SCHOOL SPORT AUSTRALIA
ATHLETICS AUSTRALIA SCHOOLS
CROSS COUNTRY CHAMPIONSHIPS
thst28 – 31 AUGUST 2009
Team Bulletin #1
NB. IF YOU ARE NOT ACCEPTING YOUR PLACE IN THE VPSSA STATE CROSS COUNTRY TEAM, PLEASE
CONTACT HOWARD LOUIS, VPSSA STATE CROSS COUNTRY TEAM PROJECT OFFICER, URGENTLY ON
(03) 9488 9482 OR 0419 371 729 OR firstname.lastname@example.org
1. Venue & Dates
The School Sport Australia Athletics Australia Schools Cross Country Championships are being
held at “Willandra”, Nowra, New South Wales. The Championships this year are being
conducted by School Sport New South Wales in conjunction with Athletics Australia.
Both the individual races on Saturday 29thst August and the relay events on Monday 31 August
will be conducted at “Willandra”, Nowra.
Course Venue: “Willandra”
Browns Mountain Road
Via Illaroo Rd
(Approximately 10km north west of Nowra)
Competing teams will be ACT, NSW, QLD, VIC, SA, TAS and WA.
2. Team Officials
Coaches / Managers: Erik Albers Oakleigh South Primary School
Lyn Barge Carrum Primary School
Geraldine Gamble Oatlands Primary School
Andrew Healy Berwick Primary School
3. Team Officials Accommodation –Your officials will advise best how to contact them in due course.
The Bounty Motor Inn
271 Princes Highway
Bomaderry NSW 2541
Telephone: (02) 4421 2233
4. Flight Information
Meet at the QANTAS Group Check in area at 7.00 am
Melbourne – Tullamarine to Sydney on Qantas Flight QF416
Departing Friday 28th August, 2009 at 8.30am – Arriving Sydney at 9.55am
Sydney to Melbourne – Tullamarine on Qantas Flight QF465 stDeparting Monday 31 August, 2009 at 7.00pm – Arriving Melbourne at 8.30pm
Return fare = $218 / One Way fare = $142
If you are seeking your son or daughter to return home with you independently of the team in your care, you
will need to urgently submit an Independent Return Travel Request form (due urgently Friday, 31st July, 2009)
– see Team Documentation. NB. It is assumed that you will be traveling home with the team unless an
Independent Return Travel request form is returned directly to me & approved otherwise you will be charged a
full return fare.
NB. Your child will need to have photo identification (preferably) or some means of identification eg. Photocopy
of a Birth certificate extract for boarding at both Melbourne & Sydney departures.
Uniform for travelling will be:
? VPSSA Tracksuit Pants
? VPSSA Track Jacket
? VPSSA Navy Polo Shirt
? Team Vic Socks
? Own light coloured runners
Please note that all relevant documentation, Team Bulletins, attachments and registration
information will be posted on the VSSSA website.
You will need to go to the VSSSA website www.vsssa.org.au:
? Click on Sports
? Click on Cross Country th? Click on State Team Information August to your Team Manager: It is a condition of School Sport Australia that each player completes the required Official ERIK ALBERS Documentation (attached as a separate document). Please print, complete and return by Friday VPSSA STATE CROSS COUNTRY TEAM MANAGER 7OAKLEIGH SOUTH PRIMARY SCHOOL
OAKLEIGH SOUTH 3167
Phone Number: 9570 1016
Mobile Number: 0402 857 283
Please ensure that all forms are completed using your child‟s full name (ie. Sam or Will should be
Samuel or William).
Documentation must be received by Friday 7
Please also find additional documents attached separately as outlined below:
? A sample media release should you wish to contact local media.
Attached as a word document so you can add further information about yourself.
? A sample letter to prospective sponsors should you wish to make contact with local
businesses to raise funds for the trip through sponsorship.
Note that Department of Education and Early Childhood Development (DEECD) regulations
prevent you from seeking sponsorship from tobacco or alcohol companies or related
industries. There are also very strict rules on advertising on competition gear. If you have
any questions concerning this, please do not hesitate to give me a call.
? Information regarding our insurance cover with Worldwide Sports Insurance
? Accommodation Form (further info in section 7)
6. Costs & Payment
Invoices will be forwarded as soon as possible. It is anticipated the total cost will be
approximately $800 - 1000, which includes airfares, transport, team administration and host state
levy, compulsory team uniform, educational excursion and insurance. Uniform costs will obviously
be lower for those who have previously been a member of a VPSSA team and thus already have
the compulsory uniform.
Payment can be made by personal cheque, bank cheque, school cheque or money order made out to
the VPSSA by Friday 14
th August. NB. No credit card facilities are available
Please contact Howard Louis on 9488 9482 if you foresee difficulties in finalizing payment by this date.
th August. 7. Accommodation
We are expecting that families will be attending the Championships and that all team members Suggested Team/Parent Accommodation: will be accommodated with them, either at home or staying somewhere in Nowra. Please note The following website has accommodation information; that accommodation costs are additional to the cost estimates provided above in Section 6. Please fill in the Accommodation Form (see the Team documentation) on the VSSSA www.shoalhavenholidays.com.au website and return to your Team Manager, Erik Albers by Friday, 7
Friday 28 August Teams to arrive at Sydney Airport between 10.00am and 11.30am and travel to
Nowra & Willandra.
Course inspection between 2.30pm and 3.30 pm
Opening Ceremony – 4.00pm
Mayoral Reception – Nowra council Chambers 5.30pm
Pre Championship Technical Meeting (Team Officials only )– 6.15 pm MAYORAL RECEPTION
Following the opening ceremony the Mayor of Nowra will host a reception at the Council
Chambers. Invitations will be forwarded to each member body and competing teams closer to the event
but unfortunately we will need to limit the participation to one Team manager per member body and two
competitors ( we are suggesting one 12 Years & Under and one 13+ team member). It is anticipated that
the mayoral reception will commence at approximately 5.15pm. General Managers to coordinate.
Saturday 29 August Individual Cross Country Program
EVENT PROGRAM Time Event Distance Laps 9.00 11 Years Boys & 11 Years SWD Boys 3000 m 1 X 3000 m 9.15 11 Years Girls & 11 Years SWD Girls 3000 m 1 X 3000 m 9.35 13 Years Boys 3000 m 1 X 3000 m 9.50 13 Years Girls 3000 m 1 X 3000 m 10.10 12 Years Boys & & 12 Years SWD Boys 3000 m 1 X 3000 m 10.25 12 Years Girls & 12 Years SWD Girls 3000 m 1 X 3000 m 10.45 13 -19 Years AWD Boys & Girls 3000 m 1 X 3000 m 11.10 16/17 Years Boys & National Schools 6000 m 2 X 3000 m
Team Championship & ISF World
Schools Selection Trial
11.40 18/19 Years Girls & U20 AA 6000 m 2 X 3000 m 12.10 10 Years Girls & 10 Years SWD Girls 2000 m 1 X 2000 m 12:25 10 Years Boys & & 10 Years SWD Boys 2000 m 1 X 2000 m 12:40 Open Women 8000 m 2 x 4000 m 13.25 16/17 Years Girls & National Schools 4000 m 1 X 4000 m
Team Championship & ISF World
Schools Selection Trial
13:50 18/19 Years Boys & U20 AA 8000 m 2 x 4000 m 14:30 Open Men 12000 m 3 X 4000 m 15:20 14/15 Years Boys 4000 m 1 x 4000 m 15:40 14/15 Years Girls 4000 m 1 x 4000 m
Officials Dinner (Team Officials only) Bomaderry Bowling Club 7.00 – 7.30pm
Sunday 30 August Educational Excursion – Jamberoo Recreation Park
Please note: The drive to Jamberoo Recreational Park will take approximately 35 – 45 minutes from
Nowra. The team will be transported to the excursion & will depart Nowra (departure point to be confirmed
closer to the event) by 9.00am.
Monday 31 August Relay Program
Time Event Distance Laps 8.00 AWD Relays & 10 Years Boys & Girls 6 x 1000m 1 x 1000m 8.30 AWD Time Trials 1000m 1 x 1000m 8.40 Boys 14/15, Girls 14/15, 16/17, 18/19 5 x 2000m 2 x 1000m 9.20 Girls 11, 12 4 x 1500m 1 x 1500m 9.45 Boys 11, 12 4 x 1500m 1 x 1500m Composite Teams 6 x 1500m 1 x 1500m 10.10 13 yrs Boys and Girls 5 x 1500m 1 x 1500m 10.50 Boys 16/17, 18/19 5 x 3000m 2 x 1500m 11.45 13 Years Boys and Girls Time Trials 1500m 1 x 1500m Boys 14/15, Girls 14/15, 16/17, 18/19 Time 11.55 2000m 2 x 1000m Trials 12.10 Boys 16/17, 18/19 Time Trials 3000m 2 x 1500m
12.45 Presentations & Closing Ceremony Post Championship meeting (Team Officials only) - 1.30pm
Teams Depart – 2.30pm
9. SOUVENIR APPAREL
As part of the Event, the NSW School Sport Unit will be selling a Souvenir Hoodie. It will be in the two
blues and feature the SSA Logo. All sizes will be adult sizes unless otherwise stated. The “Hoodies” will
cost $40.00 (GST Inclusive) each.
These will need to be pre ordered. Size Range XXS,XS, S, M, L, XL, XXL(please note that all sizes are based on adult sizing). The Order Form is below and needs to be returned to Howard Louis ( School Sport
Victoria) by 28
th July, 2009. This will be coordinated for the VSSSA / VPSSA team by the Project Officer,
Howard Louis (School Sport Victoria) asap.
See the School Sport Australia - Souvenir Hoodies Order Form on the VSSSA website, please fill it in &
return to Howard Louis by email on email@example.com or Fax: 9488 9499 or mail:
Attention: Howard Louis, Project Officer, VSSSA / VPSSA Cross Country State Team, PO Box 13, Coburg,
Victoria, 3058 by 28 July, 2009
If ordering, this will be included on your invoice & collected at the event.
School Sport Australia Souvenir Apparel will also be on sale at the event.
10. CROSS COUNTRY COURSE VIDEO
To view the Cross Country venue and course visit the following address:
Event information and course map & video link are also on the VSSSA website.
Each year, the VSSSA conducts a „State Team Raffle‟, specifically designed to assist team
members to raise funds towards their team‟s participation costs in School Sport Australia
Championships. The raffle is organized in such a way that the actual cost of running the raffle
(permits, printing, prizes) forms part of the administration levy paid by each team member, across
all of our sporting teams.
You will receive four raffle books in the near future, with which you can raise $400 towards your
team costs. You will be invoiced for this amount on your account. However, your account will also
include a reimbursement for the same amount, acknowledging that you have raised $400 towards
the team costs by selling or buying tickets in the raffle.
Any unsold tickets will go into the raffle under your name. There is no need to write your name on
each ticket as we have a record of the numbers of the tickets allocated to you. thWhen you return your tickets, we request that you remove the cardboard back and bundle them up in numerical order. This will greatly assist us when we come to audit the raffle. Please note there is September. no need to separate and fold each ticket butt. If you have the misfortune to lose some of the books, you will need to complete a statutory declaration stating the numbers of the tickets lost. All raffle ticket butts (whether sold or unsold) MUST be returned to Attention: Howard Louis, All raffle tickets (sold or unsold) MUST be returned to the School Sport Office by Monday 14VPSSA Cross Country Raffle Tickets, PO Box 13, Coburg, Victoria, 3058 NO LATER THAN
MONDAY SEPTEMBER 14th, 2009.
12. Educational Excursion
A part of all School Sport Australia Championships is an educational excursion. This is one part of
School Sport Australia Events that makes them unique compared with other athletics
The Educational Excursion will take place in Nowra on Sunday 29 August. All team members and
team officials will meet at a designated time & meeting place in Nowra to be transported as a team
The excursion will be to the Jamberoo Recreational Park. Lunch will be provided
for the 12 years and Under competitors.
Please note: The drive to Jamberoo Recreational Park will take approximately 35 – 45 minutes
nd13. VPSSA / VSSSA Team Presentation Day – Saturday, 22 August, 2009
ndThe team will hold a compulsory Presentation Day on Saturday, 22 August, involving a team
meeting to discuss details of the event, social team-bonding activities & official team photograph.
Team members will be officially acknowledged and presented with their Victorian uniform and
team medal. This year the Presentation Day will be held in conjunction with the VSSSA team & it
will be a great opportunity to get to know the older students and the VSSSA Team Officials. Many
of the VSSSA Team Members began their running careers in the VPSSA Team and some have
even gone on to represent Australia internationally at the World Schools Championships – this
could one day be you!
Please note the following details:
DATE: SATURDAY, 22nd AUGUST 2009
TIME: 10am – 12.00pm approximately. NB. There is also a local race on at the
University of Ballarat in the afternoon after the Presentation ceremony.
More details to follow as soon as possible.
VENUE: University of Ballarat, Mt. Helen campus, University Drive, Mt. Helen
Other VPSSA teams hold a series of training days, which allow team members and their
families to get to know each other. The Cross Country Team asks that you attend on just
the one day, being the only opportunity where the whole team can get together and begin to
bond as a team. The VPSSA sees this as an integral part of the School Sport experience,
and we do appreciate your efforts to participate in the day’s activities, especially those of
you who may have some distance to travel.
Should there be an issue with your child’s attendance on this day, we ask that you discuss
this with your Team Manager, Erik Albers on 0439 035 362 . More details of the training
session will be forwarded to you in due course by the VPSSA Cross Country Team
Information from our official photographer, „Sports in Focus‟, will be issued to you as soon as
possible. Team photos will be taken on Saturday 22 August at the Presentation Day in Ballarat.
Photos will be available for viewing and ordering directly from „Sports in Focus‟.
Please note that in order for you to be a member of a VPSSA team, your school MUST BE
AFFILIATED WITH THE VPSSA or VSSSA. Students should follow this up with sports
coordinators as soon as possible. Your place in the team is dependent on your school
Information updates will be forwarded to you as they come to hand.
If you have any further queries, please do not hesitate to give me a call on either phone number
School Sport Victoria
Department of Education & Early Childhood Development
Phone: 9488 9482
Fax: 9488 9499
Mob: 0419 371 729
IMPORTANT DATES TO REMEMBER
th JULY ? SOUVENIR ORDERS DUE
WEDNESDAY 28 stFRIDAY 31 JULY ? INDEPENDENT RETURN TRAVEL REQUEST
thFRIDAY 7 AUGUST ? OFFICIAL DOCUMENTATION DUE
thFRIDAY 14 AUGUST ? PAYMENT DUE
ndSATURDAY 22 AUGUST ? VPSSA / VSSSA TEAM PRESENTATION DAY
? TEAM PHOTOGRAPH
thFRIDAY 28 AUGUST ? CHAMPIONSHIP BEGINS
st MONDAY 31AUGUST ? CHAMPIONSHIP FINISH
thMONDAY 14 ? RAFFLE TICKET BUTTS DUE SEPTEMBER