Sports & Society Council Meeting Minutes
thThursday 26 February 2009; 3pm; Coslett 207 / 208
1. 1.1 Attendance
Pamela Clarke – Student Experience Sabbatical Officer
Alexis Mannion – Student Activities Coordinator
Martyn Blackford – Gym & Sports Manager
1.2 Apologies for Absence Michelle Hempstead – Part Time Clubs & Societies Officer
Ski & Snowboard
1.3 Persons Absent
Anime & Manga
Roots & Shoots
2. 2.1 Acceptance of Previous Minutes
The minutes were accepted and agreed as accurate..
2.2 Matters Arising
APEX & SU Website
PC reminded clubs and societies to keep their page on the SU website up to date so to attract potential members, PC also
asked clubs and societies to send LP articles for the APEX.
PC reminded people to fill in the volunteer forms so that your club
/ society will get money.
First Aid Course thMB said that there is a first aid course on Friday 13 March, if you are interested then please go and sign up at the gym.
PC said thank you to everyone that helped out with the Pink
Party, we raised over ?500 and pictures of the event will go on
3. 3.0 Club & Society Activity
Playing in BUCS and had a few issues, they have 4 games left and are hoping to finish mid table.
Have a few games left and are looking to keep improving as a
team, and are preparing for tour.
Organised hoodies, and are looking at planning a sky dive trip
and are going to organise a social before Easter.
Dance have added and extra class, and have had a very good
turn out and are planning an end of year show.
Organising their trip to Edinburgh and are going to organise
hoodies and a social.
Have lost a few matches due to weather and have a few matches
left for the year.
Men’s Football nd team have not lost since Christmas Been training hard, 2
Had a very successful law ball, but had to cancel their trip to
Chelmsford, but are ordering hoodies soon.
Won their first game in over 2 years, and have finished their
Had 2 socials and now have their own website.
Had a grading and everyone passed, and also did a demo at the Chinese New Year celebrations.
Has an activity week with speakers and are looking to hold more
events, as the semester continues.
Had their first night at the SU bar which was a big success, and
are having another night in March. They have teamed up with Cambridge Rock Soc to promote events.
Ultimate Frisbee thCame 15 in their outdoor regional.
Men’s and women’s teams are both doing well and have won all
their matches this semester.
Have lost their last 2 matches and have won their collegiate league and are going to Centre Parcs.
Having socials at bars and film nights which are well attended.
They are looking to hold a bowling night and are going to hold a
donation not discrimination campaign.
Did a demonstration fight at the varsity match and are entering a
competition this weekend.
4. 4.0 Elections
PC said that the nominations have now closed and that there are
2 people running for Student Experience Officer, and 1 person
running for Part Time Clubs & Societies Officer.
Kelly Sweeney and Phil Perren are running for Student
Experience Officer and Chloe Brown is running for Part Time
Clubs & Societies Officer.
PC then invited them to speak to the room about why they would th be a good choice. PC said that voting opens on Monday 9
March through e – vision for online voting, and paper balloting ththstarts on Wednesday 11 March. The count is on Thursday 12
March in Cambridge.
5. 5.0 Grants
PC said that the grants have been distributed and if you want to Clubs /
know how much you have got then speak to either PC or AM. Societies
6. 6.0 Code Of Conduct
PC circulated the code of conduct and said that this is something
the SU has been working on, and asked for comments about it,
and said that this would be implemented as of September 2009.
PC asked clubs and societies to have a look at it and bring any
views back to the next meeting.
7. 7.0 Clubs & Societies Ball ndPC said that the date of the event has changed to Saturday 2
May 2009. Clubs /
PC also handed out the nominations forms and asked for them to Societies thbe returned to AM by Friday 27 March 2009 at the very latest.
8. 8.0 Handover
PC spoke about handovers, and asked that all clubs and
societies started to think about who to handover the control of
their club / society to and said that it is important this is organised
soon before everyone leaves for the summer. PC handed out the thforms and asked for them to be returned to AM by Friday 27 Clubs /
March 2009 at the very latest. Societies
9. 9.0 Fair Trade Football
MB explained about Fair Trade Football which is going to be held thon Saturday 7 March at Howes Close, if you are interested then Clubs /
pop into the gym to find out more information. Societies
10. 10.0 Anglia Cup
AM said that this years Anglia Cup is going to be held on Sunday th10 May at Howes Close. AM said that the entry packs will be Clubs /
available online and from the gym office as of the early next Societies
11. 11.0 Blood Donors
PC explained about the blood service coming onto campus on
th March 2009 and asked for clubs and societies to Friday 13
encourage their members to attend the day. PC said that if Clubs /
people wanted to give blood then they should make an Societies
12. 12.0 Society AOB
AM asked all clubs and societies to encourage all their members rdwho are in their 3 year to fill out the NSS. It can be done online
and will only take a few minutes and you can be put in a prize Clubs /
draw to win a ?250 holiday voucher. Societies
13. 13.0 Easter Activities
PC asked if any clubs were interested in doing some
demonstrations to some local school groups. If you are interested
then please contact PC and she will find out more information.
14. 14.0 Varsity
AM said that the Varsity tournament between ARU Cambridge thand ARU Chelmsford will take place on Wednesday 25 March
2009 and will be held in Cambridge. The sports contested will be
Clubs Men’s Football, Men’s Rugby and Netball.
15. 15.0 Howes Close
MB showed pictures of Howes Close and spoke about the poor
state that Howes Close is left in. AM said that estates were
willing to provide the materials if students were interested in re-
decorating the pavilion. MB asked clubs to try and keep it tidy as
the university may take it away from us.
Rugby asked if an outside tap could be made available so that
boots can be cleaned after the match, they also asked the boot
brushes to be made available so the mud could be removed
before its taken inside. Clubs
16. 16.0 Clubs AOB
N / A