPTION (700 points possible)

    a. Describe the capacity of the organization to fully implement the program. Describe

    the Organization’s experience with HUD-funded lead safe housing. (150 points

    possible)

    b. Describe experience with CDBG and HOME programs. (100 points possible)

    c. Describe construction experience: Organization must have staff or will contract with

    another organization which has at least four years of construction experience. Provide

    resumes. (100 points possible)

    d. State experience with the EPA and HUD Lead Based Paint requirements. To be

    eligible the Organization must have staff or will contract with another organization

    which is an EPA Certified Risk Assessor/Lead Inspector. Provide resumes and copy

    of EPA certification. (100 points possible)

    e. Describe outreach and other funding: Organization will be required to state how it

    will assist in outreach; cooperation with other housing, counseling and health

    agencies; and how it will assist in seeking other funding. (100 points possible)

    f. Provide samples of work write-ups and bid sheets. (50 possible points)

    g. Describe how quality control will be administered. (100 points)

FACTOR 2: BUDGET (300 Points Possible)

    a. State the fee to be charged and what activities the fee will cover. Describe the

    administrative costs requested. (250 points possible)

    b. List all other possible sources of funding for the program and describe actions to be

    taken to assist CRD in obtaining other funding. (50 points possible)

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Component 3: Home Performance with Energy Star & Related Outreach

The Organization selected is responsible to meet the goals stated in the program summary.

    It is anticipated that the fees proposed will cover the quality control and outreach needed

    to support the goals.

    FACTOR 1: CAPACITY OF ORGANIZATION AND PROGRAM DESCRIPTION (700 points possible)

    a. Describe the capacity of the Organization to fully implement the program. Describe

    Organization’s experience with a HUD-funded home improvement loan program. (150

    points possible)

    b. Loan Processing: The Organization must have staff which has completed loan-

    processing training. Describe the process that will be taken to close the loans and

    who will handle the loan closings. Provide resumes for those who will be

    administering the program. (50 points possible)

    c. Describe experience with CDBG and HOME programs. (50 points possible)

    d. Describe construction experience: Organization must have staff or contract

    with another organization which has at least four years of construction experience.

    Describe experience with Energy Star. Provide resumes. (100 points possible)

    e. State experience with the EPA and HUD Lead Based Paint requirements. To

    be eligible the Organization must have staff or will contract with another organization

    which is an EPA Certified Risk Assessor/Lead Inspector. Provide resumes and copy of

    EPA certification. The Organization must have staff or will contract with another

    organization that is ResNet Certified. (100 points possible)

    f. Describe outreach and other funding: Organization will be required to state how it

    will assist in outreach; cooperation with other housing, counseling and health

    agencies; and how it will assist in seeking other funding. (100 points possible)

    g. Provide samples of work write-ups and bid sheets. (50 possible points)

    h. Quality control: Describe how quality control will be administered. (100 points

    possible)

    FACTOR 2: BUDGET (300 Points Possible)

    a. State the fee to be charged and what activities the fee will cover. Describe the

    administrative costs requested. (250 points possible)

    b. List all other possible sources of funding for the program and describe actions to be

    taken to assist CRD in obtaining other funding. Describe budget, salaries, fees, etc.

    (50 points possible)

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    PROPOSAL

    Submit two complete copies PER PROPOSAL

    Summary cover sheet including original signature of officer authorization to request

    funds

    Detailed Project Description Component 1, 2 and/or 3

    Current and Proposed Budget formsfill out budget/funding request sheet

     ATTACHMENTS

    (Submit two copies PER PROPOSAL )

     Resume of Executive Director

The proposal and any attachments should be submitted on 8 ?” x 11” sheets with holes

    punched for three-ring binders. The proposal should not be bound. Organize the parts of the

    proposal in the order shown in the above checklist. Each page of the proposal should be

    numbered. However, attachments do not need to be numbered.

Request for Proposals Schedule:

Wednesday, April 21, 2010 Pre-proposal training for potential Proposers is 9:00 in Room N-

    4500. County Government Center, 2001 South State Street, Salt

    Lake City, UT (North Building, 4th Floor).

    Wednesday, May 5, 2010 Proposal submission deadline: before 1:00 P.M. in Contracts and

    Procurement, Room N4500, 2001 S. State St., Salt Lake City, UT th(North Building, 4 Floor). Wednesday, May 12, 2010 Panel conducts review and prepares recommendations to the Mayor.

    May - June 2010 Preparation of contracts

    July 1, 2010 Funding is available (a different starting date can be negotiated)

Reasonable accommodations (including auxiliary communicative aids and services) for

    individuals with disabilities may be provided upon receipt of a request with three working days

    notice. For assistance, please call V/801-468-2351; TDD/7-1-1.

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